Accounting Finance:Manual Invoicing in DIS (Drop Shipment/Enclosure) - Revision history

Mikeg at 21:07, 27 December 2017

2017-12-27T21:07:40Z

Mikeg at 19:05, 27 December 2017

2017-12-27T19:05:18Z

Mikeg: Created page with "==General Rules== Open accounting\common\ap\2013-2014\templates\checklists\processing expenses checklist (DropShipment sheet) Enter into A/R first so that when you enter the..."

2017-12-27T19:04:50Z

Created page with "==General Rules== *Open accounting\common\ap\2013-2014\templates\checklists\processing expenses checklist (DropShipment sheet) *Enter into A/R first so that when you enter the..."

New page

==General Rules==
*Open accounting\common\ap\2013-2014\templates\checklists\processing expenses checklist (DropShipment sheet)
*Enter into A/R first so that when you enter the invoice in A/P both documents can have the same document number.
*Invoices are as specified on invoice (A/R terms always start with “Z”)
Credits are Net 10 terms (no administration fees)
*IMPORTANT: if the store is the “end user”, you must self assess and charge the store PST even when the vendor has not charged.

==Item Numbers==
*'''Drop shipments'''
::'''-''' 02000156 – 3% upcharge (GP)
::'''-''' 02000164 – 3% upcharge (GST)
::'''-''' 02000172 – 3% upcharge (No Tax)
::'''-''' 02000842 – 5% upcharge (No Tax)
::'''-''' 02000271 – 0% upcharge (GP)
::'''-''' 02000255 – 0% upcharge (GST)
::'''-''' 02000289 – 0% upcharge (No Tax)
*'''Enclosures'''
::'''-''' 02000180 – 7% upcharge (GP)
::'''-''' 02000206 – 7% upcharge (GST)
::'''-''' 02000198 – 7% upcharge (No Tax)
::'''-''' 02000230 – 3% upcharge (Hallmark)
::'''-''' 02000248 – 3% upcharge (Hoffman)
*'''Maximums'''
::'''-''' Shareholders have a maximum fee of $25.00 while customers have NO MAXIMUM FEE
::'''-''' If there is a combination of 3% and 5% items, use different upcharge and item #

==Sales==
*Select '''Home''' (ASW "Splash" screen)
*Select '''Sales'''
*Select '''Work with sales orders'''
*Click '''add'''

===Sales Order Maintenance===
*Enter customer # (or press F4 to search for customer name, type name and click on correct name)
*Enter order type – enter:
::'''-''' '''DS''' drop shipment inv
::'''-''' '''EN''' enclosure invoice
::'''-''' '''D2''' drop shipment credit
::'''-''' '''E2''' enclosure credit
*Enter '''MAI''' (main warehouse)
*Click '''enter''' to confirm
[[File:DIS1.png|400px]]

===Work with Sales Orders===
*To change payment & terms - click '''header'''
#Enter supplier invoice #
#Change “TOP” –enter new payment terms (if it is a credit leave terms Net 10)
#Note: all A/R payment terms start with “Z”
#Click '''Text'''
::- Enter text '''vendor and invoice#'''
::- Click '''enter''' three times
[[File:DIS2.png|400px]]

*'''See general rules for instructions on specific suppliers'''
*Enter item # (see chart)
*Enter Quantity <1>
*Enter Price (DO NOT PUT ANY NEGATIVE SIGNS IN CREDIT AMOUNT)
*Click '''enter''' twice
[[File:DIS3.png|400px]]

*Make sure the order value is correct (does it contain the proper taxes)
*Note: if it does not come out the same as the invoice, you must highlight item and delete it
*To complete order - click '''right green arrow'''
[[File:DIS4.png|400px]]

*Enter applicable admin fee (see administration fees)
*Note – you should calculate the admin fee on the sub-total.
*Click '''enter''', Stamp invoice when finished with the “Smiley stamp”
*Enter next customer (goto FIN/AR/INV-AR-DS/EN/3.)
*OR Click '''F12''' to return to previous panel when you have no more invoices to enter.
*Enter handler name (your name plus last initial)
*Click '''enter'''

==Invoice printout==
*Note – all your invoices that you have created will appear
*Check your invoices against the computer total
*Highlight all your invoices
*Click '''invoicing'''

*Click '''enter''' to print selected invoices
*Click '''enter''' again
*Change printer queue '''lp05'''
*Click '''enter'''
*Make a photocopy of supplier invoice and attach to UWD invoice and place in customer mail slot or outgoing mail.
*Forward original supplier invoice to Gauss scanning station for scanning.

[[Category:Workflows-Finance]]
[[Category:Accounts Receivable]]

@@ Line 54: / Line 54: @@
 *'''See general rules for instructions on specific suppliers'''
 *Enter item # (see chart)
-*Enter Quantity <1>
+*Enter Quantity '''1'''
 *Enter Price (DO NOT PUT ANY NEGATIVE SIGNS IN CREDIT AMOUNT)
 *Click '''enter''' twice

@@ Line 40: / Line 40: @@
 *Enter '''MAI''' (main warehouse)
 *Click '''enter''' to confirm
-[[File:DIS1.png|400px]]
+[[File:DISS1.png|400px]]
 ===Work with Sales Orders===
@@ Line 50: / Line 50: @@
 ::- Enter text '''vendor and invoice#'''
 ::- Click '''enter''' three times
-[[File:DIS2.png|400px]]
+[[File:DISS2.png|400px]]
 *'''See general rules for instructions on specific suppliers'''
@@ Line 57: / Line 57: @@
 *Enter Price (DO NOT PUT ANY NEGATIVE SIGNS IN CREDIT AMOUNT)
 *Click '''enter''' twice
-[[File:DIS3.png|400px]]
+[[File:DISS3.png|400px]]
 *Make sure the order value is correct (does it contain the proper taxes)
 *Note: if it does not come out the same as the invoice, you must highlight item and delete it
 *To complete order - click '''right green arrow'''
-[[File:DIS4.png|400px]]
+[[File:DISS4.png|400px]]
 *Enter applicable admin fee (see administration fees)

Accounting Finance:Manual Invoicing in DIS (Drop Shipment/Enclosure) - Revision history

Mikeg at 21:07, 27 December 2017

Mikeg at 19:05, 27 December 2017

Mikeg: Created page with "==General Rules== *Open accounting\common\ap\2013-2014\templates\checklists\processing expenses checklist (DropShipment sheet) *Enter into A/R first so that when you enter the..."

Mikeg: Created page with "==General Rules== Open accounting\common\ap\2013-2014\templates\checklists\processing expenses checklist (DropShipment sheet) Enter into A/R first so that when you enter the..."