Accounting Finance:Drop Shipments-Entering Drop Shipment Invoices - Revision history

Chelseam at 15:42, 26 April 2017

2017-04-26T15:42:51Z

Chelseam at 17:44, 25 April 2017

2017-04-25T17:44:44Z

Chelseam: Created page with "==Overview== By the end of this course, you will be able to: Understand how to update Hotline DA# Understand how to enter drop shipment invoice/credit note into accounts pay..."

2017-04-25T17:26:55Z

Created page with "==Overview== By the end of this course, you will be able to: *Understand how to update Hotline DA# *Understand how to enter drop shipment invoice/credit note into accounts pay..."

New page

==Overview==
By the end of this course, you will be able to:
*Understand how to update Hotline DA#
*Understand how to enter drop shipment invoice/credit note into accounts payable

==Handling Drop Shipment Invoices==

*Customer and supplier conclude a deal to ship a drop shipment
*Supplier contacts Customer Service to obtain authorization # (DA#)
*Supplier ships drop shipment to Customer via a Carrier
*Carrier delivers drop shipment to Customer
*Supplier invoices uniPHARM for drop shipment
*uniPHARM’s A/P department receives invoice and issues payment to supplier
*Drop shipment invoice is forwarded to A/R
*A/R invoices Customer for drop shipment

[[File:DropShipment1.PNG|400px]]

==Entering Drop Shipment Invoices==

===General Rules===

*Open Accounting\Common\AP\Templates\Checklists\Processing Expenses Checklist (DropShipment Sheet)
*Check all invoices for incident numbers first; some vendors do not use them.
*Enter into A/R first so that when you enter the invoice in A/P both documents can have the same document number.
*Frito Lay #21404 (do not pay for Beiseker Esso – this is not Beiseker Pharmacy. Also do not pay block billing invoice summary reports – pay individual invoices)

===Updating the Incident===

:1. For drop shipment invoices only - click '''Incident handling'''
No DA# is required for drop shipment credit notes

[[File:DropShipment2.png|400px]]

:2. Select '''Work with incidents'''

[[File:DropShipment3.png|400px]]

:3. Enter '''Inc no''' (Drop Shipment approval number-DA#)
If there is no DA#, enter customer number or enter handler '''ARGRP''' or '''APGRP''' and '''Lvl 1'''. This will narrow down the search and sometimes you may get the incident there.
:4. Press '''Enter'''
If supplier fails to contact Customer Service to request a DA#, A/P will contact supplier and advise that a DA# must be obtain prior to shipping goods to our customers.

[[File:DropShipment4.png|400px]]

:5. Change status to '''DAC''' (drop authorization completed)
:6. Press '''Enter'''
:7. Press '''F12'''

[[File:DropShipment5.png|400px]]

===Entering Drop Shipment Invoices into A/P===

:1. Select '''ASW Fastpath'''
:2. Select '''Cash Management'''
:3. Select '''A/P Cash Management Tasks'''
:4. Select '''A/P Invoicing Tasks'''
:5. Select '''Enter Financial Transactions'''
:6. Enter '''Voucher type 30'''
:7. Enter '''Batch amount''' (total of all invoices)
:8. Press '''Enter'''

[[File:DropShipment7.png|400px]]

:9. Enter '''Document type DS''' for invoice or '''DSC''' for credit
:10. Enter '''Document number''' (same as '''Supplier invoice no''')
:11. Enter '''Supplier number'''
:12. Enter '''Supplier invoice no'''
:13. Enter '''Supplier invoice dte'''
:14. Enter '''Transaction amount''' (credit note must be entered as a minus)
With the exception of discount terms – all net terms are paid on the 15th or 30th of each month (4-17 is the 15th and 18-3 is the 30th).
For credits, check to make sure the credit is taken the date as the original invoice. If no invoice is specified, use the current date.
:15. Enter Text (enter store name that is on the invoice and AR Invoice #)
:16. Press '''Enter''' twice

[[File:DropShipment8.png|400px]]

:17. Enter sub-total amount to applicable pseudo account (credit note must be entered as a minus)
Freight charges should also be included with the sub-total (exception is One Source Production which is paid by uniPHARM)
:18. Enter '''GST''' base amount (if applicable)
:19. Enter '''PST''' base amount (if applicable)
:20. Press '''Enter''' to confirm
:21. Stamp each invoice with a “red star” when finished

[[File:DropShipment9.png|400px]]

:22. Enter next invoice '''OR'''
:23. Press '''F12''' to re-display the entry panel

[[File:DropShipment10.png|400px]]

:24. Check your invoices to ensure they have all been posted
:25. Make sure the batch amount and transaction amount totals are the same and there is no difference
:26. Press '''F3''' when completed

[[File:DropShipment11.png|400px]]

:27. Press '''F3'''

[[File:DropShipment12.png|400px]]

:28. Mark '''Close batch'''
:29. Change '''Printer queue''' to '''LP05'''
:30. Press '''Enter'''
:31. Pickup printouts from printer
:32. Staple & file reports

[[File:DropShipment13.png|400px]]

:33. Press '''Enter'''
:34. Make a photocopy of supplier invoice and attach to UWD invoice and place in customer mail slot or outgoing mail.
:35. Forward original supplier invoice to Gauss scanning station for scanning.

[[File:DropShipment14.png|400px]]

[[Category:Worksflows-Finance]]
[[Category:Accounts Payable]]

@@ Line 78: / Line 78: @@
 :17. Enter sub-total amount to applicable pseudo account (credit note must be entered as a minus)
 Freight charges should also be included with the sub-total (exception is One Source Production which is paid by uniPHARM)
-:18. Enter '''GST''' base amount (if applicable)
+:18. Enter '''GST''' amount (if applicable)
-:19. Enter '''PST''' base amount (if applicable)
+:19. Enter '''PST''' amount (if applicable)
-:20. Press '''Enter''' to confirm
+:20. Enter '''Tobacco Tax''' amount (if applicable)
-:21. Stamp each invoice with a “red star” when finished
+:22. Stamp each invoice with a “red star” when finished
-[[File:DropShipment9.png|400px]]
+[[File:DropShipment9a.png|400px]]
-:22. Enter next invoice '''OR'''
+:23. Enter next invoice '''OR'''
-:23. Press '''F12''' to re-display the entry panel
+:24. Press '''F12''' to re-display the entry panel
 [[File:DropShipment10.png|400px]]
-:24. Check your invoices to ensure they have all been posted
+:25. Check your invoices to ensure they have all been posted
-:25. Make sure the batch amount and transaction amount totals are the same and there is no difference
+:26. Make sure the batch amount and transaction amount totals are the same and there is no difference
-:26. Press '''F3''' when completed
+:27. Press '''F3''' when completed
 [[File:DropShipment11.png|400px]]
-:27. Press '''F3'''
+:28. Press '''F3'''
 [[File:DropShipment12.png|400px]]
-:28. Mark '''Close batch'''
+:29. Mark '''Close batch'''
-:29. Change '''Printer queue''' to '''LP05'''
+:30. Change '''Printer queue''' to '''LP05'''
-:30. Press '''Enter'''
+:31. Press '''Enter'''
-:31. Pickup printouts from printer
+:32. Pickup printouts from printer
-:32. Staple & file reports
+:33. Staple & file reports
 [[File:DropShipment13.png|400px]]
-:33. Press '''Enter'''
+:34. Press '''Enter'''
-:34. Make a photocopy of supplier invoice and attach to UWD invoice and place in customer mail slot or outgoing mail.
+:35. Make a photocopy of supplier invoice and attach to UWD invoice and place in customer mail slot or outgoing mail.
-:35. Forward original supplier invoice to Gauss scanning station for scanning.
+:36. Forward original supplier invoice to Gauss scanning station for scanning.
 [[File:DropShipment14.png|400px]]

@@ Line 4: / Line 4: @@
 *Understand how to enter drop shipment invoice/credit note into accounts payable
-==Handling Drop Shipment Invoices==
+===Handling Drop Shipment Invoices===
 *Customer and supplier conclude a deal to ship a drop shipment

Accounting Finance:Drop Shipments-Entering Drop Shipment Invoices - Revision history

Chelseam at 15:42, 26 April 2017

Chelseam at 17:44, 25 April 2017

Chelseam: Created page with "==Overview== By the end of this course, you will be able to: *Understand how to update Hotline DA# *Understand how to enter drop shipment invoice/credit note into accounts pay..."

Chelseam: Created page with "==Overview== By the end of this course, you will be able to: Understand how to update Hotline DA# Understand how to enter drop shipment invoice/credit note into accounts pay..."