Accounting Finance:Balance Enquiry - Revision history

Mikeg: /* Working with Balance Enquiry */

2017-11-15T19:59:59Z

Working with Balance Enquiry

Nancyn at 22:25, 5 October 2017

2017-10-05T22:25:32Z

Mikeg at 19:35, 2 October 2017

2017-10-02T19:35:27Z

Mikeg at 19:34, 2 October 2017

2017-10-02T19:34:56Z

Mikeg at 17:06, 2 October 2017

2017-10-02T17:06:17Z

Mikeg: Created page with "==Overview== *Through the Balance/budget enquiry you can obtain information on balances and budgets for accounts and summary identities, according to any of the user-defined l..."

2017-09-29T21:54:16Z

Created page with "==Overview== *Through the Balance/budget enquiry you can obtain information on balances and budgets for accounts and summary identities, according to any of the user-defined l..."

New page

==Overview==
*Through the Balance/budget enquiry you can obtain information on balances and budgets for accounts and summary identities, according to any of the user-defined levels on which they are stored in the system.
*The result from your balance enquiry may be analyzed on two different levels:
#The first level is a total of an account combination displayed per period.
#The second level displays the detailed transactions that build up your balances.

==Course Audience==
*This course has been designed for:
-Accounting (applicable individuals)

==Course Pre-requisites==
*Must have completed the following courses:
-No pre-requisites
*Must have:
-User Profile
-B-001 Orientation Training
-B-HTL-001 Basic Hotline Training

==Course Components==
*Classroom training - 15 mins (max)
*Practical training - 10 mins
*Daily practice (until 'go live')

==Course Reference Material==
*PowerPoint handout (also available on-line)
*Workflow diagram

==Course Objectives==
*By the end of this course, you will be able to:
-Understand how to obtain information from your G/L account balances using balance/budget enquiry.

==Sign On & Startup==
'''Sign on'''
*Double left-click the ASW icon on your desktop
'''Sign on to AS400'''
*Click anywhere on screen
*Enter your '''User Name''' (as assigned by the DMS Technical Administrator)
*Enter your '''password'''
*Click '''enter'''
'''Unity Startup Menu'''
*Enter '''1''' under option
*Click '''enter'''
[[File:GLT3.png|400px]]
*Double-click on uniPHARM ASW 4.80B.
[[File:GLT4.png|400px]]

==Working with Balance Enquiry==
*Under Enquiries (blue side panel)
#Select '''Balances and budgets''' OR
#Select '''Enquiries'''
#Type '''Balances''' under search argument and click '''enter'''
#Mark '''Balances and budgets''' and click '''enter'''
[[File:BE1.png|400px]]

*The system displays all the key fields for your last used template. If you want to select a different template select '''templates''' or click '''F7'''.
#Enter your selection:
*Main
*Cost
#Click '''F4''' to view list of all the valid key values.
#Click '''F1''' to view the length and type of the key values.
#Click '''F10''' to view the description of the entered key values.
#Click '''enter''' to view the balances for your selected key values.
[[File:BE2.png|400px]]

===Actual vs. Budget===
*Click '''F10''' to view the G/L transactions this balance was built up from.
*'''Note:''' the '''F10''' is only available if the account parts have entered values.
*'''Tip:''' Click '''F6''' to receive a condensed display. This means you that you will view the key fields and the balances on the same panel.
*If you want to return to the normal display mode click '''F6''' again.
*'''Tip:''' Click '''F12''' to toggle between different columns.
[[File:BE3.png|400px]]

*If you want to view more detailed information on a transaction, you can mark the transaction and click '''Details''' (in the G/L transaction enquiry)
*Select '''Document''' or click '''F10''' to view document (document details do not always exist).
*Click '''enter'''
*Select '''Entire Voucher''' or click '''F2'''
*To show the entire voucher with all transactions that belong to the same voucher (this is an alternative way to access the panel with all transactions in a voucher without having to access the selection panel again)
*Click '''F12''' to leave that panel and make a new enquiry.

==Exercise #1==
*Enquiry on general ledger 210000 and drill down to access information on a more detailed level.

[[Category:Workflows-Finance]]
[[Category:General Ledger]]

@@ Line 11: / Line 11: @@
 #Type '''Balances''' under search argument and click '''enter'''
 #Mark '''Balances and budgets''' and click '''enter'''
-[[File:BE1.png|400px]]
+[[File:BE1.png|300px]]
 *The system displays all the key fields for your last used template. If you want to select a different template select '''templates''' or click '''F7'''.

← Older revision		Revision as of 22:25, 5 October 2017
Line 38:		Line 38:
	*Click '''F12''' to leave that panel and make a new enquiry.		*Click '''F12''' to leave that panel and make a new enquiry.

−	==Exercise #1==
−	*Enquiry on general ledger 210000 and drill down to access information on a more detailed level.

	[[Category:Workflows-Finance]]		[[Category:Workflows-Finance]]

@@ Line 15: / Line 15: @@
 *The system displays all the key fields for your last used template. If you want to select a different template select '''templates''' or click '''F7'''.
 #Enter your selection:
- *Main
+*Main
- *Cost
+*Cost
 #Click '''F4''' to view list of all the valid key values.
 #Click '''F1''' to view the length and type of the key values.

@@ Line 2: / Line 2: @@
 *Through the Balance/budget enquiry you can obtain information on balances and budgets for accounts and summary identities, according to any of the user-defined levels on which they are stored in the system.
 *The result from your balance enquiry may be analyzed on two different levels:
-  #The first level is a total of an account combination displayed per period.
+#The first level is a total of an account combination displayed per period.
-  #The second level displays the detailed transactions that build up your balances.
+#The second level displays the detailed transactions that build up your balances.
 ==Working with Balance Enquiry==