uniWIKI - User contributions [en]

Accounting Finance:CIBC-Entering eDEPOSITS

2017-12-11T22:34:55Z

Christined:

==Overview==
CIBC eDeposit business solutions help you save time and improve cash flow by allowing you to securely deposit your cheques into your account from the convenience of your office.

==eDeposit Restrictions==
*Cheque images are stores electronically at CIBC for up to 120 days
*Hold original cheques and destroy after 30 days
*CIBC eDeposit limit - $250,000 per deposit
*Process only Canadian cheques/drafts
*Upload cheques before 4pm (PST) for same day deposit

==eDeposit Contacts==
*UWD I.S. Contact – contact Norwin Uy (local 218) [mailto:norwinu@unipharm.com Norwin Uy]
* CIBC Helpdesk: T: 1-800-500-6316 (ask Nancy to contact bank if required) [mailto:nancyn@unipharm.com Nancy Ng]

==Logging into CIBC==
#Enter cheques into ASW prior to scanning & uploading to CIBC – goto FIN-AR-022 (Work with manual cheques)
#Open your supported web browser
#Logo into [http://cibc.com/edeposit/signon http://cibc.com/edeposit/signon]
#Type in the 16 digit User ID ''''4506449491313128''''
#Type in the Password ''''UWD2032'''' (case sensitive)
#Click the ''''Sign On'''' button

[[File:cibc11.png|500px]]

===Connecting Your Scanner===
*Scanner is on the scanning station.
*Place the scanner on a flat surface at least '''6 inches''' from your computer
*Connect the '''power cord''' from the power supply to the power connection on the scanner
*Connect the '''power supply''' to the AC outlet
*Make sure the scanner is turned '''off'''. Verify that the '''red power''' indicator on the control panel is lit
*Connect the '''USB cable''' supplied with the scanner to the scanners USB connector
*Connect the '''other end''' of the USB cable to an available USB port on your computer

===Scanning Cheque into CIBC===
*Click ''''Create New Deposit'''' button on the right side of the Welcome Page (you will be taken to the New Deposit page where you will need to enter the details of your deposit

[[File:cibc10.png|500px]]

===Enter New Deposit===
*Choose the account you wish to credit (UWD or UMC Charity)
*Enter '''User Code''' under Optional field 1 (firstname and first initial of last name)
*Enter '''number of cheques''' (add an extra item for batch total)
*Enter '''batch total'''

[[File:cibc3.png|500px]]

===Capture Data===
*Once you have completed the fields, you are ready to begin scanning your cheques.
*Place '''ONE cheque''' in the scanner facing outward
*Next, click ''''Capture''''
*After a moment your cheque will begin to feed through the scanner.
*After the first cheque has been scanned, place the '''next cheque''' in the scanner facing outward until completed.

===Deposit Item List Page===
*After the cheques have completed scanning, the Deposit Item List page will display a list of your scanned cheques as well as your Virtual Deposit Slip.
*Text recognition software will read key details from your cheques including the value, and source account number. These details will be presented on screen.
*If the complete button is '''green''' there are no errors, goto [[#Upload Cheques to CIBC]].
*If the complete button is '''red''', you have an error that needs to be fixed or your deposit is not balanced and you’ll need to make adjustments.
*'''Edit:''' allows you to edit an item’s details
*'''Delete:''' allows you to delete a selected item
*'''Add Items:''' If you forgot a cheque or deleted an item, you can add them to the deposit by using the Add Items button.
*'''Back to Deposit List:''' Takes you back to your deposit list. All items scanned will be saved in the system and you can return to them later.
*'''Delete Deposit:''' Deletes the entire deposit, including the scanned cheques.
*'''Failed Image Quality:''' rescan cheque - if failed image quality persists, deposit cheque manually to the bank via courier

====Balancing Differences====

[[File:cibc4.png|500px]]

[[File:cibc5.png|500px]]

====Fixing Errors During Deposit====

[[File:cibc6.png|500px]]

[[File:cibc7.png|500px]]

====Cheque Error====

[[File:cib12.png|500px]]

[[File:cibc13.png|500px]]

===Deposit Flow Chart===

[[File:cibc8.png|500px]]

===Upload Cheques to CIBC===
#Click ''''Complete'''' The complete button will be '''green''' when you are able to complete your deposit. If the complete button is '''red''', you likely have an error that needs to be fixed or your deposit is not balanced and you’ll need to make adjustments.
#Click ''''OK'''' when you are sure you want to complete the deposit.

[[File:cibc9.png|500px]]

[[Category:Workflows-Finance]]
[[Category:Bank]]
[[Category:CIBC]]

Accounting Finance:Chase Paymentech Bank Reconciliation

2017-11-21T22:29:04Z

Christined:

==Overview==
All credit card store sales figures with the exception of AMEX which is done separately are to be reconciled against the deposits to our CIBC account on a monthly basis. All variances should be accounted for and reported immediately to ensure that we are not missing any sales for each shareholder. To do the reconciliation you will need the following:
#CIBC Monthly Statement which Nancy will download in both .pdf and excel versions in {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Chase Paymentech\POS Reconciliation\CIBC Statements Excel and .pdf|CIBC Statements Excel and .pdf}}
# Access to Chase Resource Online
# GL 100400 and GL100100 Summary Report
# Monthly Discount Charges worksheet for Chase {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Chase Paymentech\Merchant Statements\2017-2018|\\SUPERSERVER\Accounting\common\AR\Banking\Chase Paymentech\Merchant Statements\2017-2018}} and TD {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\TD Merchant Services\Merchant Statements\2017-2018|\\SUPERSERVER\Accounting\common\AR\Banking\TD Merchant Services\Merchant Statements\2017-2018}}

==Contacts==
*Chase Relationship Manager - Oliver Manram T:416.940.6170, F: 416.940.6026 [mailto:oliver.manram@chasePaymentech.ca Oliver Manram]
*Chase Helpdesk: T: 1-800.265.5158
*CIBC Helpdesk T: 1-888-947-7736

==Account and Client numbers==
*CIBC Client number: 1225510BC
*CIBC Account: 00900-80-18618

==GL Summary Report Printing==
# At the ASW main screen click '''Financials''' and then '''Financial Accounting'''
# Click '''Analysis Tasks''' and then '''G/L Analysis Tasks'''
# Click '''Print General Ledger''', hit enter
# Put the correct period and GL number you wish to print and change the printer queue to '''LP05'''

==Reconciliation Tips==
*Check that the sales transfers are matching the repositions on the bank statement {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\CIBC\Visa Mastercard Transfers|\\SUPERSERVER\Accounting\common\AR\Banking\CIBC\Visa Mastercard Transfers}}
*Put the correct Bank and GL balances and then account for the discount charges in your reconciliation worksheet
*Include all chargebacks as well as the discount charges difference of Discover cards for Sunnyside account #11044
*All unsettled figures from the previous statement should stay in the worksheet until it is accounted for

[[Category:Workflows-Finance]]
[[Category:Bank]]
[[Category:Chase]]

[[Category:Workflows-Finance]]
[[Category:Bank]]

Accounting Finance:Chase Paymentech Bank Reconciliation

2017-10-25T23:08:54Z

Christined:

Accounting Finance:Chase Paymentech Bank Reconciliation

2017-10-25T22:59:14Z

Christined:

==Overview==
All credit card store sales figures with the exception of AMEX which is done separately are to be reconciled against the deposits to our CIBC account on a monthly basis. All variances should be accounted for and reported immediately to ensure that we are not missing any sales for each shareholder. To do the reconciliation you will need the following:
#CIBC Monthly Statement which Nancy will download in both .pdf and excel versions in {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Chase Paymentech\POS Reconciliation\CIBC Statements Excel and .pdf|CIBC Statements Excel and .pdf}}
# Access to Chase Resource Online
# GL 100400 and GL100100 Summary Report
# Monthly Discount Charges worksheet for Chase {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Chase Paymentech\Merchant Statements\2017-2018|\\SUPERSERVER\Accounting\common\AR\Banking\Chase Paymentech\Merchant Statements\2017-2018}} and TD {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\TD Merchant Services\Merchant Statements\2017-2018|\\SUPERSERVER\Accounting\common\AR\Banking\TD Merchant Services\Merchant Statements\2017-2018}}

==Contacts==
*Chase Relationship Manager - Oliver Manram T:416.940.6170, F: 416.940.6026 [mailto:oliver.manram@chasePaymentech.ca Oliver Manram]
*Chase Helpdesk: T: 1-800.265.5158
*CIBC Helpdesk T: 1-888-947-7736

==Account and Client numbers==
*CIBC Client number: 1225510BC
*CIBC Account: 00900-80-18618

==GL Summary Report Printing==
# At the ASW main screen click '''Financials''' and then '''Financial Accounting'''
# Click '''Analysis Tasks''' and then '''G/L Analysis Tasks'''
# Click '''Print General Ledger''', hit enter
# Put the correct period and GL number you wish to print and change the printer queue to '''LP05'''

==Reconciliation Tips==
*Check that the ales transfers are matching the repositions on the bank statement {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\CIBC\Visa Mastercard Transfers|\\SUPERSERVER\Accounting\common\AR\Banking\CIBC\Visa Mastercard Transfers}}

[[Category:Workflows-Finance]]
[[Category:Bank]]

Accounting Finance:Chase Paymentech Bank Reconciliation

2017-10-25T22:35:51Z

Christined:

Accounting Finance:Chase Paymentech Bank Reconciliation

2017-10-25T22:32:45Z

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Accounting Finance:Chase Paymentech Bank Reconciliation

2017-10-25T22:30:42Z

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Accounting Finance:Chase Paymentech Bank Reconciliation

2017-10-25T22:26:38Z

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Accounting Finance:Chase Paymentech Bank Reconciliation

2017-10-25T22:24:21Z

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Accounting Finance:Chase Paymentech Bank Reconciliation

2017-10-25T22:21:29Z

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Accounting Finance:Chase Paymentech Bank Reconciliation

2017-10-25T22:14:10Z

Christined: Created page with "==Overview== Category:Workflows-Finance Category:Bank"

==Overview==

[[Category:Workflows-Finance]]
[[Category:Bank]]

Accounting Finance:AMEX POS Reconciliation

2017-10-25T22:12:37Z

Christined:

==Overview==
All AMEX store sales figures are to be reconciled against the deposits to our CIBC account on a monthly basis. All variances should be accounted for and reported immediately to ensure that we are not missing any sales for each shareholder. To do the reconciliation you will need the following:
#CIBC Monthly Statement which Nancy will download in both .pdf and excel versions in {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Amex\Reconciliation\CIBC AMEX Statements|CIBC AMEX Statements}}
# AMEX Monthly Statement and access online to confirm submission and settlements totals
# FINAR006 Print POS summary report
# GL 100100 Summary Report

==Contacts==
*Chase Relationship Manager - Oliver Manram T:416.940.6170, F: 416.940.6026 [mailto:oliver.manram@chasePaymentech.ca Oliver Manram]
*Chase Helpdesk: T: 1-800.265.5158
*Toronto Customer Service: [mailto:Tor-CanadaCustomerService@chasepaymentech.ca Tor-CanadaCustomerService@chasepaymentech.ca]
*American Express Customer Service: 1-800-268-9877

==CAP/Bank account numbers==
*AMEX Cap Number 9324777847
*Bank account required when calling AMEX Customer Service #00900-38-52814

==Logging into AMEX Website==
# Open your supported web browser
# Log on to https://www.americanexpress.com/canada/en/merchant/home/merchant_c.shtml
# User ID is '''unipharm''' and password is '''test123'''
# Click '''See All Payments'''
# Make sure you put the correct date range

==AMEX Reconciliation Details Worksheet==
# Click on the link to go to the details worksheet {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Amex\Reconciliation|AMEX Bank Rec Jun17-Jan18 Details}}
# Copy the previous worksheet and rename the tab with the month you are working on (example AMEX-SEP2017)
# While on the AMEX website, download the monthly statement by clicking the icon on the upper left side (see screenshot below for details)
# Report will open in Excel. Copy and paste it to your Amex reconciliation details worksheet in column AA.
# Using the POS report generated from ASW, fill in the yellow cells on the worksheet
# Change the date and manipulate all formula to make your worksheet work.
# Any discrepancies should be included in your monthly reconciliation sheet {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Amex\Reconciliation|AMEX Bank Rec Jun17-Jan18}}

[[File:Amex Download Report.JPG|400px]]

==Running ASW POS Report==
# At the ASW main screen click '''System Management'''
# Click on '''Query Manager''' and then '''Run a query request'''
# Click '''FINAR006 Print POS summary report'''
# Put the correct date range (example 080117 to 083117)
# Customer range will always be 00000 - 99999
# Change printer type to '''LP05''' and once report is printed, keep the summary and take only the stores that show AMEX sales

==GL 100100 Summary Report==
# At the ASW main screen click '''Financials''' and then '''Financial Accounting'''
# Click '''Analysis Tasks''' and then '''G/L Analysis Tasks'''
# Click '''Print General Ledger''', hit enter
# Put the correct period and GL number you wish to print and change the printer queue to '''LP05''' (see screenshot below)

[[File:GL Printing 100100.JPG|400px]]

[[Category:Workflows-Finance]]
[[Category:Bank]]

Accounting Finance:AMEX POS Reconciliation

2017-10-24T23:28:46Z

Christined:

Accounting Finance:AMEX POS Reconciliation

2017-10-24T23:24:50Z

Christined:

==Overview==
All AMEX store sales figures are to be reconciled against the deposits to our CIBC account on a monthly basis. All variances should be accounted for and reported immediately to ensure that we are not missing any sales for each shareholder. To do the reconciliation you will need the following:
#CIBC Monthly Statement which Nancy will download in both .pdf and excel versions in {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Amex\Reconciliation\CIBC AMEX Statements|CIBC AMEX Statements}}
# AMEX Monthly Statement and access online to confirm submission and settlements totals
# FINAR006 Print POS summary report
# GL 100100 Summary Report

==Contacts==
*Chase Relationship Manager - Oliver Manram T:416.940.6170, F: 416.940.6026 [mailto:oliver.manram@chasePaymentech.ca Oliver Manram]
*Chase Helpdesk: T: 1-800.265.5158
*Toronto Customer Service: [mailto:Tor-CanadaCustomerService@chasepaymentech.ca Tor-CanadaCustomerService@chasepaymentech.ca]
*American Express Customer Service: 1-800-268-9877

==CAP/Bank account numbers==
*AMEX Cap Number 9324777847
*Bank account required when calling AMEX Customer Service #00900-38-52814

==Logging into AMEX Website==
# Open your supported web browser
# Log on to https://www.americanexpress.com/canada/en/merchant/home/merchant_c.shtml
# User ID is '''unipharm''' and password is '''test123'''
# Click '''See All Payments'''
# Make sure you put the correct date range

==AMEX Reconciliation Details Worksheet==
# Click on the link to go to the details worksheet {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Amex\Reconciliation|AMEX Bank Rec Jun17-Jan18 Details}}
# Copy the previous worksheet and rename the tab with the month you are working on (example AMEX-SEP2017)
# While on the AMEX website, download the monthly statement by clicking the icon on the upper left side (see screenshot below for details)
# Report will open in Excel. Copy and paste it to your Amex reconciliation details worksheet in column AA.
# Using the POS report generated from ASW, fill in the yellow cells on the worksheet
# Change the date and manipulate all formula to make your worksheet work.
# Any discrepancies should be included in your monthly reconciliation sheet {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Amex\Reconciliation|AMEX Bank Rec Jun17-Jan18}}

[[File:Amex Download Report.JPG|400px]]

==Running ASW POS Report==
# At the ASW main screen click '''System Management'''
# Click on '''Query Manager''' and then '''Run a query request'''
# Click '''FINAR006 Print POS summary report'''
# Put the correct date range (example 080117 to 083117)
# Customer range will always be 00000 - 99999
# Change printer type to '''LP05''' and once report is printed, keep the summary and take only the stores that show AMEX sales

==GL 100100 Summary Report==
# At the ASW main screen click '''Financials''' and then '''Financial Accounting'''
# Click '''Analysis Tasks''' and then '''G/L Analysis Tasks'''
# Click '''Print General Ledger''', enter twice
# Put the correct period and GL number you wish to print and change the printer queue to '''LP05''' (see screenshot below)

[[File:GL Printing 100100.JPG|400px]]

[[Category:Workflows-Finance]]
[[Category:Bank]]

File:GL Printing 100100.JPG

2017-10-24T23:20:57Z

Christined: File uploaded with MsUpload

File uploaded with MsUpload

Accounting Finance:AMEX POS Reconciliation

2017-10-24T23:19:59Z

Christined:

Accounting Finance:AMEX POS Reconciliation

2017-10-24T23:19:18Z

Christined:

==Overview==
All AMEX store sales figures are to be reconciled against the deposits to our CIBC account on a monthly basis. All variances should be accounted for and reported immediately to ensure that we are not missing any sales for each shareholder. To do the reconciliation you will need the following:
#CIBC Monthly Statement which Nancy will download in both .pdf and excel versions in {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Amex\Reconciliation\CIBC AMEX Statements|CIBC AMEX Statements}}
# AMEX Monthly Statement and access online to confirm submission and settlements totals
# FINAR006 Print POS summary report
# GL 100100 Summary Report

==Contacts==
*Chase Relationship Manager - Oliver Manram T:416.940.6170, F: 416.940.6026 [mailto:oliver.manram@chasePaymentech.ca Oliver Manram]
*Chase Helpdesk: T: 1-800.265.5158
*Toronto Customer Service: [mailto:Tor-CanadaCustomerService@chasepaymentech.ca Tor-CanadaCustomerService@chasepaymentech.ca]
*American Express Customer Service: 1-800-268-9877

==CAP/Bank account numbers==
*AMEX Cap Number 9324777847
*Bank account required when calling AMEX Customer Service #00900-38-52814

==Logging into AMEX Website==
# Open your supported web browser
# Log on to https://www.americanexpress.com/canada/en/merchant/home/merchant_c.shtml
# User ID is '''unipharm''' and password is '''test123'''
# Click '''See All Payments'''
# Make sure you put the correct date range

==AMEX Reconciliation Details Worksheet==
# Click on the link to go to the details worksheet {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Amex\Reconciliation|AMEX Bank Rec Jun17-Jan18 Details}}
# Copy the previous worksheet and rename the tab with the month you are working on (example AMEX-SEP2017)
# While on the AMEX website, download the monthly statement by clicking the icon on the upper left side (see screenshot below for details)
# Report will open in Excel. Copy and paste it to your Amex reconciliation details worksheet in column AA.
# Using the POS report generated from ASW, fill in the yellow cells on the worksheet
# Change the date and manipulate all formula to make your worksheet work.
# Any discrepancies should be included in your monthly reconciliation sheet {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Amex\Reconciliation|AMEX Bank Rec Jun17-Jan18}}

[[File:Amex Download Report.JPG|400px]]

==Running ASW POS Report==
# At the ASW main screen click '''System Management'''
# Click on '''Query Manager''' and then '''Run a query request'''
# Click '''FINAR006 Print POS summary report'''
# Put the correct date range (example 080117 to 083117)
# Customer range will always be 00000 - 99999
# Change printer type to '''LP05''' and once report it printed, keep the summary and take only the stores that show AMEX sales

==

[[Category:Workflows-Finance]]
[[Category:Bank]]

Accounting Finance:AMEX POS Reconciliation

2017-10-24T23:16:57Z

Christined:

==Overview==
All AMEX store sales figures are to be reconciled against the deposits to our CIBC account on a monthly basis. All variances should be accounted for and reported immediately to ensure that we are not missing any sales for each shareholder. To do the reconciliation you will need the following:
#CIBC Monthly Statement which Nancy will download in both .pdf and excel versions in {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Amex\Reconciliation\CIBC AMEX Statements|CIBC AMEX Statements}}
# AMEX Monthly Statement and access online to confirm submission and settlements totals
# FINAR006 Print POS summary report
# GL 100100 Summary Report

==Contacts==
*Chase Relationship Manager - Oliver Manram T:416.940.6170, F: 416.940.6026 [mailto:oliver.manram@chasePaymentech.ca Oliver Manram]
*Chase Helpdesk: T: 1-800.265.5158
*Toronto Customer Service: [mailto:Tor-CanadaCustomerService@chasepaymentech.ca Tor-CanadaCustomerService@chasepaymentech.ca]
*American Express Customer Service: 1-800-268-9877

==CAP/Bank account numbers==
*AMEX Cap Number 9324777847
*Bank account required when calling AMEX Customer Service #00900-38-52814

==Logging into AMEX Website==
# Open your supported web browser
# Log on to https://www.americanexpress.com/canada/en/merchant/home/merchant_c.shtml
# User ID is '''unipharm''' and password is '''test123'''
# Click '''See All Payments'''
# Make sure you put the correct date range

==AMEX Reconciliation Details Worksheet==
# Click on the link to go to the details worksheet {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Amex\Reconciliation|AMEX Bank Rec Jun17-Jan18 Details}}
# Copy the previous worksheet and rename the tab with the month you are working on (example AMEX-SEP2017)
# While on the AMEX website, download the monthly statement by clicking the icon on the upper left side (see screenshot below for details)
# Report will open in Excel. Copy and paste it to your Amex reconciliation details worksheet in column AA.
# Using the POS report generated from ASW, fill in the yellow cells on the worksheet
# Change the date and manipulate all formula's to make your worksheet work.
# Any discrepancies should be included in your monthly reconciliation sheet {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Amex\Reconciliation|AMEX Bank Rec Jun17-Jan18}}

[[File:Amex Download Report.JPG|400px]]

==Running ASW POS Report==
# At the ASW main screen click '''System Management'''
# Click on '''Query Manager''' and then '''Run a query request'''
# Click '''FINAR006 Print POS summary report'''
# Put the correct date range (example 080117 to 083117)
# Customer range will always be 00000 - 99999
# Change printer type to '''LP05''' and once report it printed, keep the summary and take only the stores that show AMEX sales

==

[[Category:Workflows-Finance]]
[[Category:Bank]]

Accounting Finance:AMEX POS Reconciliation

2017-10-24T22:48:06Z

Christined:

==Overview==
All AMEX store sales figures are to be reconciled against the deposits to our CIBC account on a monthly basis. All variances should be accounted for and reported immediately to ensure that we are not missing any sales for each shareholder.

==Contacts==
*Chase Relationship Manager - Oliver Manram T:416.940.6170, F: 416.940.6026 [mailto:oliver.manram@chasePaymentech.ca Oliver Manram]
*Chase Helpdesk: T: 1-800.265.5158
*Toronto Customer Service: [mailto:Tor-CanadaCustomerService@chasepaymentech.ca Tor-CanadaCustomerService@chasepaymentech.ca]
*American Express Customer Service: 1-800-268-9877

==CAP/Bank account numbers==
*AMEX Cap Number 9324777847
*Bank account required when calling AMEX Customer Service #00900-38-52814

==Logging into AMEX Website==
# Open your supported web browser
# Log on to https://www.americanexpress.com/canada/en/merchant/home/merchant_c.shtml
# User ID is '''unipharm''' and password is '''test123'''
# Click '''See All Payments'''
# Make sure you put the correct date range

==AMEX Reconciliation Details Worksheet==
# Click on the link to go to the details worksheet {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Amex\Reconciliation|AMEX Bank Rec Jun17-Jan18 Details}}
# Copy the previous worksheet and rename the tab with the month you are working on (example AMEX-SEP2017)
# While on the AMEX website, download the monthly statement by clicking the icon on the upper left side (see screenshot below for details)
# Report will open in Excel. Copy and paste it to your Amex reconciliation details worksheet in column AA.
# Using the POS report generated from ASW, fill in the yellow cells on the worksheet
# Change the date and manipulate all formula's to make your worksheet work.
# Any discrepancies should be included in your monthly reconciliation sheet {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Amex\Reconciliation|AMEX Bank Rec Jun17-Jan18}}

[[File:Amex Download Report.JPG|400px]]

==Running ASW POS Report==
# At the ASW main screen click '''System Management'''
# Click on '''Query Manager''' and then '''Run a query request'''
# Click '''FINAR006 Print POS summary report'''
# Put the correct date range (example 080117 to 083117)
# Customer range will always be 00000 - 99999
# Change printer type to '''LP05''' and once report it printed, keep the summary and take only the stores that show AMEX sales

[[Category:Workflows-Finance]]
[[Category:Bank]]

Accounting Finance:AMEX POS Reconciliation

2017-10-24T22:46:50Z

Christined:

==Overview==
All AMEX store sales figures are to be reconciled against the deposits to our CIBC account on a monthly basis. All variances should be accounted for and reported immediately to ensure that we are not missing any sales for each shareholder.

==Contacts==
*Chase Relationship Manager - Oliver Manram T:416.940.6170, F: 416.940.6026 [mailto:oliver.manram@chasePaymentech.ca Oliver Manram]
*Chase Helpdesk: T: 1-800.265.5158
*Toronto Customer Service: [mailto:Tor-CanadaCustomerService@chasepaymentech.ca Tor-CanadaCustomerService@chasepaymentech.ca]
*American Express Customer Service: 1-800-268-9877

==CAP/Bank account numbers==
*AMEX Cap Number 9324777847
*Bank account required when calling AMEX Customer Service #00900-38-52814

==Logging into AMEX Website==
# Open your supported web browser
# Log on to https://www.americanexpress.com/canada/en/merchant/home/merchant_c.shtml
# User ID is '''unipharm''' and password is '''test123'''
# Click '''See All Payments'''
# Make sure you put the correct date range

==AMEX Reconciliation Details Worksheet==
# Click on the link to go to the details worksheet {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Amex\Reconciliation|AMEX Bank Rec Jun17-Jan18 Details}}
# Copy the previous worksheet and rename the tab with the month you are working on (example AMEX-SEP2017)
# While on the AMEX website, download the monthly statement by clicking the icon on the upper left side (see screenshot below for details)
# Report will open in Excel. Copy and paste it to your Amex reconciliation details worksheet
# Using the POS report generated from ASW, fill in the yellow cells on the worksheet
# Change the date and manipulate all formula's to make your worksheet work.
# Any discrepancies should be included in your monthly reconciliation sheet {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Amex\Reconciliation|AMEX Bank Rec Jun17-Jan18}}

[[File:Amex Download Report.JPG|400px]]

==Running ASW POS Report==
# At the ASW main screen click '''System Management'''
# Click on '''Query Manager''' and then '''Run a query request'''
# Click '''FINAR006 Print POS summary report'''
# Put the correct date range (example 080117 to 083117)
# Customer range will always be 00000 - 99999
# Change printer type to '''LP05''' and once report it printed, keep the summary and take only the stores that show AMEX sales

[[Category:Workflows-Finance]]
[[Category:Bank]]

Accounting Finance:AMEX POS Reconciliation

2017-10-24T22:46:10Z

Christined:

==Overview==
All AMEX store sales figures are to be reconciled against the deposits to our CIBC account on a monthly basis. All variances should be accounted for and reported immediately to ensure that we are not missing any sales for each shareholder.

==Contacts==
*Chase Relationship Manager - Oliver Manram T:416.940.6170, F: 416.940.6026 [mailto:oliver.manram@chasePaymentech.ca Oliver Manram]
*Chase Helpdesk: T: 1-800.265.5158
*Toronto Customer Service: [mailto:Tor-CanadaCustomerService@chasepaymentech.ca Tor-CanadaCustomerService@chasepaymentech.ca]
*American Express Customer Service: 1-800-268-9877

==CAP/Bank account numbers==
*AMEX Cap Number 9324777847
*Bank account required when calling AMEX Customer Service #00900-38-52814

==Logging into AMEX Website==
# Open your supported web browser
# Log on to https://www.americanexpress.com/canada/en/merchant/home/merchant_c.shtml
# User ID is '''unipharm''' and password is '''test123'''
# Click '''See All Payments'''
# Make sure you put the correct date range

==AMEX Reconciliation Details Worksheet==
# Click on the link to go to the details worksheet {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Amex\Reconciliation|\\SUPERSERVER\Accounting\common\AR\Banking\Amex\Reconciliation}}
# Copy the previous worksheet and rename the tab with the month you are working on (example AMEX-SEP2017)
# While on the AMEX website, download the monthly statement by clicking the icon on the upper left side (see screenshot below for details)
# Report will open in Excel. Copy and paste it to your Amex reconciliation details worksheet
# Using the POS report generated from ASW, fill in the yellow cells on the worksheet
# Change the date and manipulate all formula's to make your worksheet work.
# Any discrepancies should be included in your monthly reconciliation sheet {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Amex\Reconciliation|AMEX Bank Rec Jun17-Jan18}}

[[File:Amex Download Report.JPG|400px]]

==Running ASW POS Report==
# At the ASW main screen click '''System Management'''
# Click on '''Query Manager''' and then '''Run a query request'''
# Click '''FINAR006 Print POS summary report'''
# Put the correct date range (example 080117 to 083117)
# Customer range will always be 00000 - 99999
# Change printer type to '''LP05''' and once report it printed, keep the summary and take only the stores that show AMEX sales

[[Category:Workflows-Finance]]
[[Category:Bank]]

Accounting Finance:AMEX POS Reconciliation

2017-10-24T22:40:38Z

Christined:

==Overview==
All AMEX store sales figures are to be reconciled against the deposits to our CIBC account on a monthly basis. All variances should be accounted for and reported immediately to ensure that we are not missing any sales for each shareholder.

==Contacts==
*Chase Relationship Manager - Oliver Manram T:416.940.6170, F: 416.940.6026 [mailto:oliver.manram@chasePaymentech.ca Oliver Manram]
*Chase Helpdesk: T: 1-800.265.5158
*Toronto Customer Service: [mailto:Tor-CanadaCustomerService@chasepaymentech.ca Tor-CanadaCustomerService@chasepaymentech.ca]
*American Express Customer Service: 1-800-268-9877

==CAP/Bank account numbers==
*AMEX Cap Number 9324777847
*Bank account required when calling AMEX Customer Service #00900-38-52814

==Logging into AMEX Website==
# Open your supported web browser
# Log on to https://www.americanexpress.com/canada/en/merchant/home/merchant_c.shtml
# User ID is '''unipharm''' and password is '''test123'''
# Click '''See All Payments'''
# Make sure you put the correct date range

==AMEX Reconciliation Details Worksheet==
# Click on the link to go to the details worksheet {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Amex\Reconciliation|\\SUPERSERVER\Accounting\common\AR\Banking\Amex\Reconciliation}}
# Copy the previous worksheet and rename the tab with the month you are working on (example AMEX-SEP2017)
# While on the AMEX website, download the monthly statement by clicking the icon on the upper left side (see screenshot below for details)
# Report will open in Excel. Copy and paste it to your Amex reconciliation details worksheet
# Using the POS report generated from ASW, fill in the yellow cells on the worksheet
# Change the date and manipulate all formula's to make your worksheet work.

[[File:Amex Download Report.JPG|400px]]

==Running ASW POS Report==
# At the ASW main screen click '''System Management'''
# Click on '''Query Manager''' and then '''Run a query request'''
# Click '''FINAR006 Print POS summary report'''
# Put the correct date range (example 080117 to 083117)
# Customer range will always be 00000 - 99999
# Change printer type to '''LP05''' and once report it printed, keep the summary and take only the stores that show AMEX sales

[[Category:Workflows-Finance]]
[[Category:Bank]]

Accounting Finance:AMEX POS Reconciliation

2017-10-24T22:14:26Z

Christined:

==Overview==
All AMEX store sales figures are to be reconciled against the deposits to our CIBC account on a monthly basis. All variances should be accounted for and reported immediately to ensure that we are not missing any sales for each shareholder.

==Contacts==
*Chase Relationship Manager - Oliver Manram T:416.940.6170, F: 416.940.6026 [mailto:oliver.manram@chasePaymentech.ca Oliver Manram]
*Chase Helpdesk: T: 1-800.265.5158
*Toronto Customer Service: [mailto:Tor-CanadaCustomerService@chasepaymentech.ca Tor-CanadaCustomerService@chasepaymentech.ca]
*American Express Customer Service: 1-800-268-9877

==CAP/Bank account numbers==
*AMEX Cap Number 9324777847
*Bank account required when calling AMEX Customer Service #00900-38-52814

==Logging into AMEX Website==
# Open your supported web browser
# Log on to https://www.americanexpress.com/canada/en/merchant/home/merchant_c.shtml
# User ID is '''unipharm''' and password is '''test123'''
# Click '''See All Payments'''
# Make sure you put the correct date range

==AMEX Reconciliation Details Worksheet==
# While on the AMEX website, download report by clicking the icon on the upper left side (see screenshot below)
# Report will open in Excel. Copy and paste it to your Amex reconciliation details worksheet {{unc|\\SUPERSERVER\Accounting\common\AR\Banking\Amex\Reconciliation|\\SUPERSERVER\Accounting\common\AR\Banking\Amex\Reconciliation}}
# Change the date and manipulate all formula's to make your worksheet work.
[[File:Amex Download Report.JPG|400px]]

==Running ASW POS Report==
# At the ASW main screen click '''System Management'''
# Click on '''Query Manager''' and then '''Run a query request'''
# Click '''FINAR006 Print POS summary report'''
# Put the correct date range (example 080117 to 083117)
# Customer range will always be 00000 - 99999
# Change printer type to '''LP05''' and once report it printed, keep the summary and take only the stores that show AMEX sales

[[Category:Workflows-Finance]]
[[Category:Bank]]

Accounting Finance:AMEX POS Reconciliation

2017-10-24T21:59:01Z

Christined:

==Overview==
All AMEX store sales figures are to be reconciled against the deposits to our CIBC account on a monthly basis. All variances should be accounted for and reported immediately to ensure that we are not missing any sales for each shareholder.

==Contacts==
*Chase Relationship Manager - Oliver Manram T:416.940.6170, F: 416.940.6026 [mailto:oliver.manram@chasePaymentech.ca Oliver Manram]
*Chase Helpdesk: T: 1-800.265.5158
*Toronto Customer Service: [mailto:Tor-CanadaCustomerService@chasepaymentech.ca Tor-CanadaCustomerService@chasepaymentech.ca]
*American Express Customer Service: 1-800-268-9877

==CAP/Bank account numbers==
*AMEX Cap Number 9324777847
*Bank account required when calling AMEX Customer Service #00900-38-52814

==Logging into AMEX Website==
# Open your supported web browser
# Log on to https://www.americanexpress.com/canada/en/merchant/home/merchant_c.shtml
# User ID is '''unipharm''' and password is '''test123'''
# Click '''See All Payments'''
# Make sure you put the correct date range

==AMEX Reconciliation Details Worksheet==
# While on the AMEX website, download report by clicking the icon on the upper left side (see screenshot below)
# Report will open in Excel. Copy and paste it to your Amex reconciliation details worksheet which will be moved to your folder.
#
# Change the date and manipulate all formula's to make your worksheet work.
[[File:Amex Download Report.JPG|400px]]

==Running ASW POS Report==
# At the ASW main screen click '''System Management'''
# Click on '''Query Manager''' and then '''Run a query request'''
# Click '''FINAR006 Print POS summary report'''
# Put the correct date range (example 080117 to 083117)
# Customer range will always be 00000 - 99999
# Change printer type to '''LP05''' and once report it printed, keep the summary and take only the stores that show AMEX sales

[[Category:Workflows-Finance]]
[[Category:Bank]]

Accounting Finance:AMEX POS Reconciliation

2017-10-24T21:30:04Z

Christined:

==Overview==
All AMEX store sales figures are to be reconciled against the deposits to our CIBC account on a monthly basis. All variances should be accounted for and reported immediately to ensure that we are not missing any sales for each shareholder.

==Contacts==
*Chase Relationship Manager - Oliver Manram T:416.940.6170, F: 416.940.6026 [mailto:oliver.manram@chasePaymentech.ca Oliver Manram]
*Chase Helpdesk: T: 1-800.265.5158
*Toronto Customer Service: [mailto:Tor-CanadaCustomerService@chasepaymentech.ca Tor-CanadaCustomerService@chasepaymentech.ca]
*American Express Customer Service: 1-800-268-9877

==CAP/Bank account numbers==
*AMEX Cap Number 9324777847
*Bank account required when calling AMEX Customer Service #00900-38-52814

==Logging into AMEX Website==
# Open your supported web browser
# Log on to https://www.americanexpress.com/canada/en/merchant/home/merchant_c.shtml
# User ID is '''unipharm''' and password is '''test123'''
# Click '''See All Payments'''
# Make sure you put the correct date range

==AMEX Reconciliation Details Worksheet==
# While on the AMEX website, download report by clicking the icon on the upper left side (see screenshot below)
# Report will open in Excel. Copy and paste it to your Amex reconciliation details worksheet which will be moved to your folder.
#
# Change the date and manipulate all formula's to make your worksheet work.
[[File:Amex Download Report.JPG|400px]]

==Running ASW POS Report==
# At the ASW main screen click '''System Management'''
# Click on '''Query Manager''' and then '''Run a query request'''
# Click '''FINAR006 Print POS summary report'''
# Put the correct date range (example 080117 to 083117)
# Customer range will always be 00000 - 99999
# Change printer type to '''LP05''' and once report it printed, keep the summary and take only the stores that show AMEX sales

[[Category::Finance]]

Accounting Finance:AMEX POS Reconciliation

2017-10-24T21:15:26Z

Christined:

==Overview==
All AMEX store sales figures are to be reconciled against the deposits to our CIBC account on a monthly basis. All variances should be accounted for and reported immediately to ensure that we are not missing any sales for each shareholder.

==Contacts==
*Chase Relationship Manager - Oliver Manram T:416.940.6170, F: 416.940.6026 [mailto:oliver.manram@chasePaymentech.ca Oliver Manram]
*Chase Helpdesk: T: 1-800.265.5158
*Toronto Customer Service: [mailto:Tor-CanadaCustomerService@chasepaymentech.ca Tor-CanadaCustomerService@chasepaymentech.ca]
*American Express Customer Service: 1-800-268-9877

==CAP/Bank account numbers==
*AMEX Cap Number 9324777847
*Bank account required when calling AMEX Customer Service #00900-38-52814

==Logging into AMEX Website==
# Open your supported web browser
# Log on to https://www.americanexpress.com/canada/en/merchant/home/merchant_c.shtml
# User ID is '''unipharm''' and password is '''test123'''
# Click '''See All Payments'''
# Make sure you put the correct date range

==AMEX Reconciliation Details Worksheet==
# While on the AMEX website, download report by clicking the icon on the upper left side (see screenshot below)
# Report will open in Excel. Copy and paste it to your Amex reconciliation details worksheet which will be moved to your folder.
# Change the date and manipulate all formula's to make your worksheet work.
[[File:Amex Download Report.JPG|400px]]

[[Category::Finance]]

Accounting Finance:AMEX POS Reconciliation

2017-10-24T20:43:00Z

Christined:

==Overview==
All AMEX store sales figures are to be reconciled against the deposits to our CIBC account on a monthly basis. All variances should be accounted for and reported immediately to ensure that we are not missing any sales for each shareholder.

==Contacts==
*Chase Relationship Manager - Oliver Manram T:416.940.6170, F: 416.940.6026 [mailto:oliver.manram@chasePaymentech.ca Oliver Manram]
*Chase Helpdesk: T: 1-800.265.5158
*Toronto Customer Service: [mailto:Tor-CanadaCustomerService@chasepaymentech.ca Tor-CanadaCustomerService@chasepaymentech.ca]
*American Express Customer Service: 1-800-268-9877

==Logging into AMEX Website==
# Open your supported web browser
# Log on to https://www.americanexpress.com/canada/en/merchant/home/merchant_c.shtml
# User ID is '''unipharm''' and password is '''test123'''
# Click '''See All Payments'''
# Download Report by clicking the icon on the upper left side (see screenshot below)
[[File:Amex Download Report.JPG|400px]]

File:Amex Download Report.JPG

2017-10-24T20:42:25Z

Christined: File uploaded with MsUpload

File uploaded with MsUpload

Accounting Finance:AMEX POS Reconciliation

2017-10-24T19:57:23Z

Christined: Created page with "==Overview== All AMEX store sales figures are to be reconciled against the deposits to our CIBC account on a monthly basis. All variances should be accounted for and reported..."

==Overview==
All AMEX store sales figures are to be reconciled against the deposits to our CIBC account on a monthly basis. All variances should be accounted for and reported immediately to ensure that we are not missing any sales for each shareholder.

==Contacts==
*Chase Relationship Manager - Oliver Manram T:416.940.6170, F: 416.940.6026 [mailto:oliver.manram@chasePaymentech.ca Oliver Manram]
*Chase Helpdesk: T: 1-800.265.5158
*Toronto Customer Service: [mailto:Tor-CanadaCustomerService@chasepaymentech.ca Tor-CanadaCustomerService@chasepaymentech.ca]
*American Express Customer Service: 1-800-268-9877 (#00900-38-52814, cap acct #932477-784-7)

Accounting Finance:CIBC-Entering eDEPOSITS

2017-09-19T22:21:05Z

Christined:

==Overview==
CIBC eDeposit business solutions help you save time and improve cash flow by allowing you to securely deposit your cheques into your account from the convenience of your office.

==eDeposit Restrictions==
*Cheque images are stores electronically at CIBC for up to 120 days
*Hold original cheques and destroy after 30 days
*CIBC eDeposit limit - $250,000 per deposit
*Process only Canadian cheques/drafts
*Upload cheques before 4pm (PST) for same day deposit

==eDeposit Contacts==
*UWD I.S. Contact – contact Norwin Uy (local 218) [mailto:norwinu@unipharm.com Norwin Uy]
* CIBC Helpdesk: T: 1-800-500-6316 (ask Nancy to contact bank if required) [mailto:nancyn@unipharm.com Nancy Ng]

==Logging into CIBC==
#Enter cheques into ASW prior to scanning & uploading to CIBC – goto FIN-AR-022 (Work with manual cheques)
#Open your supported web browser
#Logo into [http://cibc.com/edeposit/signon http://cibc.com/edeposit/signon]
#Type in the 16 digit User ID ''''4506449491313128''''
#Type in the Password ''''UWD2031'''' (case sensitive)
#Click the ''''Sign On'''' button

[[File:cibc11.png|500px]]

===Connecting Your Scanner===
*Scanner is on the scanning station.
*Place the scanner on a flat surface at least '''6 inches''' from your computer
*Connect the '''power cord''' from the power supply to the power connection on the scanner
*Connect the '''power supply''' to the AC outlet
*Make sure the scanner is turned '''off'''. Verify that the '''red power''' indicator on the control panel is lit
*Connect the '''USB cable''' supplied with the scanner to the scanners USB connector
*Connect the '''other end''' of the USB cable to an available USB port on your computer

===Scanning Cheque into CIBC===
*Click ''''Create New Deposit'''' button on the right side of the Welcome Page (you will be taken to the New Deposit page where you will need to enter the details of your deposit

[[File:cibc10.png|500px]]

===Enter New Deposit===
*Choose the account you wish to credit (UWD or UMC Charity)
*Enter '''User Code''' under Optional field 1 (firstname and first initial of last name)
*Enter '''number of cheques''' (add an extra item for batch total)
*Enter '''batch total'''

[[File:cibc3.png|500px]]

===Capture Data===
*Once you have completed the fields, you are ready to begin scanning your cheques.
*Place '''ONE cheque''' in the scanner facing outward
*Next, click ''''Capture''''
*After a moment your cheque will begin to feed through the scanner.
*After the first cheque has been scanned, place the '''next cheque''' in the scanner facing outward until completed.

===Deposit Item List Page===
*After the cheques have completed scanning, the Deposit Item List page will display a list of your scanned cheques as well as your Virtual Deposit Slip.
*Text recognition software will read key details from your cheques including the value, and source account number. These details will be presented on screen.
*If the complete button is '''green''' there are no errors, goto [[#Upload Cheques to CIBC]].
*If the complete button is '''red''', you have an error that needs to be fixed or your deposit is not balanced and you’ll need to make adjustments.
*'''Edit:''' allows you to edit an item’s details
*'''Delete:''' allows you to delete a selected item
*'''Add Items:''' If you forgot a cheque or deleted an item, you can add them to the deposit by using the Add Items button.
*'''Back to Deposit List:''' Takes you back to your deposit list. All items scanned will be saved in the system and you can return to them later.
*'''Delete Deposit:''' Deletes the entire deposit, including the scanned cheques.
*'''Failed Image Quality:''' rescan cheque - if failed image quality persists, deposit cheque manually to the bank via courier

====Balancing Differences====

[[File:cibc4.png|500px]]

[[File:cibc5.png|500px]]

====Fixing Errors During Deposit====

[[File:cibc6.png|500px]]

[[File:cibc7.png|500px]]

====Cheque Error====

[[File:cib12.png|500px]]

[[File:cibc13.png|500px]]

===Deposit Flow Chart===

[[File:cibc8.png|500px]]

===Upload Cheques to CIBC===
#Click ''''Complete'''' The complete button will be '''green''' when you are able to complete your deposit. If the complete button is '''red''', you likely have an error that needs to be fixed or your deposit is not balanced and you’ll need to make adjustments.
#Click ''''OK'''' when you are sure you want to complete the deposit.

[[File:cibc9.png|500px]]

[[Category:Workflows-Finance]]
[[Category:Bank]]
[[Category:CIBC]]

Accounting Finance:Chase Paymentech-New Merchant

2017-09-07T21:42:39Z

Christined: /* New Merchant Form */

==Overview==
uniPHARM uses Chase Paymentech's as our credit card processor. Only shareholders are eligible to join our Chase Paymentech chain. All credit card and interact deposits must be deposited to uniPHARM in order to qualify to receive a free terminal. All supplies with the exception of the first case are paid by the merchant but can be ordered from uniPHARM. It will take at least 10 days to set-up the new merchant number and ship the terminal(s) to the merchant.

==Contacts==
*Relationship Manager - Oliver Manram T:416.940.6170, F: 416.940.6026 [mailto:oliver.manram@chasePaymentech.ca Oliver Manram]
*Sales Contact – Harry Cho, VP National Sales T:604.872.0303, TF: 877.872.0303, F: 844.364.9210 [mailto:harry.cho@chasepaymentech.com Harry Cho]
*Chase Helpdesk: T: 1-800.265.5158
*Toronto Customer Service: [mailto:Tor-CanadaCustomerService@chasepaymentech.ca Tor-CanadaCustomerService@chasepaymentech.ca ]

==Logging into Chase Orbital==
#Open your supported web browser
#Logo into '''[http://rol.paymentech.com/| http://rol.paymentech.com/]'''
#Enter '''User Name'''
#Enter '''Password''' and click ''''Secure Login''''

==New Merchant Form==
#Email the '''Chase Relationship Manager''', cc: '''Manager, Finance''' and '''jpmc-rmboarding@chasepaymentech.ca''' to let him know we need a new merchant number'''. Basic information such as store trade name, physical address, estimated opening date (when terminal is required), contact person and phone number, type of terminal and where it should be linked: 1626312 or 1613455 (virtual terminals) will be required.
#Let the '''Chase Relationship Manager'' know to inform you once the merchant account is available and make sure to write it in the '''MID worksheet''' and to update the merchant account information in '''Mochasoft''' [[#Update Internal Records]]
#Track the '''action item on worksheet''' until completed {{unc|\\superserver.unipharm.local\Accounting\common\AR\Banking\Chase Paymentech\Outstanding Issues\Chase Paymentech Action Items.xlsx|Chase Paymentech Action Items}}
#If the merchant wishes to have '''AMEX''', you will need to fill out an '''AMEX form''' and fax cover sheet to obtain a new AMEX merchant number {{unc|\\superserver.unipharm.local\Accounting\common\AR\Banking\Amex\Forms\AMEX Chain Addition Form.xlxs|AMEX Chain Addition Form}} {{unc|\\superserver.unipharm.local\Accounting\common\AR\Banking\Amex\Forms\Fax form - AMEX.docx|AMEX Fax Form}}
#When you receive an email from '''AMEX''', forward '''AMEX Merchant number''' to the '''Chase Relationship Manager''' (ask Chase to confirm that the AMEX merchant number has been programmed onto the new terminal).

==Add Contact to Resource Online==
#Email the '''Relationship Manager''' and provide him the '''name''' and '''email address''' of each person to be added to '''Resource Online'''
#Update the the ROL worksheet {{unc|\\superserver.unipharm.local\Accounting\common\AR\Banking\Chase Paymentech\MID Numbers\Unipharm ROL USERS FOR EACH LOCATION.xlsx|ROL Locations}}

==Update Internal Records==
#Goto UWD Extensions/70 Bank EDI and press '''F7'''
#Press '''F6''' to add new record and add record for all payment types (note: the AMEX also has the Chase Merchant Number)
#Update the '''Chase Merchant Numbers worksheet''' {{unc|\\superserver.unipharm.local\Accounting\common\AR\Banking\Chase Paymentech\Pricing and Terminals\Chase Merchant Form.pdf|Chase Merchant Form}}

==Free Case of Paper Rolls and Cleaning Card==
As part of the roll out of the new Chase unit, a '''free case of thermal paper rolls and a cleaning card''' for the new terminal will be delivered to each store with their next delivery.

*02533347- Thermal Rolls #5762 Debit (1 9/16”X2 ¼” 62” Long) $20.57 per case of 50's
*02535862-Terminal Cleaner Card (CC-10W)-$1.21 each

#Enter sales order to delivery '''one case''' and '''one cleaning card''' to merchant.
#Enter a '''credit''' to credit back the store for the free case of paper and the cleaning kit. Use item '''#02005312''' for both the item and the PST and '''#02081263''' for GST.

[[File:Nancy38.PNG|500px]]

==Email Merchant with Instructions==
Email the owner with '''additional information'''.

The delivery of your new Chase Paymentech terminal is fast approaching! Your Chase Paymentech merchant number is: ? and your American Express Merchant number is:?.
As part of the roll out of the new Chase unit, a free case of thermal paper rolls and a cleaning card for the new terminal will be delivered to your store with your next delivery. Thereafter, the cost of supplies will be charged to your uniPHARM account.
You will also be receiving an email from Chase Paymentech with your login access to your Merchant Account which will allow you to search for transactions, view and print your monthly statements, and create reports based on your account activity. Please note that all charges for the previous month are billed on the following month.
Some additional information for your future reference
Daily End of Day (automatic)
You do not have to close out each terminal each night. The terminal will do it automatically at 11:30 PM and there will be a printed receipt on the device the next morning. However, if you choose to close it out yourself, it will work as well and the automatic deposit at 11:30 PM will end up to be $0.00.

Ordering Supplies
To make ordering supplies easier, uniPHARM is now stocking the thermal paper rolls and cleaning cards in our inventory. You can place an order using the item numbers below:
#02533347- Thermal Rolls #5762 Debit (1 9/16”X2 ¼” 62” Long) $20.57 per case of 50's
#02535862-Terminal Cleaner Card (CC-10W)-$1.21 each
Refund Password
Each location will be defaulted with a generic (P123456) password or a pre-set password (if you indicated one on your original request) . Please contact the Chase helpdesk (1-800-265-5158) to change the password or if you wish to have the password removed. However, It is not recommended that you remove the password for security purposes.

Merchant Number
The Welcome kit has your merchant number on it. Also if you print a receipt of the terminal it can be found there. You will need the merchant number in order to call in and be verified for security purposes.

Please email me if you have any issues that the Chase helpdesk is unable to assist you with!

Warmest regards,
Nancy

[[Category:Workflows-Finance]]
[[Category:Bank]]
[[Category:Chase]]

Accounting Finance:Chase Paymentech-New Merchant

2017-08-29T21:57:51Z

Christined: /* New Merchant Form */

==Overview==
uniPHARM uses Chase Paymentech's as our credit card processor. Only shareholders are eligible to join our Chase Paymentech chain. All credit card and interact deposits must be deposited to uniPHARM in order to qualify to receive a free terminal. All supplies with the exception of the first case are paid by the merchant but can be ordered from uniPHARM. It will take at least 10 days to set-up the new merchant number and ship the terminal(s) to the merchant.

==Contacts==
*Relationship Manager - Oliver Manram T:416.940.6170, F: 416.940.6026 [mailto:oliver.manram@chasePaymentech.ca Oliver Manram]
*Sales Contact – Harry Cho, VP National Sales T:604.872.0303, TF: 877.872.0303, F: 844.364.9210 [mailto:harry.cho@chasepaymentech.com Harry Cho]
*Chase Helpdesk: T: 1-800.265.5158
*Toronto Customer Service: [mailto:Tor-CanadaCustomerService@chasepaymentech.ca Tor-CanadaCustomerService@chasepaymentech.ca ]

==Logging into Chase Orbital==
#Open your supported web browser
#Logo into '''[http://rol.paymentech.com/| http://rol.paymentech.com/]'''
#Enter '''User Name'''
#Enter '''Password''' and click ''''Secure Login''''

==New Merchant Form==
#Email the Chase Relationship Manager and let him know we need a new merchant number. Basic information such as store trade name, physical address, estimated opening date (when terminal is required), contact person and phone number, type of terminal and where it should be linked: 1626312 or 1613455 (virtual terminals) will be required.
#Let the Chase Relationship Manager know to inform you once the merchant account is available and make sure to write it in the MID worksheet and to update the merchant account information in Mochasoft.
#If the merchant wishes to have AMEX, you will need to fill out an AMEX form and fax cover sheet to obtain a new AMEX merchant number {{unc|\\superserver.unipharm.local\Accounting\common\AR\Banking\Amex\Forms\AMEX Chain Addition Form.xlxs|AMEX Chain Addition Form}} {{unc|\\superserver.unipharm.local\Accounting\common\AR\Banking\Amex\Forms\Fax form - AMEX.docx|AMEX Fax Form}}
#When you receive an email from AMEX, forward AMEX Merchant number to the Chase Relationship Manager (ask Chase to confirm that the AMEX merchant number has been programmed onto the new terminal).

==Add Contact to Resource Online==
#Email the Relationship Manager and provide him the name and email address of each person to be added to Resource Online
#Update the the ROL worksheet {{unc|\\superserver.unipharm.local\Accounting\common\AR\Banking\Chase Paymentech\MID Numbers\Unipharm ROL USERS FOR EACH LOCATION.xlsx: ROL Locations]]

==Update Internal Records==
#Goto UWD Extensions/70 Bank EDI and press '''F7'''
#Press '''F6''' to add new record and add record for all payment types (note: the AMEX also has the Chase Merchant Number)
#Update the Chase Merchant Numbers worksheet {{unc|\\superserver.unipharm.local\Accounting\common\AR\Banking\Chase Paymentech\Pricing and Terminals\Chase Merchant Form.pdf|Chase Merchant Form}}

==Free Case of Paper Rolls and Cleaning Card==
As part of the roll out of the new Chase unit, a free case of thermal paper rolls and a cleaning card for the new terminal will be delivered to each store with their next delivery.

*02533347- Thermal Rolls #5762 Debit (1 9/16”X2 ¼” 62” Long) $20.57 per case of 50's
*02535862-Terminal Cleaner Card (CC-10W)-$1.21 each

#Enter sales order to delivery one case and one cleaning card to merchant.
#Enter a credit to credit back the store for the free case of paper and the cleaning kit.

==Email Merchant with Instructions==
Email the owner with additional information which will provide them basic and additional information.

The delivery of your new Chase Paymentech terminal is fast approaching! Your Chase Paymentech merchant number is: ? and your American Express Merchant number is:?.
As part of the roll out of the new Chase unit, a free case of thermal paper rolls and a cleaning card for the new terminal will be delivered to your store with your next delivery. Thereafter, the cost of supplies will be charged to your uniPHARM account.
You will also be receiving an email from Chase Paymentech with your login access to your Merchant Account which will allow you to search for transactions, view and print your monthly statements, and create reports based on your account activity. Please note that all charges for the previous month are billed on the following month.
Some additional information for your future reference
Daily End of Day (automatic)
You do not have to close out each terminal each night. The terminal will do it automatically at 11:30 PM and there will be a printed receipt on the device the next morning. However, if you choose to close it out yourself, it will work as well and the automatic deposit at 11:30 PM will end up to be $0.00.

Ordering Supplies
To make ordering supplies easier, uniPHARM is now stocking the thermal paper rolls and cleaning cards in our inventory. You can place an order using the item numbers below:
#02533347- Thermal Rolls #5762 Debit (1 9/16”X2 ¼” 62” Long) $20.57 per case of 50's
#02535862-Terminal Cleaner Card (CC-10W)-$1.21 each
Refund Password
Each location will be defaulted with a generic (P123456) password or a pre-set password (if you indicated one on your original request) . Please contact the Chase helpdesk (1-800-265-5158) to change the password or if you wish to have the password removed. However, It is not recommended that you remove the password for security purposes.

Merchant Number
The Welcome kit has your merchant number on it. Also if you print a receipt of the terminal it can be found there. You will need the merchant number in order to call in and be verified for security purposes.

Please email me if you have any issues that the Chase helpdesk is unable to assist you with!

Warmest regards,
Nancy

[[Category:Workflows-Finance]]
[[Category:Bank]]
[[Category:Chase]]

Accounting Finance:CIBC-Downloading Cheque Clearing File

2017-08-14T17:58:02Z

Christined: Change to Downloading File 4.

==Overview==
'''Corporate Clearing Services''' offers clients issuing a high volume of cheques reduced chequing cost due to the customer being responsible for cheque verification and returning any irregular items to the Bank. A unique pseudo transit '''30120''' has been created and a bulk debit is made to the associated branch account '''00900''' for the total amount of the cheques cleared. Multiple accounts can be associated with a pseudo transit number. A computer file is generated each morning of cheques drawn on our bank account under the previous day’s date. The information contained in the file will include all information contained within the MICR line of our cheques.

==Corporate Clearing Contacts==
*UWD Contact - Nancy Ng (local 202) [mailto:nancyn@unipharm.com Nancy Ng]
*UWD I.S. Contact - Norwin Uy (local 218) [mailto:norwinu@unipharm.com Norwin Uy]
*CIBC, Cash Management Manager - Edward Woo [mailto:edward.woo@cibc.ca Edward Woo] Tel: 604-665-1167, Fax: 604-665-1841
* CIBC Helpdesk: T: 1-800-500-6316 (ask Nancy to contact bank if required)

==Logging into CIBC==
#Open your supported web browser
#Logo into [https://cmo.cibc.com/wp/wps/portal/bbdsignon CIBC]
#Enter your 16 digit '''User ID''' (only an authorized user will be issued a User ID)
#Enter your '''token number''' (from your CIBC FOB)
#Enter your '''PIN'''
#Click the ''''Sign On'''' button

[[File:nancy11.png|500px]]

===Downloading File===
#Click '''CMO-Information Reporting-File Download'''
#Click on drop down arrow beside the file and click '''download file''' (the file you are importing)
#Click '''saveas''' and change the file name to '''CLMMDDYY.052''' and click save.
#The file needs to be saved into the '''bankedi2\CIBC folder''', which should already be mapped and navigable in the “Save As” prompt. Make sure you also change the Save as type from '''.txt''' to '''All Files'''. Once saved, the file can now be read by green screen functions.

[[File:nancy13.png|500px]]

===Import File to ASW===
1.Go to green screen and click '''1''' (VA Company Production) - '''1''' (UWD Extensions) - '''70''' (Bank EDI)

2.Enter '''FW''' next to CIBC (file waiting to import) and press '''enter'''

[[File:nancy14.png|500px]]

3.Enter '''IM''' next to file to be imported and press '''enter''' (when file has been imported, the file name will disappear)

4.Press '''F12''' to move back to previous panel

5.If imported file does not have an error, the file will be posted automatically.

[[File:nancy15.png|500px]]

===Viewing File with Error===

1.Enter '''FI''' to view file with error and press '''enter'''

[[File:nancy16.png|500px]]

2.For errors, move to file and enter '''DT''' for details and press '''enter'''

[[File:nancy17.png|500px]]

3.Move to Errors only? and enter '''Y''' (this shows only transactions with errors) and press '''enter'''

[[File:nancy18.png|500px]]

4.Enter '''DT''' for detail on transaction with errors and press '''enter'''

[[File:nancy19.png|500px]]

===Correcting File with Error===

====Exceptions which are correctable====
*Encoding error
*Items cleared in the wrong currency (change amount to match ASW system amount)
*All other issues must be directed to Information Systems for review.

#For Encoding error, change the '''amount''' to match the ASW system amount. Note: encoding errors > $10 may be claimed back from bank
#Change '''header total''' to match the change and press '''enter'''
#Press '''F3'''

[[File:nancy21.png|500px]]

====Exceptions which are to be returned to bank====

*Stale-dated (cheques older than six months which have been cashed but VOID in ASW system (delete transaction)
*Encoding error (greater than $10)
*Fraudulent signature (delete transaction)
*Payment stopped (delete transaction)
*All other issues must be directed to Information Systems for review.

Enter '''DL''' to delete and press '''enter'''

[[File:nancy23.png|500px]]

===Posting batch after Error Correction===
#Enter '''PO''' to post file and press '''enter'''
#Press '''enter''' again to post file into ASW

[[File:nancy24.png|500px]]

*When file has been posted, the status will be '''Posted'''
*Do not re-import or re-post a file into ASW

===Importing Control File Worksheet===
#Goto {{unc|\\superserver.unipharm.local\Accounting\common\AP\Banking\Cheque Clearing|\\superserver.unipharm.local\Accounting\common\AP\Banking\Cheque Clearing}}
#Enter '''imported date,actual date, file#, lines, amount and importer and any important notes'''
#Identify any exceptions in '''exceptions''' and '''stop payment''' sheets
#Click '''save'''

===Returning Cheque in CIBC===
1.Go back to the '''CIBC CMO website'''

2.Click '''Cheque Services'''

3.Click '''Cheque Inquiry'''

4.Click on the correct account '''16512'''

5.Pick the date that corresponds to your '''clearing cheque report''' and click '''View Result'''

[[File:nancy27.png|500px]]
[[File:nancy28.png|500px]]

6.Click the '''box''' to highlight all cheque images

7.Click '''Cheque image'''

8.Scan through all the '''cheque images''' to make sure there was no cheque tampering done. If there was, make sure to report it within '''24 hours to CIBC'''. You do not need to print the cheque image report.

[[File:nancy29.png|500px]]

===Corporate Clearing Online Decision===
[[File:nancy35.png|500px]]

[[File:nancy31.png|500px]]

[[File:nancy33.png|500px]]

[[File:nancy34.png|500px]]

*All returned items must be submitted by the '''cut-off time of 1pm''' or all items will be paid.
*'''Intria''' will handle later day instructions:
Fax later day returns no later than '''12 noon''' (local time) the following day to Intria '''(FAX #604-732-6242)'''
Include the following details on the fax page:
*Posting date
*Cheque Serial Number
*Cheque Amount
*Return Reason
*Call 1-888-947-7736 (Helpdesk) if you need to contact the bank (Client #1225510BC)

[[Category:Workflows-Finance]]
[[Category:Bank]]
[[Category:CIBC]]

Accounting Finance:CIBC-Downloading Cheque Clearing File

2017-07-27T19:00:42Z

Christined: /* Logging into CIBC */

==Overview==
'''Corporate Clearing Services''' offers clients issuing a high volume of cheques reduced chequing cost due to the customer being responsible for cheque verification and returning any irregular items to the Bank. A unique pseudo transit '''30120''' has been created and a bulk debit is made to the associated branch account '''00900''' for the total amount of the cheques cleared. Multiple accounts can be associated with a pseudo transit number. A computer file is generated each morning of cheques drawn on our bank account under the previous day’s date. The information contained in the file will include all information contained within the MICR line of our cheques.

==Corporate Clearing Contacts==
*UWD Contact - Nancy Ng (local 202) [mailto:nancyn@unipharm.com Nancy Ng]
*UWD I.S. Contact - Norwin Uy (local 218) [mailto:norwinu@unipharm.com Norwin Uy]
*CIBC, Cash Management Manager - Edward Woo [mailto:edward.woo@cibc.ca Edward Woo] Tel: 604-665-1167, Fax: 604-665-1841
* CIBC Helpdesk: T: 1-800-500-6316 (ask Nancy to contact bank if required)

==Logging into CIBC==
#Open your supported web browser
#Logo into [https://cmo.cibc.com/wp/wps/portal/bbdsignon CIBC]
#Enter your 16 digit '''User ID''' (only an authorized user will be issued a User ID)
#Enter your '''token number''' (from your CIBC FOB)
#Enter your '''PIN'''
#Click the ''''Sign On'''' button

[[File:nancy11.png|500px]]

===Downloading File===
#Click '''CMO-Information Reporting-File Download'''
#Click on drop down arrow beside the file and click '''download file''' (the file you are importing)
#Click '''saveas''' and change the file name to '''CLMMDDYY.052''' and click save
#The file needs to be saved into the '''bankedi2\CIBC folder''', which should already be mapped and navigable in the “Save As” prompt. Once saved, the file can now be read by green screen functions.

[[File:nancy13.png|500px]]

===Import File to ASW===
1.Go to green screen and click '''1''' (VA Company Production) - '''1''' (UWD Extensions) - '''70''' (Bank EDI)

2.Enter '''FW''' next to CIBC (file waiting to import) and press '''enter'''

[[File:nancy14.png|500px]]

3.Enter '''IM''' next to file to be imported and press '''enter''' (when file has been imported, the file name will disappear)

4.Press '''F12''' to move back to previous panel

5.If imported file does not have an error, the file will be posted automatically.

[[File:nancy15.png|500px]]

===Viewing File with Error===

1.Enter '''FI''' to view file with error and press '''enter'''

[[File:nancy16.png|500px]]

2.For errors, move to file and enter '''DT''' for details and press '''enter'''

[[File:nancy17.png|500px]]

3.Move to Errors only? and enter '''Y''' (this shows only transactions with errors) and press '''enter'''

[[File:nancy18.png|500px]]

4.Enter '''DT''' for detail on transaction with errors and press '''enter'''

[[File:nancy19.png|500px]]

===Correcting File with Error===

====Exceptions which are correctable====
*Encoding error
*Items cleared in the wrong currency (change amount to match ASW system amount)
*All other issues must be directed to Information Systems for review.

#For Encoding error, change the '''amount''' to match the ASW system amount. Note: encoding errors > $10 may be claimed back from bank
#Change '''header total''' to match the change and press '''enter'''
#Press '''F3'''

[[File:nancy21.png|500px]]

====Exceptions which are to be returned to bank====

*Stale-dated (cheques older than six months which have been cashed but VOID in ASW system (delete transaction)
*Encoding error (greater than $10)
*Fraudulent signature (delete transaction)
*Payment stopped (delete transaction)
*All other issues must be directed to Information Systems for review.

Enter '''DL''' to delete and press '''enter'''

[[File:nancy23.png|500px]]

===Posting batch after Error Correction===
#Enter '''PO''' to post file and press '''enter'''
#Press '''enter''' again to post file into ASW

[[File:nancy24.png|500px]]

*When file has been posted, the status will be '''Posted'''
*Do not re-import or re-post a file into ASW

===Importing Control File Worksheet===
#Goto {{unc|\\superserver.unipharm.local\Accounting\common\AP\Banking\Cheque Clearing|\\superserver.unipharm.local\Accounting\common\AP\Banking\Cheque Clearing}}
#Enter '''imported date,actual date, file#, lines, amount and importer and any important notes'''
#Identify any exceptions in '''exceptions''' and '''stop payment''' sheets
#Click '''save'''

===Returning Cheque in CIBC===
1.Go back to the '''CIBC CMO website'''

2.Click '''Cheque Services'''

3.Click '''Cheque Inquiry'''

4.Click on the correct account '''16512'''

5.Pick the date that corresponds to your '''clearing cheque report''' and click '''View Result'''

[[File:nancy27.png|500px]]
[[File:nancy28.png|500px]]

6.Click the '''box''' to highlight all cheque images

7.Click '''Cheque image'''

8.Scan through all the '''cheque images''' to make sure there was no cheque tampering done. If there was, make sure to report it within '''24 hours to CIBC'''. You do not need to print the cheque image report.

[[File:nancy29.png|500px]]

===Corporate Clearing Online Decision===
[[File:nancy35.png|500px]]

[[File:nancy31.png|500px]]

[[File:nancy33.png|500px]]

[[File:nancy34.png|500px]]

*All returned items must be submitted by the '''cut-off time of 1pm''' or all items will be paid.
*'''Intria''' will handle later day instructions:
Fax later day returns no later than '''12 noon''' (local time) the following day to Intria '''(FAX #604-732-6242)'''
Include the following details on the fax page:
*Posting date
*Cheque Serial Number
*Cheque Amount
*Return Reason
*Call 1-888-947-7736 (Helpdesk) if you need to contact the bank (Client #1225510BC)

[[Category:Workflows-Finance]]
[[Category:Bank]]
[[Category:CIBC]]

Accounting Finance:Chase Paymentech-Import Daily Deposits to uniPHARM

2017-06-21T19:19:12Z

Christined: /* Posting after Error */

==Overview==
uniPHARM uses Chase Paymentech's as our credit card processor. Daily credit card deposits processed by the stores using one of uniPHARM POS terminals must be imported to uniPHARM in order for the stores to receive credit on their accounts.

==Contacts==
*Relationship Manager - TBA
*Sales Contact – Harry Cho, VP National Sales T:604.872.0303, TF: 877.872.0303, F: 844.364.9210 [mailto:harry.cho@chasepaymentech.com Harry Cho]
*Chase Helpdesk: T: 1-800.265.5158
*Toronto Customer Service: [mailto:Tor-CanadaCustomerService@chasepaymentech.ca Tor-CanadaCustomerService@chasepaymentech.ca ]

==Logging into Chase Orbital==
#Open your supported web browser
#Logo into '''[http://rol.paymentech.com/| http://rol.paymentech.com/]'''
#Enter '''User Name'''
#Enter '''Password''' and click ''''Secure Login''''

==Import Daily Transaction Details File==
#Move to '''File Download'''
#Click on '''File Download'''
#Click '''Transaction Details''' (be careful to select the correct date)
#Click '''Open'''
#Move the file to the '''bankedi2\Chase directory'''
#Click ''''Logout'''' to logout of Chase Paymentech

==Import Data to ASW==
#Enter ''''1'''' on the uniPHARM Extension screen (Master Menu) and press ''''enter''''
#Enter ''''1'''' (UWD Extension) and press ''''enter''''
#Enter ''''70'''' (Bank EDI) and press ''''enter''''
#Enter ''''FW'''' next to Chase Paymentech and press ''''enter''''
#Enter ''''IM'''' to import file and press ''''enter'''' '''(when file has been imported, the file name will disappear)'''
#Press ''''F12'''' to move back to previous panel
#Enter ''''FI'''' next to Chase Paymentech to view file imported if there is an error and press ''''enter'''' (''if imported file does not have an error, the file will be posted automatically)''

==Posting after Error==
1.Enter ''''DT'''' next to the file with the error and press ''''enter''''

2.Move to ''''Errors only?''' and enter ''''Y'''' (Yes) (''this shows only transaction with errors'') and press ''''enter''''
Correct only missing merchant number errors. If the error is not because of missing merchant numbers proceed to step ''''19.''''

3.To correct missing merchant number - press ''''F12'''' twice until you move back to Bank EDI Status panel.

4.Press ''''F7'''' ''(Merchant)''

5.Enter '''customer #''' to check if there are any merchant numbers listed for the customer ''(merchant numbers maybe inaccurate)'' and press ''''enter''''

6.If not, press ''''F6'''' to add new merchant #

7.In the maintain a merchant screen, enter:
*enter '''customer #'''
*enter '''card type''' ''(AX-AMEX,V-Visa,P-Debit Card,DS-Discover Card)''
*enter '''merchant #''' ''(V,M and P merchant numbers are identical)''
*For store credit cared only '''(enter only if the store is using a credit card to pay for statement)'''
*Press ''''enter''''

8.Repeat 6 & 7. for next card type

9.Press ''''F12'''' to move back to previous panel.

10.Enter ''''FI'''' (file imported to view errors again) and press ''''enter''''

11.Move to file - enter ''''DT'''' for details and press ''''enter''''

12.Move to '''Errors only?''' - enter ''''Y'''' (Yes) and there should be no missing merchant # errors. If there is an error, you might have to enter the transaction ''''DT'''' and press ''''enter'''' to accept the new merchant #

13.Press ''''enter''''

14.Press ''''F12'''' to move back to previous panel ''(the status of the file should now read '''Ready''')''

15.Enter ''''PO'''' to post file

16.Press ''''enter''''

17.Press ''''enter'''' to post this file into ASW. When file has been posted, the status will be '''Posted'''. (''Do not re-import a file into ASW)''

18.Press ''''F12'''' to move back to previous panel.

19. If the error is not because of the customer not missing the merchant number on file and because of a ''''00'''' transaction type. You have to go back and log on to ''''http://rol.paymentech.com/'''' and click on ''''Recon Solution'''', ''''Daily Report View'''' and ''''All Transactions''''

20. Make sure you have the correct date and click ''''Generate Report''''

21. Look at the ''''00'''' adjustment and make sure there are no dollar amounts and ''''Y'''' under the ''''Reject'''' column and log out

22. Go back to your download screen in Mocha and delete all the ''''00'''' adjustments. Depending on whether the adjustment was a credit or a debit, adjust the credit/debit count on the screen. Hit ''''enter'''' to save and ''''F12'''' to back out

23. The file should turn from red to green indicating that it is ready to be posted. Follow steps ''''15.-18.''''

24. All deletions should also be recorded on the ''''Import Batch Log''''

==Update Import Batch Control Log==
#Goto {{unc|\\superserver.unipharm.local\Accounting\common\AR\Banking\Chase Paymentech\POS Import| Chase Import Batch File}}
#Enter '''Imported Date'''
#Enter '''Actual Date'''
#Enter '''Batch #'''
#Enter '''ASW Beginning Journal #'''
#Enter '''ASW Ending Journal #'''
#Enter '''Importer'''
#Enter any addition '''notes''' if require.
#Save '''file'''

[[Category:Workflows-Finance]]
[[Category:Bank]]
[[Category:Chase]]

Accounting Finance:Chase Paymentech-Import Daily Deposits to uniPHARM

2017-06-21T19:18:30Z

Christined: /* Posting after Error */

==Overview==
uniPHARM uses Chase Paymentech's as our credit card processor. Daily credit card deposits processed by the stores using one of uniPHARM POS terminals must be imported to uniPHARM in order for the stores to receive credit on their accounts.

==Contacts==
*Relationship Manager - TBA
*Sales Contact – Harry Cho, VP National Sales T:604.872.0303, TF: 877.872.0303, F: 844.364.9210 [mailto:harry.cho@chasepaymentech.com Harry Cho]
*Chase Helpdesk: T: 1-800.265.5158
*Toronto Customer Service: [mailto:Tor-CanadaCustomerService@chasepaymentech.ca Tor-CanadaCustomerService@chasepaymentech.ca ]

==Logging into Chase Orbital==
#Open your supported web browser
#Logo into '''[http://rol.paymentech.com/| http://rol.paymentech.com/]'''
#Enter '''User Name'''
#Enter '''Password''' and click ''''Secure Login''''

==Import Daily Transaction Details File==
#Move to '''File Download'''
#Click on '''File Download'''
#Click '''Transaction Details''' (be careful to select the correct date)
#Click '''Open'''
#Move the file to the '''bankedi2\Chase directory'''
#Click ''''Logout'''' to logout of Chase Paymentech

==Import Data to ASW==
#Enter ''''1'''' on the uniPHARM Extension screen (Master Menu) and press ''''enter''''
#Enter ''''1'''' (UWD Extension) and press ''''enter''''
#Enter ''''70'''' (Bank EDI) and press ''''enter''''
#Enter ''''FW'''' next to Chase Paymentech and press ''''enter''''
#Enter ''''IM'''' to import file and press ''''enter'''' '''(when file has been imported, the file name will disappear)'''
#Press ''''F12'''' to move back to previous panel
#Enter ''''FI'''' next to Chase Paymentech to view file imported if there is an error and press ''''enter'''' (''if imported file does not have an error, the file will be posted automatically)''

==Posting after Error==
1.Enter ''''DT'''' next to the file with the error and press ''''enter''''

2.Move to ''''Errors only?''' and enter ''''Y'''' (Yes) (''this shows only transaction with errors'') and press ''''enter''''
Correct only missing merchant number errors. If the error is not because of missing merchant numbers proceed to step ''''19.''''

3.To correct missing merchant number - press ''''F12'''' twice until you move back to Bank EDI Status panel.

4.Press ''''F7'''' ''(Merchant)''

5.Enter '''customer #''' to check if there are any merchant numbers listed for the customer ''(merchant numbers maybe inaccurate)'' and press ''''enter''''

6.If not, press ''''F6'''' to add new merchant #

7.In the maintain a merchant screen, enter:
*enter '''customer #'''
*enter '''card type''' ''(AX-AMEX,V-Visa,P-Debit Card,DS-Discover Card)''
*enter '''merchant #''' ''(V,M and P merchant numbers are identical)''
*For store credit cared only '''(enter only if the store is using a credit card to pay for statement)'''
*Press ''''enter''''

8.Repeat 6 & 7. for next card type

9.Press ''''F12'''' to move back to previous panel.

10.Enter ''''FI'''' (file imported to view errors again) and press ''''enter''''

11.Move to file - enter ''''DT'''' for details and press ''''enter''''

12.Move to '''Errors only?''' - enter ''''Y'''' (Yes) and there should be no missing merchant # errors. If there is an error, you might have to enter the transaction ''''DT'''' and press ''''enter'''' to accept the new merchant #

13.Press ''''enter''''

14.Press ''''F12'''' to move back to previous panel ''(the status of the file should now read '''Ready''')''

15.Enter ''''PO'''' to post file

16.Press ''''enter''''

17.Press ''''enter'''' to post this file into ASW. When file has been posted, the status will be '''Posted'''. (''Do not re-import a file into ASW)''

18.Press ''''F12'''' to move back to previous panel.

19. If the error is not because of the customer not missing the merchant number on file and because of a ''''00'''' transaction type. You have to go back and log on to ''''http://rol.paymentech.com/'''' and click on ''''Recon Solution'''', ''''Daily Report View'''' and ''''All Transactions''''

20. Make sure you have the correct date and click ''''Generate Report''''

21. Look at the ''''00'''' adjustment and make sure there are no dollar amounts and ''''Y'''' under the ''''Reject'''' column and log out

22. Go back to your download screen in Mocha and delete all the ''''00'''' adjustments. Depending on whether the adjustment was a credit or a debit, adjust the credit/debit count on the screen. Hit ''''enter'''' to save and ''''F12'''' to back out

23. The file should turn from red to green indicating that it is ready to be posted. Follow steps ''''15.-18.''''

24. All deletions should also be recorded on

==Update Import Batch Control Log==
#Goto {{unc|\\superserver.unipharm.local\Accounting\common\AR\Banking\Chase Paymentech\POS Import| Chase Import Batch File}}
#Enter '''Imported Date'''
#Enter '''Actual Date'''
#Enter '''Batch #'''
#Enter '''ASW Beginning Journal #'''
#Enter '''ASW Ending Journal #'''
#Enter '''Importer'''
#Enter any addition '''notes''' if require.
#Save '''file'''

[[Category:Workflows-Finance]]
[[Category:Bank]]
[[Category:Chase]]

Accounting Finance:Chase Paymentech-Import Daily Deposits to uniPHARM

2017-06-21T19:16:42Z

Christined: /* Posting after Error */

==Overview==
uniPHARM uses Chase Paymentech's as our credit card processor. Daily credit card deposits processed by the stores using one of uniPHARM POS terminals must be imported to uniPHARM in order for the stores to receive credit on their accounts.

==Contacts==
*Relationship Manager - TBA
*Sales Contact – Harry Cho, VP National Sales T:604.872.0303, TF: 877.872.0303, F: 844.364.9210 [mailto:harry.cho@chasepaymentech.com Harry Cho]
*Chase Helpdesk: T: 1-800.265.5158
*Toronto Customer Service: [mailto:Tor-CanadaCustomerService@chasepaymentech.ca Tor-CanadaCustomerService@chasepaymentech.ca ]

==Logging into Chase Orbital==
#Open your supported web browser
#Logo into '''[http://rol.paymentech.com/| http://rol.paymentech.com/]'''
#Enter '''User Name'''
#Enter '''Password''' and click ''''Secure Login''''

==Import Daily Transaction Details File==
#Move to '''File Download'''
#Click on '''File Download'''
#Click '''Transaction Details''' (be careful to select the correct date)
#Click '''Open'''
#Move the file to the '''bankedi2\Chase directory'''
#Click ''''Logout'''' to logout of Chase Paymentech

==Import Data to ASW==
#Enter ''''1'''' on the uniPHARM Extension screen (Master Menu) and press ''''enter''''
#Enter ''''1'''' (UWD Extension) and press ''''enter''''
#Enter ''''70'''' (Bank EDI) and press ''''enter''''
#Enter ''''FW'''' next to Chase Paymentech and press ''''enter''''
#Enter ''''IM'''' to import file and press ''''enter'''' '''(when file has been imported, the file name will disappear)'''
#Press ''''F12'''' to move back to previous panel
#Enter ''''FI'''' next to Chase Paymentech to view file imported if there is an error and press ''''enter'''' (''if imported file does not have an error, the file will be posted automatically)''

==Posting after Error==
1.Enter ''''DT'''' next to the file with the error and press ''''enter''''

2.Move to ''''Errors only?''' and enter ''''Y'''' (Yes) (''this shows only transaction with errors'') and press ''''enter''''
Correct only missing merchant number errors. If the error is not because of missing merchant numbers proceed to step ''''19.''''

3.To correct missing merchant number - press ''''F12'''' twice until you move back to Bank EDI Status panel.

4.Press ''''F7'''' ''(Merchant)''

5.Enter '''customer #''' to check if there are any merchant numbers listed for the customer ''(merchant numbers maybe inaccurate)'' and press ''''enter''''

6.If not, press ''''F6'''' to add new merchant #

7.In the maintain a merchant screen, enter:
*enter '''customer #'''
*enter '''card type''' ''(AX-AMEX,V-Visa,P-Debit Card,DS-Discover Card)''
*enter '''merchant #''' ''(V,M and P merchant numbers are identical)''
*For store credit cared only '''(enter only if the store is using a credit card to pay for statement)'''
*Press ''''enter''''

8.Repeat 6 & 7. for next card type

9.Press ''''F12'''' to move back to previous panel.

10.Enter ''''FI'''' (file imported to view errors again) and press ''''enter''''

11.Move to file - enter ''''DT'''' for details and press ''''enter''''

12.Move to '''Errors only?''' - enter ''''Y'''' (Yes) and there should be no missing merchant # errors. If there is an error, you might have to enter the transaction ''''DT'''' and press ''''enter'''' to accept the new merchant #

13.Press ''''enter''''

14.Press ''''F12'''' to move back to previous panel ''(the status of the file should now read '''Ready''')''

15.Enter ''''PO'''' to post file

16.Press ''''enter''''

17.Press ''''enter'''' to post this file into ASW. When file has been posted, the status will be '''Posted'''. (''Do not re-import a file into ASW)''

18.Press ''''F12'''' to move back to previous panel.

19. If the error is not because of the customer not missing the merchant number on file and because of a ''''00'''' transaction type. You have to go back and log on to ''''http://rol.paymentech.com/'''' and click on ''''Recon Solution'''', ''''Daily Report View'''' and ''''All Transactions''''

20. Make sure you have the correct date and click ''''Generate Report''''

21. Look at the ''''00'''' adjustment and make sure there are no dollar amounts and ''''Y'''' under the ''''Reject'''' column and log out

22. Go back to your download screen in Mocha and delete all the ''''00'''' adjustments. Depending on whether the adjustment was a credit or a debit, adjust the credit/debit count on the screen. Hit ''''enter'''' to save and ''''F12'''' to back out

23. The file should turn from red to green indicating that it is ready to be posted. Follow steps ''''15.-18.''''

==Update Import Batch Control Log==
#Goto {{unc|\\superserver.unipharm.local\Accounting\common\AR\Banking\Chase Paymentech\POS Import| Chase Import Batch File}}
#Enter '''Imported Date'''
#Enter '''Actual Date'''
#Enter '''Batch #'''
#Enter '''ASW Beginning Journal #'''
#Enter '''ASW Ending Journal #'''
#Enter '''Importer'''
#Enter any addition '''notes''' if require.
#Save '''file'''

[[Category:Workflows-Finance]]
[[Category:Bank]]
[[Category:Chase]]

Accounting Finance:Chase Paymentech-Import Daily Deposits to uniPHARM

2017-06-21T19:05:27Z

Christined: /* Posting after Error */

==Overview==
uniPHARM uses Chase Paymentech's as our credit card processor. Daily credit card deposits processed by the stores using one of uniPHARM POS terminals must be imported to uniPHARM in order for the stores to receive credit on their accounts.

==Contacts==
*Relationship Manager - TBA
*Sales Contact – Harry Cho, VP National Sales T:604.872.0303, TF: 877.872.0303, F: 844.364.9210 [mailto:harry.cho@chasepaymentech.com Harry Cho]
*Chase Helpdesk: T: 1-800.265.5158
*Toronto Customer Service: [mailto:Tor-CanadaCustomerService@chasepaymentech.ca Tor-CanadaCustomerService@chasepaymentech.ca ]

==Logging into Chase Orbital==
#Open your supported web browser
#Logo into '''[http://rol.paymentech.com/| http://rol.paymentech.com/]'''
#Enter '''User Name'''
#Enter '''Password''' and click ''''Secure Login''''

==Import Daily Transaction Details File==
#Move to '''File Download'''
#Click on '''File Download'''
#Click '''Transaction Details''' (be careful to select the correct date)
#Click '''Open'''
#Move the file to the '''bankedi2\Chase directory'''
#Click ''''Logout'''' to logout of Chase Paymentech

==Import Data to ASW==
#Enter ''''1'''' on the uniPHARM Extension screen (Master Menu) and press ''''enter''''
#Enter ''''1'''' (UWD Extension) and press ''''enter''''
#Enter ''''70'''' (Bank EDI) and press ''''enter''''
#Enter ''''FW'''' next to Chase Paymentech and press ''''enter''''
#Enter ''''IM'''' to import file and press ''''enter'''' '''(when file has been imported, the file name will disappear)'''
#Press ''''F12'''' to move back to previous panel
#Enter ''''FI'''' next to Chase Paymentech to view file imported if there is an error and press ''''enter'''' (''if imported file does not have an error, the file will be posted automatically)''

==Posting after Error==
1.Enter ''''DT'''' next to the file with the error and press ''''enter''''

2.Move to ''''Errors only?''' and enter ''''Y'''' (Yes) (''this shows only transaction with errors'') and press ''''enter''''
Correct only missing merchant number errors. If the error is not because of missing merchant numbers proceed to step ''''19.''''

3.To correct missing merchant number - press ''''F12'''' twice until you move back to Bank EDI Status panel.

4.Press ''''F7'''' ''(Merchant)''

5.Enter '''customer #''' to check if there are any merchant numbers listed for the customer ''(merchant numbers maybe inaccurate)'' and press ''''enter''''

6.If not, press ''''F6'''' to add new merchant #

7.In the maintain a merchant screen, enter:
*enter '''customer #'''
*enter '''card type''' ''(AX-AMEX,V-Visa,P-Debit Card,DS-Discover Card)''
*enter '''merchant #''' ''(V,M and P merchant numbers are identical)''
*For store credit cared only '''(enter only if the store is using a credit card to pay for statement)'''
*Press ''''enter''''

8.Repeat 6 & 7. for next card type

9.Press ''''F12'''' to move back to previous panel.

10.Enter ''''FI'''' (file imported to view errors again) and press ''''enter''''

11.Move to file - enter ''''DT'''' for details and press ''''enter''''

12.Move to '''Errors only?''' - enter ''''Y'''' (Yes) and there should be no missing merchant # errors. If there is an error, you might have to enter the transaction ''''DT'''' and press ''''enter'''' to accept the new merchant #

13.Press ''''enter''''

14.Press ''''F12'''' to move back to previous panel ''(the status of the file should now read '''Ready''')''

15.Enter ''''PO'''' to post file

16.Press ''''enter''''

17.Press ''''enter'''' to post this file into ASW. When file has been posted, the status will be '''Posted'''. (''Do not re-import a file into ASW)''

18.Press ''''F12'''' to move back to previous panel.

19. If the error is not because of the customer not missing the merchant number on file and because of a ''''00'''' transaction type. You have to go to Chase Paymentech website (where you normally go to download the POS)

==Update Import Batch Control Log==
#Goto {{unc|\\superserver.unipharm.local\Accounting\common\AR\Banking\Chase Paymentech\POS Import| Chase Import Batch File}}
#Enter '''Imported Date'''
#Enter '''Actual Date'''
#Enter '''Batch #'''
#Enter '''ASW Beginning Journal #'''
#Enter '''ASW Ending Journal #'''
#Enter '''Importer'''
#Enter any addition '''notes''' if require.
#Save '''file'''

[[Category:Workflows-Finance]]
[[Category:Bank]]
[[Category:Chase]]

Accounting Finance:Debit Notes-Creating and Entering Debit Notes

2016-08-26T23:26:32Z

Christined:

==Overview==
Debit notes are created when there is a price or quantity variance during the invoice matching process. Variances under $50 are generally not debited back unless an exception is made by the buyer.

==Creating the Debit Note==
*Click ''''Purchase'''' on the ASW home screen
*Click ''''Work with purchase orders''''
*Click ''''Add''''
*Enter the ''''Supplier number'''',''''Order type'''' (QV - quantity variance or PV - price variance) and ''''Warehouse'''' = '''MAI''' and press enter

[[File:PO1.jpg|500px]]

[[File:PO2.jpg|500px]]

[[File:PO3.jpg|500px]]

[[File:PO4.jpg|500px]]

*Enter the item number (you may also use the {{unc|\\superserver\FormsGeneral\Fictitious Item Listing\Fictitious Items Listing-060216 (Current).xlsx|Fictitious Item Listing}})
*Enter Quantity
*Enter Unit and Price
*Enter FOC (free of charge) if wrong item shipped was not charged on invoice but item will be returned to supplier change flag to 'Y' and ''''Backlog'''' should be ''''N'''' (optional)
*Enter GST/Freight or any other applicable charges
*Press ''''enter'''' and ''''F12''''

[[File:PO5.jpg|500px]]

[[File:PO6.jpg|500px]]

*Click the ''''Header'''' tab
*Type the original invoice number on the ''''Reference'''' field and the original PO# on the ''''Ord ref''''
*Type the return authorization number if you are returning/destroying something on the ''''Shipment mrk''''
*Press ''''F1'''' to put a header text on your debit note, press enter twice when done to save all changes and 'F12' twice to bring you to the ''''Work with purchase orders - Header View''''

[[File:PO8.jpg|500px]]

[[File:PO7.jpg|500px]]

[[File:PO9.jpg|500px]]

*Highlight the order and click ''''Print''''
*Change the ''''Purchase orders printer queue'''' to ''''LP05'''' and press enter
*Press ''''F12'''' to go back to ''''Work with purchase orders - Header View''''
*Retrieve your debit note from the printer and check to see the contents and format is correct before you send it to the vendor.

==Sending the Debit Note ==

[[File:PO2.jpg|500px]]

#Highlight the order and click ''''Print''''
#Change the ''''Purchase orders printer queue'''' to ''''PRT01'''' and press enter
#Pick the email/fax number where you want to send it to from the listing. If it is not on the list you can add them on the list (put a link to the adding contacts to CNS here!)
#Enter ''''TO'''' and ''''CC'''' beside the email or fax debit note to selected contact, press ''''F7'''' to save
#Press ''''F10'''' to send
#Cover page for the debit note will show up on the screen and you can change the ''''Subject Line'''' and ''''Message Text''''
#Press ''''enter'''' and ''''F10'''' to send the document
#Go to the ''''PO distribution history'''' screen and enter the document number to make sure copy is retained

[[File:PO10.jpg|500px]]

[[File:PO11.jpg|500px]]

''''Note: Warning appears "If any lines have been received, do NOT continue. ''''Y''''print again. ''''N''''=print only – press ''''Y'''' to reprint again.''''
''''Do not re-send partially received debit notes or purchase orders or the system will over-ride the existing debit note/purchase order in the PO Distribution extension library.''''

===PO Distribution History===
#In the UWD extensions, type ''''12'''' for ''''Doc Distribution'''', press enter
#Type ''''1'''' for ''''Document Distribution History'''', press enter
#Key the Debit note number under Document ID, press enter

[[File:PO12.jpg|500px]]

Note: If the destination column is blank it means it was not emailed/fax. Check the link and try again. On this screen you may also resend documents by typing ''''RS'''' beside the contact name and pressing enter.

==Confirming the Debit Note==

In order to enter the debit note into the ''''A/P invoice/credit entry screen'''', the debit needs to be confirmed (status 30) and closed (status 60). To confirm, you have to be on the ''''Work with purchase orders - Header view''''.

#Click ''''Rec note'''', press enter
#Make sure the ''''Printer queue'''' is ''''PRT01'''' (no need to print out the page), press enter
#Click ''''F12'''' twice to go to the main menu
#Beside ''''Warehouse'''', click ''''Reception''''
#Click ''''Confirm purchase order reception notes''''
#Under Enquiries (lower left portion on your screen) click ''''Purchase Orders''''
#Type the debit note number under ''''Doc nbr'''' and press enter. You will notice your debit is now in status 30.
# Double-click the document then double-click the line item. You will see the reception note number (remember that number)
#Press ''''F12'''' 3 times until you go back to the ''''Reception note confirmation screen''''
#Type the reception number in the ''''Reception note'''' box, press enter
#Select '''Blank;sugg.qty''''
#If debit note has an item which is FOC (free of charge) you must change quantity to 'zero'
#Press ''''enter''''

[[File:Picture12a.jpg|500px]]

[[File:PO13a.jpg|500px]]

[[File:PO14.jpg|500px]]

''''Note: You can use the Purchase order enquiry screen to check your debit is now in status 60.''''

==Entering the Debit into A/P==

[[Category:Workflows-Finance]]
[[Category:Accounts Payable]]

Accounting Finance:Debit Notes-Creating and Entering Debit Notes

2016-08-26T23:20:45Z

Christined: /* Sending the Debit Note */

==Overview==
Debit notes are created when there is a price or quantity variance during the invoice matching process. Variances under $50 are generally not debited back unless an exception is made by the buyer.

==Creating the Debit Note==
*Click ''''Purchase'''' on the ASW home screen
*Click ''''Work with purchase orders''''
*Click ''''Add''''
*Enter the ''''Supplier number'''',''''Order type'''' (QV - quantity variance or PV - price variance) and ''''Warehouse'''' = '''MAI''' and press enter

[[File:PO1.jpg|500px]]

[[File:PO2.jpg|500px]]

[[File:PO3.jpg|500px]]

[[File:PO4.jpg|500px]]

*Enter the item number (you may also use the {{unc|\\superserver\FormsGeneral\Fictitious Item Listing\Fictitious Items Listing-060216 (Current).xlsx|Fictitious Item Listing}})
*Enter Quantity
*Enter Unit and Price
*Enter FOC (free of charge) if wrong item shipped was not charged on invoice but item will be returned to supplier change flag to 'Y' and ''''Backlog'''' should be ''''N'''' (optional)
*Enter GST/Freight or any other applicable charges
*Press ''''enter'''' and ''''F12''''

[[File:PO5.jpg|500px]]

[[File:PO6.jpg|500px]]

*Click the ''''Header'''' tab
*Type the original invoice number on the ''''Reference'''' field and the original PO# on the ''''Ord ref''''
*Type the return authorization number if you are returning/destroying something on the ''''Shipment mrk''''
*Press ''''F1'''' to put a header text on your debit note, press enter twice when done to save all changes and 'F12' twice to bring you to the ''''Work with purchase orders - Header View''''

[[File:PO8.jpg|500px]]

[[File:PO7.jpg|500px]]

[[File:PO9.jpg|500px]]

*Highlight the order and click ''''Print''''
*Change the ''''Purchase orders printer queue'''' to ''''LP05'''' and press enter
*Press ''''F12'''' to go back to ''''Work with purchase orders - Header View''''
*Retrieve your debit note from the printer and check to see the contents and format is correct before you send it to the vendor.

==Sending the Debit Note ==

[[File:PO2.jpg|500px]]

#Highlight the order and click ''''Print''''
#Change the ''''Purchase orders printer queue'''' to ''''PRT01'''' and press enter
#Pick the email/fax number where you want to send it to from the listing. If it is not on the list you can add them on the list (put a link to the adding contacts to CNS here!)
#Enter ''''TO'''' and ''''CC'''' beside the email or fax debit note to selected contact, press ''''F7'''' to save
#Press ''''F10'''' to send
#Cover page for the debit note will show up on the screen and you can change the ''''Subject Line'''' and ''''Message Text''''
#Press ''''enter'''' and ''''F10'''' to send the document
#Go to the ''''PO distribution history'''' screen and enter the document number to make sure copy is retained

[[File:PO10.jpg|500px]]

[[File:PO11.jpg|500px]]

''''Note: Warning appears "If any lines have been received, do NOT continue. ''''Y''''print again. ''''N''''=print only – press ''''Y'''' to reprint again.''''
''''Do not re-send partially received debit notes or purchase orders or the system will over-ride the existing debit note/purchase order in the PO Distribution extension library.''''

===PO Distribution History===
#In the UWD extensions, type ''''12'''' for ''''Doc Distribution'''', press enter
#Type ''''1'''' for ''''Document Distribution History'''', press enter
#Key the Debit note number under Document ID, press enter

[[File:PO12.jpg|500px]]

Note: If the destination column is blank it means it was not emailed/fax. Check the link and try again. On this screen you may also resend documents by typing ''''RS'''' beside the contact name and pressing enter.

==Confirming the Debit Note==

In order to enter the debit note into the ''''A/P invoice/credit entry screen'''', the debit needs to be confirmed (status 30) and closed (status 60). To confirm, you have to be on the ''''Work with purchase orders - Header view''''.

#Click ''''Rec note'''', press enter
#Make sure the ''''Printer queue'''' is ''''PRT01'''' (no need to print out the page), press enter
#Click ''''F12'''' twice to go to the main menu
#Beside ''''Warehouse'''', click ''''Reception''''
#Click ''''Confirm purchase order reception notes''''
#Under Enquiries (lower left portion on your screen) click ''''Purchase Orders''''
#Type the debit note number under ''''Doc nbr'''' and press enter. You will notice your debit is now in status 30.
# Double-click the document then double-click the line item. You will see the reception note number (remember that number)
#Press ''''F12'''' 3 times until you go back to the ''''Reception note confirmation screen''''
#Type the reception number in the ''''Reception note'''' box, press enter
#Select '''Blank;sugg.qty''''
#If debit note has an item which is FOC (free of charge) you must change quantity to 'zero'
#Press ''''enter''''

[[File:Picture12a.jpg|500px]]

[[File:PO13a.jpg|500px]]

[[File:PO14.jpg|500px]]

''''Note: You can use the Purchase order enquiry screen to check your debit is now in status 60.''''

==Entering the debit into A/P==

[[Category:Workflows-Finance]]
[[Category:Accounts Payable]]

Accounting Finance:Debit Notes-Creating and Entering Debit Notes

2016-08-26T23:20:01Z

Christined:

==Overview==
Debit notes are created when there is a price or quantity variance during the invoice matching process. Variances under $50 are generally not debited back unless an exception is made by the buyer.

==Creating the Debit Note==
*Click ''''Purchase'''' on the ASW home screen
*Click ''''Work with purchase orders''''
*Click ''''Add''''
*Enter the ''''Supplier number'''',''''Order type'''' (QV - quantity variance or PV - price variance) and ''''Warehouse'''' = '''MAI''' and press enter

[[File:PO1.jpg|500px]]

[[File:PO2.jpg|500px]]

[[File:PO3.jpg|500px]]

[[File:PO4.jpg|500px]]

*Enter the item number (you may also use the {{unc|\\superserver\FormsGeneral\Fictitious Item Listing\Fictitious Items Listing-060216 (Current).xlsx|Fictitious Item Listing}})
*Enter Quantity
*Enter Unit and Price
*Enter FOC (free of charge) if wrong item shipped was not charged on invoice but item will be returned to supplier change flag to 'Y' and ''''Backlog'''' should be ''''N'''' (optional)
*Enter GST/Freight or any other applicable charges
*Press ''''enter'''' and ''''F12''''

[[File:PO5.jpg|500px]]

[[File:PO6.jpg|500px]]

*Click the ''''Header'''' tab
*Type the original invoice number on the ''''Reference'''' field and the original PO# on the ''''Ord ref''''
*Type the return authorization number if you are returning/destroying something on the ''''Shipment mrk''''
*Press ''''F1'''' to put a header text on your debit note, press enter twice when done to save all changes and 'F12' twice to bring you to the ''''Work with purchase orders - Header View''''

[[File:PO8.jpg|500px]]

[[File:PO7.jpg|500px]]

[[File:PO9.jpg|500px]]

*Highlight the order and click ''''Print''''
*Change the ''''Purchase orders printer queue'''' to ''''LP05'''' and press enter
*Press ''''F12'''' to go back to ''''Work with purchase orders - Header View''''
*Retrieve your debit note from the printer and check to see the contents and format is correct before you send it to the vendor.

==Sending the Debit Note ==

[[File:PO2.jpg|500px]]

#Highlight the order and click ''''Print''''
#Change the ''''Purchase orders printer queue'''' to ''''PRT01'''' and press enter
#Pick the email/fax number where you want to send it to from the listing. If it is not on the list you can add them on the list (put a link to the adding contacts to CNS here!)
#Enter ''''TO'''' and ''''CC'''' beside the email or fax debit note to selected contact, press ''''F7'''' to save
#Press ''''F10'''' to send
#Cover page for the debit note will show up on the screen and you can change the ''''Subject Line'''' and ''''Message Text''''
#Press ''''enter'''' and ''''F10'''' to send the document
#Go to the ''''PO distribution history'''' screen and enter the document number to make sure copy is retained

[[File:PO10.jpg|500px]]

[[File:PO11.jpg|500px]]

''''Note: Warning appears "If any lines have been received, do NOT continue. ''''Y''''print again. ''''N''''=print only – press ''''Y'''' to reprint again.''''
''''Do not re-send partially received debit notes or purchase orders or the system will over-ride the existing debit note/purchase order in the PO Distribution extension library.''''

===PO Distribution History==+
#In the UWD extensions, type ''''12'''' for ''''Doc Distribution'''', press enter
#Type ''''1'''' for ''''Document Distribution History'''', press enter
#Key the Debit note number under Document ID, press enter

[[File:PO12.jpg|500px]]

Note: If the destination column is blank it means it was not emailed/fax. Check the link and try again. On this screen you may also resend documents by typing ''''RS'''' beside the contact name and pressing enter.

==Confirming the Debit Note==

In order to enter the debit note into the ''''A/P invoice/credit entry screen'''', the debit needs to be confirmed (status 30) and closed (status 60). To confirm, you have to be on the ''''Work with purchase orders - Header view''''.

#Click ''''Rec note'''', press enter
#Make sure the ''''Printer queue'''' is ''''PRT01'''' (no need to print out the page), press enter
#Click ''''F12'''' twice to go to the main menu
#Beside ''''Warehouse'''', click ''''Reception''''
#Click ''''Confirm purchase order reception notes''''
#Under Enquiries (lower left portion on your screen) click ''''Purchase Orders''''
#Type the debit note number under ''''Doc nbr'''' and press enter. You will notice your debit is now in status 30.
# Double-click the document then double-click the line item. You will see the reception note number (remember that number)
#Press ''''F12'''' 3 times until you go back to the ''''Reception note confirmation screen''''
#Type the reception number in the ''''Reception note'''' box, press enter
#Select '''Blank;sugg.qty''''
#If debit note has an item which is FOC (free of charge) you must change quantity to 'zero'
#Press ''''enter''''

[[File:Picture12a.jpg|500px]]

[[File:PO13a.jpg|500px]]

[[File:PO14.jpg|500px]]

''''Note: You can use the Purchase order enquiry screen to check your debit is now in status 60.''''

==Entering the debit into A/P==

[[Category:Workflows-Finance]]
[[Category:Accounts Payable]]

Accounting Finance:Debit Notes-Creating and Entering Debit Notes

2016-08-26T23:18:16Z

Christined: /* Confirming the Debit Note */

==Overview==
Debit notes are created when there is a price or quantity variance during the invoice matching process. Variances under $50 are generally not debited back unless an exception is made by the buyer.

===Creating the Debit Note===
*Click ''''Purchase'''' on the ASW home screen
*Click ''''Work with purchase orders''''
*Click ''''Add''''
*Enter the ''''Supplier number'''',''''Order type'''' (QV - quantity variance or PV - price variance) and ''''Warehouse'''' = '''MAI''' and press enter

[[File:PO1.jpg|500px]]

[[File:PO2.jpg|500px]]

[[File:PO3.jpg|500px]]

[[File:PO4.jpg|500px]]

*Enter the item number (you may also use the {{unc|\\superserver\FormsGeneral\Fictitious Item Listing\Fictitious Items Listing-060216 (Current).xlsx|Fictitious Item Listing}})
*Enter Quantity
*Enter Unit and Price
*Enter FOC (free of charge) if wrong item shipped was not charged on invoice but item will be returned to supplier change flag to 'Y' and ''''Backlog'''' should be ''''N'''' (optional)
*Enter GST/Freight or any other applicable charges
*Press ''''enter'''' and ''''F12''''

[[File:PO5.jpg|500px]]

[[File:PO6.jpg|500px]]

*Click the ''''Header'''' tab
*Type the original invoice number on the ''''Reference'''' field and the original PO# on the ''''Ord ref''''
*Type the return authorization number if you are returning/destroying something on the ''''Shipment mrk''''
*Press ''''F1'''' to put a header text on your debit note, press enter twice when done to save all changes and 'F12' twice to bring you to the ''''Work with purchase orders - Header View''''

[[File:PO8.jpg|500px]]

[[File:PO7.jpg|500px]]

[[File:PO9.jpg|500px]]

*Highlight the order and click ''''Print''''
*Change the ''''Purchase orders printer queue'''' to ''''LP05'''' and press enter
*Press ''''F12'''' to go back to ''''Work with purchase orders - Header View''''
*Retrieve your debit note from the printer and check to see the contents and format is correct before you send it to the vendor.

===Sending the Debit Note ===

[[File:PO2.jpg|500px]]

#Highlight the order and click ''''Print''''
#Change the ''''Purchase orders printer queue'''' to ''''PRT01'''' and press enter
#Pick the email/fax number where you want to send it to from the listing. If it is not on the list you can add them on the list (put a link to the adding contacts to CNS here!)
#Enter ''''TO'''' and ''''CC'''' beside the email or fax debit note to selected contact, press ''''F7'''' to save
#Press ''''F10'''' to send
#Cover page for the debit note will show up on the screen and you can change the ''''Subject Line'''' and ''''Message Text''''
#Press ''''enter'''' and ''''F10'''' to send the document
#Go to the ''''PO distribution history'''' screen and enter the document number to make sure copy is retained

[[File:PO10.jpg|500px]]

[[File:PO11.jpg|500px]]

''''Note: Warning appears "If any lines have been received, do NOT continue. ''''Y''''print again. ''''N''''=print only – press ''''Y'''' to reprint again.''''
''''Do not re-send partially received debit notes or purchase orders or the system will over-ride the existing debit note/purchase order in the PO Distribution extension library.''''

===PO Distribution History===
#In the UWD extensions, type ''''12'''' for ''''Doc Distribution'''', press enter
#Type ''''1'''' for ''''Document Distribution History'''', press enter
#Key the Debit note number under Document ID, press enter

[[File:PO12.jpg|500px]]

Note: If the destination column is blank it means it was not emailed/fax. Check the link and try again. On this screen you may also resend documents by typing ''''RS'''' beside the contact name and pressing enter.

===Confirming the Debit Note===

In order to enter the debit note into the ''''A/P invoice/credit entry screen'''', the debit needs to be confirmed (status 30) and closed (status 60). To confirm, you have to be on the ''''Work with purchase orders - Header view''''.

#Click ''''Rec note'''', press enter
#Make sure the ''''Printer queue'''' is ''''PRT01'''' (no need to print out the page), press enter
#Click ''''F12'''' twice to go to the main menu
#Beside ''''Warehouse'''', click ''''Reception''''
#Click ''''Confirm purchase order reception notes''''
#Under Enquiries (lower left portion on your screen) click ''''Purchase Orders''''
#Type the debit note number under ''''Doc nbr'''' and press enter. You will notice your debit is now in status 30.
# Double-click the document then double-click the line item. You will see the reception note number (remember that number)
#Press ''''F12'''' 3 times until you go back to the ''''Reception note confirmation screen''''
#Type the reception number in the ''''Reception note'''' box, press enter
#Select '''Blank;sugg.qty''''
#If debit note has an item which is FOC (free of charge) you must change quantity to 'zero'
#Press ''''enter''''

[[File:Picture12a.jpg|500px]]

[[File:PO13a.jpg|500px]]

[[File:PO14.jpg|500px]]

''''Note: You can use the Purchase order enquiry screen to check your debit is now in status 60.''''

===Entering the debit into A/P===

[[Category:Workflows-Finance]]
[[Category:Accounts Payable]]

File:PO14.jpg

2016-08-26T23:11:39Z

Christined:

Accounting Finance:Debit Notes-Creating and Entering Debit Notes

2016-08-26T23:11:17Z

Christined: /* Confirming the Debit Note */

==Overview==
Debit notes are created when there is a price or quantity variance during the invoice matching process. Variances under $50 are generally not debited back unless an exception is made by the buyer.

===Creating the Debit Note===
*Click ''''Purchase'''' on the ASW home screen
*Click ''''Work with purchase orders''''
*Click ''''Add''''
*Enter the ''''Supplier number'''',''''Order type'''' (QV - quantity variance or PV - price variance) and ''''Warehouse'''' = '''MAI''' and press enter

[[File:PO1.jpg|500px]]

[[File:PO2.jpg|500px]]

[[File:PO3.jpg|500px]]

[[File:PO4.jpg|500px]]

*Enter the item number (you may also use the {{unc|\\superserver\FormsGeneral\Fictitious Item Listing\Fictitious Items Listing-060216 (Current).xlsx|Fictitious Item Listing}})
*Enter Quantity
*Enter Unit and Price
*Enter FOC (free of charge) if wrong item shipped was not charged on invoice but item will be returned to supplier change flag to 'Y' and ''''Backlog'''' should be ''''N'''' (optional)
*Enter GST/Freight or any other applicable charges
*Press ''''enter'''' and ''''F12''''

[[File:PO5.jpg|500px]]

[[File:PO6.jpg|500px]]

*Click the ''''Header'''' tab
*Type the original invoice number on the ''''Reference'''' field and the original PO# on the ''''Ord ref''''
*Type the return authorization number if you are returning/destroying something on the ''''Shipment mrk''''
*Press ''''F1'''' to put a header text on your debit note, press enter twice when done to save all changes and 'F12' twice to bring you to the ''''Work with purchase orders - Header View''''

[[File:PO8.jpg|500px]]

[[File:PO7.jpg|500px]]

[[File:PO9.jpg|500px]]

*Highlight the order and click ''''Print''''
*Change the ''''Purchase orders printer queue'''' to ''''LP05'''' and press enter
*Press ''''F12'''' to go back to ''''Work with purchase orders - Header View''''
*Retrieve your debit note from the printer and check to see the contents and format is correct before you send it to the vendor.

===Sending the Debit Note ===

[[File:PO2.jpg|500px]]

#Highlight the order and click ''''Print''''
#Change the ''''Purchase orders printer queue'''' to ''''PRT01'''' and press enter
#Pick the email/fax number where you want to send it to from the listing. If it is not on the list you can add them on the list (put a link to the adding contacts to CNS here!)
#Enter ''''TO'''' and ''''CC'''' beside the email or fax debit note to selected contact, press ''''F7'''' to save
#Press ''''F10'''' to send
#Cover page for the debit note will show up on the screen and you can change the ''''Subject Line'''' and ''''Message Text''''
#Press ''''enter'''' and ''''F10'''' to send the document
#Go to the ''''PO distribution history'''' screen and enter the document number to make sure copy is retained

[[File:PO10.jpg|500px]]

[[File:PO11.jpg|500px]]

''''Note: Warning appears "If any lines have been received, do NOT continue. ''''Y''''print again. ''''N''''=print only – press ''''Y'''' to reprint again.''''
''''Do not re-send partially received debit notes or purchase orders or the system will over-ride the existing debit note/purchase order in the PO Distribution extension library.''''

===PO Distribution History===
#In the UWD extensions, type ''''12'''' for ''''Doc Distribution'''', press enter
#Type ''''1'''' for ''''Document Distribution History'''', press enter
#Key the Debit note number under Document ID, press enter

[[File:PO12.jpg|500px]]

Note: If the destination column is blank it means it was not emailed/fax. Check the link and try again. On this screen you may also resend documents by typing ''''RS'''' beside the contact name and pressing enter.

===Confirming the Debit Note===

In order to enter the debit note into the ''''A/P invoice/credit entry screen'''', the debit needs to be confirmed (status 30) and closed (status 60). To confirm, you have to be on the ''''Work with purchase orders - Header view''''.

#Click ''''Rec note'''', press enter
#Make sure the ''''Printer queue'''' is ''''PRT01'''' (no need to print out the page), press enter
#Click ''''F12'''' twice to go to the main menu
#Beside ''''Warehouse'''', click ''''Reception''''
#Click ''''Confirm purchase order reception notes''''
#Under Enquiries (lower left portion on your screen) click ''''Purchase Orders''''
#Type the debit note number under ''''Doc nbr'''' and press enter
# Double-click the document and double-click the line item. You will see the reception note number (remember that number)
#Press ''''F12'''' 3 times until you go back to the ''''Reception note confirmation screen''''
#Type the reception number in the ''''Reception note'''' box, press enter
#Select '''Blank;sugg.qty''''
#If debit note has an item which is FOC (free of charge) you must change quantity to 'zero'
#Press ''''enter''''

[[File:Picture12a.jpg|500px]]

[[File:PO13a.jpg|500px]]

[[File:PO14.jpg|500px]]

''''Note: You can use the Purchase order enquiry screen to check your debit is now in status 60.''''

[[Category:Workflows-Finance]]
[[Category:Accounts Payable]]

File:PO13a.jpg

2016-08-26T23:02:05Z

Christined:

Accounting Finance:Debit Notes-Creating and Entering Debit Notes

2016-08-26T23:01:13Z

Christined: /* Confirming the Debit Note */

==Overview==
Debit notes are created when there is a price or quantity variance during the invoice matching process. Variances under $50 are generally not debited back unless an exception is made by the buyer.

===Creating the Debit Note===
*Click ''''Purchase'''' on the ASW home screen
*Click ''''Work with purchase orders''''
*Click ''''Add''''
*Enter the ''''Supplier number'''',''''Order type'''' (QV - quantity variance or PV - price variance) and ''''Warehouse'''' = '''MAI''' and press enter

[[File:PO1.jpg|500px]]

[[File:PO2.jpg|500px]]

[[File:PO3.jpg|500px]]

[[File:PO4.jpg|500px]]

*Enter the item number (you may also use the {{unc|\\superserver\FormsGeneral\Fictitious Item Listing\Fictitious Items Listing-060216 (Current).xlsx|Fictitious Item Listing}})
*Enter Quantity
*Enter Unit and Price
*Enter FOC (free of charge) if wrong item shipped was not charged on invoice but item will be returned to supplier change flag to 'Y' and ''''Backlog'''' should be ''''N'''' (optional)
*Enter GST/Freight or any other applicable charges
*Press ''''enter'''' and ''''F12''''

[[File:PO5.jpg|500px]]

[[File:PO6.jpg|500px]]

*Click the ''''Header'''' tab
*Type the original invoice number on the ''''Reference'''' field and the original PO# on the ''''Ord ref''''
*Type the return authorization number if you are returning/destroying something on the ''''Shipment mrk''''
*Press ''''F1'''' to put a header text on your debit note, press enter twice when done to save all changes and 'F12' twice to bring you to the ''''Work with purchase orders - Header View''''

[[File:PO8.jpg|500px]]

[[File:PO7.jpg|500px]]

[[File:PO9.jpg|500px]]

*Highlight the order and click ''''Print''''
*Change the ''''Purchase orders printer queue'''' to ''''LP05'''' and press enter
*Press ''''F12'''' to go back to ''''Work with purchase orders - Header View''''
*Retrieve your debit note from the printer and check to see the contents and format is correct before you send it to the vendor.

===Sending the Debit Note ===

[[File:PO2.jpg|500px]]

#Highlight the order and click ''''Print''''
#Change the ''''Purchase orders printer queue'''' to ''''PRT01'''' and press enter
#Pick the email/fax number where you want to send it to from the listing. If it is not on the list you can add them on the list (put a link to the adding contacts to CNS here!)
#Enter ''''TO'''' and ''''CC'''' beside the email or fax debit note to selected contact, press ''''F7'''' to save
#Press ''''F10'''' to send
#Cover page for the debit note will show up on the screen and you can change the ''''Subject Line'''' and ''''Message Text''''
#Press ''''enter'''' and ''''F10'''' to send the document
#Go to the ''''PO distribution history'''' screen and enter the document number to make sure copy is retained

[[File:PO10.jpg|500px]]

[[File:PO11.jpg|500px]]

''''Note: Warning appears "If any lines have been received, do NOT continue. ''''Y''''print again. ''''N''''=print only – press ''''Y'''' to reprint again.''''
''''Do not re-send partially received debit notes or purchase orders or the system will over-ride the existing debit note/purchase order in the PO Distribution extension library.''''

===PO Distribution History===
#In the UWD extensions, type ''''12'''' for ''''Doc Distribution'''', press enter
#Type ''''1'''' for ''''Document Distribution History'''', press enter
#Key the Debit note number under Document ID, press enter

[[File:PO12.jpg|500px]]

Note: If the destination column is blank it means it was not emailed/fax. Check the link and try again. On this screen you may also resend documents by typing ''''RS'''' beside the contact name and pressing enter.

===Confirming the Debit Note===

In order to enter the debit note into the A/P invoice/credit entry screen the debit needs to be confirmed (status 30) and closed (status 60). To confirm, you have to be on the ''''Work with purchase orders - Header view''''.

#Click ''''Rec note'''', press enter
#Make sure the ''''Printer queue'''' is ''''PRT01'''' (no need to print out the page), press enter
#Click ''''F12'''' twice to go to the main menu
#Beside ''''Warehouse'''', click ''''Reception''''
#Click ''''Confirm purchase order reception notes''''
#Under Enquiries (lower left portion on your screen) click ''''Purchase Orders''''
#Type the debit note number under ''''Doc nbr'''' and press enter
# Double-click the document and double-click the line item. You will see the reception note number (remember that number)
#Press ''''F12'''' 3 times until you go back to the ''''Reception note confirmation screen''''
#Type the reception number in the ''''Reception note'''' box, press enter
[[File:Picture12a.jpg|500px]]

[[File:PO13a.jpg|500px]]

[[Category:Workflows-Finance]]
[[Category:Accounts Payable]]

Accounting Finance:Debit Notes-Creating and Entering Debit Notes

2016-08-26T22:49:32Z

Christined: /* Confirming the Debit Note */

==Overview==
Debit notes are created when there is a price or quantity variance during the invoice matching process. Variances under $50 are generally not debited back unless an exception is made by the buyer.

===Creating the Debit Note===
*Click ''''Purchase'''' on the ASW home screen
*Click ''''Work with purchase orders''''
*Click ''''Add''''
*Enter the ''''Supplier number'''',''''Order type'''' (QV - quantity variance or PV - price variance) and ''''Warehouse'''' = '''MAI''' and press enter

[[File:PO1.jpg|500px]]

[[File:PO2.jpg|500px]]

[[File:PO3.jpg|500px]]

[[File:PO4.jpg|500px]]

*Enter the item number (you may also use the {{unc|\\superserver\FormsGeneral\Fictitious Item Listing\Fictitious Items Listing-060216 (Current).xlsx|Fictitious Item Listing}})
*Enter Quantity
*Enter Unit and Price
*Enter FOC (free of charge) if wrong item shipped was not charged on invoice but item will be returned to supplier change flag to 'Y' and ''''Backlog'''' should be ''''N'''' (optional)
*Enter GST/Freight or any other applicable charges
*Press ''''enter'''' and ''''F12''''

[[File:PO5.jpg|500px]]

[[File:PO6.jpg|500px]]

*Click the ''''Header'''' tab
*Type the original invoice number on the ''''Reference'''' field and the original PO# on the ''''Ord ref''''
*Type the return authorization number if you are returning/destroying something on the ''''Shipment mrk''''
*Press ''''F1'''' to put a header text on your debit note, press enter twice when done to save all changes and 'F12' twice to bring you to the ''''Work with purchase orders - Header View''''

[[File:PO8.jpg|500px]]

[[File:PO7.jpg|500px]]

[[File:PO9.jpg|500px]]

*Highlight the order and click ''''Print''''
*Change the ''''Purchase orders printer queue'''' to ''''LP05'''' and press enter
*Press ''''F12'''' to go back to ''''Work with purchase orders - Header View''''
*Retrieve your debit note from the printer and check to see the contents and format is correct before you send it to the vendor.

===Sending the Debit Note ===

[[File:PO2.jpg|500px]]

#Highlight the order and click ''''Print''''
#Change the ''''Purchase orders printer queue'''' to ''''PRT01'''' and press enter
#Pick the email/fax number where you want to send it to from the listing. If it is not on the list you can add them on the list (put a link to the adding contacts to CNS here!)
#Enter ''''TO'''' and ''''CC'''' beside the email or fax debit note to selected contact, press ''''F7'''' to save
#Press ''''F10'''' to send
#Cover page for the debit note will show up on the screen and you can change the ''''Subject Line'''' and ''''Message Text''''
#Press ''''enter'''' and ''''F10'''' to send the document
#Go to the ''''PO distribution history'''' screen and enter the document number to make sure copy is retained

[[File:PO10.jpg|500px]]

[[File:PO11.jpg|500px]]

''''Note: Warning appears "If any lines have been received, do NOT continue. ''''Y''''print again. ''''N''''=print only – press ''''Y'''' to reprint again.''''
''''Do not re-send partially received debit notes or purchase orders or the system will over-ride the existing debit note/purchase order in the PO Distribution extension library.''''

===PO Distribution History===
#In the UWD extensions, type ''''12'''' for ''''Doc Distribution'''', press enter
#Type ''''1'''' for ''''Document Distribution History'''', press enter
#Key the Debit note number under Document ID, press enter

[[File:PO12.jpg|500px]]

Note: If the destination column is blank it means it was not emailed/fax. Check the link and try again. On this screen you may also resend documents by typing ''''RS'''' beside the contact name and pressing enter.

===Confirming the Debit Note===

In order to enter the debit note into the A/P invoice/credit entry screen the debit needs to be confirmed (status 30) and closed (status 60). To confirm, you have to be on the ''''Work with purchase orders - Header view''''.

#Click ''''Rec note'''', press enter
#Make sure the ''''Printer queue'''' is ''''PRT01'''' (no need to print out the page), press enter
#Click ''''F12'''' twice to go to the main menu
#Beside ''''Warehouse'''', click ''''Reception''''
#Click ''''Confirm purchase order reception notes''''
#Under Enquiries (lower left portion on your screen) click ''''Purchase Orders''''
#Type the debit note number under ''''Doc nbr'''' and press enter
# Double-click the document and double-click the line item. You will see the reception note number (remember that number)
#Press ''''F12'''' 3 times until you go back to the ''''Reception note confirmation scree''''
#Type

[[File:Picture12a.jpg|500px]]

[[File:PO13.jpg|500px]]

[[Category:Workflows-Finance]]
[[Category:Accounts Payable]]

File:Picture12a.jpg

2016-08-26T22:41:32Z

Christined:

Accounting Finance:Debit Notes-Creating and Entering Debit Notes

2016-08-26T22:40:49Z

Christined:

==Overview==
Debit notes are created when there is a price or quantity variance during the invoice matching process. Variances under $50 are generally not debited back unless an exception is made by the buyer.

===Creating the Debit Note===
*Click ''''Purchase'''' on the ASW home screen
*Click ''''Work with purchase orders''''
*Click ''''Add''''
*Enter the ''''Supplier number'''',''''Order type'''' (QV - quantity variance or PV - price variance) and ''''Warehouse'''' = '''MAI''' and press enter

[[File:PO1.jpg|500px]]

[[File:PO2.jpg|500px]]

[[File:PO3.jpg|500px]]

[[File:PO4.jpg|500px]]

*Enter the item number (you may also use the {{unc|\\superserver\FormsGeneral\Fictitious Item Listing\Fictitious Items Listing-060216 (Current).xlsx|Fictitious Item Listing}})
*Enter Quantity
*Enter Unit and Price
*Enter FOC (free of charge) if wrong item shipped was not charged on invoice but item will be returned to supplier change flag to 'Y' and ''''Backlog'''' should be ''''N'''' (optional)
*Enter GST/Freight or any other applicable charges
*Press ''''enter'''' and ''''F12''''

[[File:PO5.jpg|500px]]

[[File:PO6.jpg|500px]]

*Click the ''''Header'''' tab
*Type the original invoice number on the ''''Reference'''' field and the original PO# on the ''''Ord ref''''
*Type the return authorization number if you are returning/destroying something on the ''''Shipment mrk''''
*Press ''''F1'''' to put a header text on your debit note, press enter twice when done to save all changes and 'F12' twice to bring you to the ''''Work with purchase orders - Header View''''

[[File:PO8.jpg|500px]]

[[File:PO7.jpg|500px]]

[[File:PO9.jpg|500px]]

*Highlight the order and click ''''Print''''
*Change the ''''Purchase orders printer queue'''' to ''''LP05'''' and press enter
*Press ''''F12'''' to go back to ''''Work with purchase orders - Header View''''
*Retrieve your debit note from the printer and check to see the contents and format is correct before you send it to the vendor.

===Sending the Debit Note ===

[[File:PO2.jpg|500px]]

#Highlight the order and click ''''Print''''
#Change the ''''Purchase orders printer queue'''' to ''''PRT01'''' and press enter
#Pick the email/fax number where you want to send it to from the listing. If it is not on the list you can add them on the list (put a link to the adding contacts to CNS here!)
#Enter ''''TO'''' and ''''CC'''' beside the email or fax debit note to selected contact, press ''''F7'''' to save
#Press ''''F10'''' to send
#Cover page for the debit note will show up on the screen and you can change the ''''Subject Line'''' and ''''Message Text''''
#Press ''''enter'''' and ''''F10'''' to send the document
#Go to the ''''PO distribution history'''' screen and enter the document number to make sure copy is retained

[[File:PO10.jpg|500px]]

[[File:PO11.jpg|500px]]

''''Note: Warning appears "If any lines have been received, do NOT continue. ''''Y''''print again. ''''N''''=print only – press ''''Y'''' to reprint again.''''
''''Do not re-send partially received debit notes or purchase orders or the system will over-ride the existing debit note/purchase order in the PO Distribution extension library.''''

===PO Distribution History===
#In the UWD extensions, type ''''12'''' for ''''Doc Distribution'''', press enter
#Type ''''1'''' for ''''Document Distribution History'''', press enter
#Key the Debit note number under Document ID, press enter

[[File:PO12.jpg|500px]]

Note: If the destination column is blank it means it was not emailed/fax. Check the link and try again. On this screen you may also resend documents by typing ''''RS'''' beside the contact name and pressing enter.

===Confirming the Debit Note===

In order to enter the debit note into the A/P invoice/credit entry screen the debit needs to be confirmed (status 30) and closed (status 60). To confirm, you have to be on the ''''Work with purchase orders - Header view''''.

#Click ''''Rec note'''', press enter
#Make sure the ''''Printer queue'''' is ''''PRT01'''' (no need to print out the page), press enter
#Click ''''F12'''' twice to go to the main menu

[[File:Picture12a.jpg|500px]]

[[Category:Workflows-Finance]]
[[Category:Accounts Payable]]

Accounting Finance:Debit Notes-Creating and Entering Debit Notes

2016-08-26T22:40:05Z

Christined:

==Overview==
Debit notes are created when there is a price or quantity variance during the invoice matching process. Variances under $50 are generally not debited back unless an exception is made by the buyer.

===Creating the Debit Note===
*Click ''''Purchase'''' on the ASW home screen
*Click ''''Work with purchase orders''''
*Click ''''Add''''
*Enter the ''''Supplier number'''',''''Order type'''' (QV - quantity variance or PV - price variance) and ''''Warehouse'''' = '''MAI''' and press enter

[[File:PO1.jpg|500px]]

[[File:PO2.jpg|500px]]

[[File:PO3.jpg|500px]]

[[File:PO4.jpg|500px]]

*Enter the item number (you may also use the {{unc|\\superserver\FormsGeneral\Fictitious Item Listing\Fictitious Items Listing-060216 (Current).xlsx|Fictitious Item Listing}})
*Enter Quantity
*Enter Unit and Price
*Enter FOC (free of charge) if wrong item shipped was not charged on invoice but item will be returned to supplier change flag to 'Y' and ''''Backlog'''' should be ''''N'''' (optional)
*Enter GST/Freight or any other applicable charges
*Press ''''enter'''' and ''''F12''''

[[File:PO5.jpg|500px]]

[[File:PO6.jpg|500px]]

*Click the ''''Header'''' tab
*Type the original invoice number on the ''''Reference'''' field and the original PO# on the ''''Ord ref''''
*Type the return authorization number if you are returning/destroying something on the ''''Shipment mrk''''
*Press ''''F1'''' to put a header text on your debit note, press enter twice when done to save all changes and 'F12' twice to bring you to the ''''Work with purchase orders - Header View''''

[[File:PO8.jpg|500px]]

[[File:PO7.jpg|500px]]

[[File:PO9.jpg|500px]]

*Highlight the order and click ''''Print''''
*Change the ''''Purchase orders printer queue'''' to ''''LP05'''' and press enter
*Press ''''F12'''' to go back to ''''Work with purchase orders - Header View''''
*Retrieve your debit note from the printer and check to see the contents and format is correct before you send it to the vendor.

===Sending the Debit Note ===

[[File:PO2.jpg|500px]]

#Highlight the order and click ''''Print''''
#Change the ''''Purchase orders printer queue'''' to ''''PRT01'''' and press enter
#Pick the email/fax number where you want to send it to from the listing. If it is not on the list you can add them on the list (put a link to the adding contacts to CNS here!)
#Enter ''''TO'''' and ''''CC'''' beside the email or fax debit note to selected contact, press ''''F7'''' to save
#Press ''''F10'''' to send
#Cover page for the debit note will show up on the screen and you can change the ''''Subject Line'''' and ''''Message Text''''
#Press ''''enter'''' and ''''F10'''' to send the document
#Go to the ''''PO distribution history'''' screen and enter the document number to make sure copy is retained

[[File:PO10.jpg|500px]]

[[File:PO11.jpg|500px]]

''''Note: Warning appears "If any lines have been received, do NOT continue. ''''Y''''print again. ''''N''''=print only – press ''''Y'''' to reprint again.''''
''''Do not re-send partially received debit notes or purchase orders or the system will over-ride the existing debit note/purchase order in the PO Distribution extension library.''''

===PO Distribution History===
#In the UWD extensions, type ''''12'''' for ''''Doc Distribution'''', press enter
#Type ''''1'''' for ''''Document Distribution History'''', press enter
#Key the Debit note number under Document ID, press enter

[[File:PO12.jpg|500px]]

Note: If the destination column is blank it means it was not emailed/fax. Check the link and try again. On this screen you may also resend documents by typing ''''RS'''' beside the contact name and pressing enter.

===Confirming the Debit Note===

In order to enter the debit note into the A/P invoice/credit entry screen the debit needs to be confirmed (status 30) and closed (status 60). To confirm, you have to be on the ''''Work with purchase orders - Header view''''.

#Click ''''Rec note'''', press enter
#Make sure the ''''Printer queue'''' is ''''PRT01'''' (no need to print out the page), press enter
#Click ''''F12'''' twice to go to the main menu

[[File:PO12.jpg|500px]]

[[Category:Workflows-Finance]]
[[Category:Accounts Payable]]