Accounting Finance:Bank-Adding Alternate Bank Account Customer Account in WebSmart (Business Partners)

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uniPHARM Intranet

  • Sign on with your regular iSeries user ID and password.
  • If a user fails to supply the valid password five times, the ID will be disabled and a message will be displayed on subsequent sign on attempts. This does not mean five attempts at once; there can be any length of time between them. A successful sign on will reset the counter. If the user ID is disabled, IT or a manager must reset it. Note that this will not affect the sign on to ASW or Mocca.
  • A record is kept of all user IDs, whether valid or not, and the date first sign on was attempted.
  • Click Work with Business Partners
  1. Enter Number
  2. Click Search
  3. Click change

Additional Bank Accounts

  • A new section, “Additional Bank Accounts” has been added after the bank information.
  • Click drop down box for bank
  • Enter a code (to differentiate between multiple accounts)
  • Enter account (alternate bank account number)
  • Enter description (description of this alternate bank account)
  • Click Validate

AABA1.png

Alternate A/R EFT Transfer

  • A new field has been added to A/R Payment Modes
  • Select alternate Elect Funds Transfer
  • Select bank and Click Validate
  • Enter Account
  • Click Preferred Bank No
  • Click Validate

Alternate A/P EFT Payments

  • A new field has been added to A/P Payment Modes
  • Select EFT Payments
  • Select bank and Click Validate
  • Enter Account
  • Click Preferred Bank No
  • Click Validate

Alternate Bank Accounts in A/P

  • To change an individual invoice to a different bank account number, go into ‘Work with A/P Transactions’, and change the payment mode OR
  • When entering the transaction, select a different payment mode from the default.
  • Because of the way the payment modes are set up (unique mode = No), multiple EFT modes can be combined on the same payment proposal.

Basic Data

  • Enter Area
  • Enter GST & PST Exemption #s (only if customer is exempt from GST and/or PST)
  • Note: PST # begins with “R”
  • Enter Banner Type (use non banner if there is no banner program)
  • Note: fields which are required are in Red
  • Click validate

AABA2.png

Address Data

  • Enter Address
  • Enter City
  • Enter Postal Code
  • Enter Province
  • Enter Country
  • De-activate What Address is Used For when required
  • Note: at least one field must be “Yes”
  • Click validate (Tax status will be populated when you validate)

AABA3.png

Address 2 Data

  • Enter Address 2 (additional addresses or legal name address which has the payee address activated only)
  • Activate What Address is Used For when required
  • Note: at least one field must be “Yes”
  • Click validate

Bank Data

  • Enter Bank Number
  • Enter Name and address
  • Enter Bank Account Number
  • Enter Description
  • Enter Currency
  • Enter Branch number (must be 5 characters)
  • Enter A/R Payment Mode
  • Enter Preferred Bank Y
  • Enter A/P Payment Mode
  • Enter Preferred Bank Y
  • Enter Sequence
  • Note: Bank drop down does not appear until you have validated
  • Click validate

AABA4.png

  • Select Bank for A/R Payment Mode (if applicable)
  • Select Bank for A/P Payment Mode (if applicable)
  • Click validate

EDI Distribution

  • EDI400 should only have ORDERS/Purchase Order/Sales Order activated
  • FINEDI should be “Yes” only if customer is set to have EFT
  • Click activate

AABA5.png AABA6.png

  • You must continue to enter all CNS - new contacts in CNS (not programmed)
  • To enter customer and A/R data you must:
  1. Enter Currency
  2. Make any other changes
  3. Click validate
  • EOB will automatically be created

Merchant Data

  • Enter if customer has to be set-up to deposit credit card payment to uniPHARM)
  • Enter each type and merchant number
  • If customer is paying A/R by credit card, enter Cardholder information and change A/R Payment Mode to “CC” if required
  • Click validate

Price List Data

  • Price list should automatically be populated.
  • Only change if required and look for warnings of exceptions.
  • Click validate if you have made any changes

Restriction Data

  • Restrictions should automatically be populated.
  • Only change if required and look for warnings of exceptions.
  • Click validate if you have made any changes

Statement Data

  • Change Statement Distribution
  • Enter Send to Address
  • Enter Send to Contact Name if required
  • Click validate
  • Enter Supplier and A/P Data
  1. Enter Primary Currency
  2. Click validate
  • Enter any changes to user data
  • Click validate

Web Users

  • Enter First Name
  • Enter Last Name
  • Enter Role
  • Enter Pharmacist #
  • Click Site Administrator (if applicable) Y
  • De-activate any flags which are not applicable
  • Click validate
  • Review all entries
  • Click update when you are ready to post into ASW
  • Click Go Back on Work with Partner Information page
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