Accounting Finance:Expense Invoices-Entering Freight Expense Invoices - Revision history

Chelseam at 21:18, 24 April 2017

2017-04-24T21:18:36Z

Nancyn at 17:54, 18 April 2017

2017-04-18T17:54:22Z

Chelseam at 22:48, 7 April 2017

2017-04-07T22:48:41Z

Chelseam at 22:46, 7 April 2017

2017-04-07T22:46:40Z

Chelseam: Created page with "==Overview== By the end of this course, you will be able to: Understand how to enter freight expense invoices Understand what is a pseudo account *Understand how to enter a..."

2017-04-07T22:42:02Z

Created page with "==Overview== By the end of this course, you will be able to: *Understand how to enter freight expense invoices *Understand what is a pseudo account *Understand how to enter a..."

New page

==Overview==
By the end of this course, you will be able to:
*Understand how to enter freight expense invoices
*Understand what is a pseudo account
*Understand how to enter a project code

==Pseudo Accounts and Terms of Payment==
*A pseudo account is used as a reference and connection to the actual account numbers
*All freight carrier accounts have pseudo accounts connected to their names account (if there is no pseudo account, please connect pseudo account in Names file or contact Manager of Accounting to create link)
*The system will automatically list the pseudo accounts connected to each freight carrier.
*If the freight charge is for an applicable promo or program, you must enter the project code in the G/L posting table.
*All freight invoices are net 30 days (due date is either the 15th or last day of the following month).
Approval must be received from Manager, Finance for any deviation from Net 30 terms.

==Freight Approval==
*See Processing Expenses Checklist for specific step by step instructions (accounting superserver/common/ap/templates/checklists)
*Forward freight invoices to Distribution Manager for approval
*Upon receipt, forward freight invoices with batch approval slip to CFO for approval
*At month-end, provide Manager, Finance with accrual of invoices not entered into previous period

==Entering the Freight Expense Invoice==
#Select '''ASW Fastpath'''
#Select '''Cash Management'''
#Select '''A/P Cash Management Tasks'''
#Select '''A/P Invoicing Tasks'''
#Select '''Enter Financial Transactions'''
#Enter '''Voucher type 30'''
#Enter '''Batch amount'''
#Press '''Enter'''

[[File:Freight1.png|400px]]

#Enter '''Document type INE''' for invoice
#Enter '''Document number''' (same as supplier invoice #)
#Enter '''Supplier number'''
#Enter '''Supplier invoice no'''
#Enter '''Supplier invoice dte'''
#Enter '''Transaction amount'''
#Enter '''Due date''' or '''Terms of payment''' (all freight carriers are Net 30 – enter either 15th (4-17) or 30th (18-3) of the following month)
#Press '''Enter''' twice

[[File:Freight2.png|400px]]

#Enter amount to applicable pseudo account (if freight is for a return, post to applicable returns pseudo account) (watch DHL – you might have to split the entry between Richmond (1120), Calgary (1125) or returns)
#Enter GST base amount
#Press '''Enter''' to confirm

[[File:Freight3.png|400px]]

#Click on '''Freight general ledger''' (if you need to enter a project code)
#Press '''Enter'''
#Enter '''Project code''' (if applicable)
#Press '''Enter''' twice

[[File:Freight4.png|400px]]

#Enter next invoice OR
#Press '''F12''' to re-display the entry panel

[[File:Freight5.png|400px]]

#Press '''F3''' when completed

[[File:Freight6.png|400px]]

#Press '''F3'''

[[File:Freight7.png|400px]]

#Select '''Close batch'''
#Change Printer queue to '''LP05'''
#Press '''Enter'''

[[File:Freight8.png|400px]]

#Press '''Enter'''

[[File:Freight9.png|400px]]

[[Category:Finance]]
[[Category:Accounts Payable]]

@@ Line 20: / Line 20: @@
 ==Entering the Freight Expense Invoice==
-#Select '''ASW Fastpath'''
+:1. Select '''ASW Fastpath'''
-#Select '''Cash Management'''
+:2. Select '''Cash Management'''
-#Select '''A/P Cash Management Tasks'''
+:3. Select '''A/P Cash Management Tasks'''
-#Select '''A/P Invoicing Tasks'''
+:4. Select '''A/P Invoicing Tasks'''
-#Select '''Enter Financial Transactions'''
+:5. Select '''Enter Financial Transactions'''
-#Enter '''Voucher type 30'''
+:6. Enter '''Voucher type 30'''
-#Enter '''Batch amount'''
+:7. Enter '''Batch amount'''
-#Press '''Enter'''
+:8. Press '''Enter'''
 [[File:Freight1.png|400px]]
-#Enter '''Document type INE''' for invoice
+:9. Enter '''Document type INE''' for invoice
-#Enter '''Document number''' (same as supplier invoice #)
+:10. Enter '''Document number''' (same as supplier invoice #)
-#Enter '''Supplier number'''
+:11. Enter '''Supplier number'''
-#Enter '''Supplier invoice no'''
+:12. Enter '''Supplier invoice no'''
-#Enter '''Supplier invoice dte'''
+:13. Enter '''Supplier invoice dte'''
-#Enter '''Transaction amount'''
+:14. Enter '''Transaction amount'''
-#Enter '''Due date''' or '''Terms of payment''' (all freight carriers are Net 30 – enter either 15th (4-17) or 30th (18-3) of the following month)
+:15. Enter '''Due date''' or '''Terms of payment''' (all freight carriers are Net 30 – enter either 15th (4-17) or 30th (18-3) of the following month)
-#Press '''Enter''' twice
+:16. Press '''Enter''' twice
 [[File:Freight2.png|400px]]
-#Enter amount to applicable pseudo account (if freight is for a return, post to applicable returns pseudo account) (watch DHL – you might have to split the entry between Richmond (1120), Calgary (1125) or returns)
+:17. Enter amount to applicable pseudo account (if freight is for a return, post to applicable returns pseudo account) (watch DHL – you might have to split the entry between Richmond (1120), Calgary (1125) or returns)
-#Enter GST base amount
+:18. Enter GST base amount
-#Press '''Enter''' to confirm
+:19. Press '''Enter''' to confirm
 [[File:Freight3.png|400px]]
-#Click on '''Freight general ledger''' (if you need to enter a project code)
+:20. Click on '''Freight general ledger''' (if you need to enter a project code)
-#Press '''Enter'''
+:21. Press '''Enter'''
-#Enter '''Project code''' (if applicable)
+:22. Enter '''Project code''' (if applicable)
-#Press '''Enter''' twice
+:23. Press '''Enter''' twice
 [[File:Freight4.png|400px]]
-#Enter next invoice OR
+:24. Enter next invoice OR
-#Press '''F12''' to re-display the entry panel
+:25. Press '''F12''' to re-display the entry panel
 [[File:Freight5.png|400px]]
-#Press '''F3''' when completed
+:26. Press '''F3''' when completed
 [[File:Freight6.png|400px]]
-#Press '''F3'''
+:27. Press '''F3'''
 [[File:Freight10.png|400px]]
-#Select '''Close batch'''
+:28. Select '''Close batch'''
-#Change Printer queue to '''LP05'''
+:29. Change Printer queue to '''LP05'''
-#Press '''Enter'''
+:30. Press '''Enter'''
 [[File:Freight8.png|400px]]
-#Press '''Enter'''
+:31. Press '''Enter'''
 [[File:Freight9.png|400px]]
 [[Category:Accounts Payable]]

← Older revision		Revision as of 17:54, 18 April 2017
Line 78:		Line 78:
	[[File:Freight9.png\|400px]]		[[File:Freight9.png\|400px]]

−	[[Category:Finance]]
	[[Category:Accounts Payable]]		[[Category:Accounts Payable]]