Accounting Finance:Statements-Running Customer Statements - Revision history

Norwinu at 06:25, 19 December 2020

2020-12-19T06:25:24Z

Donnak: /* Running Customer Statements */

2019-02-01T17:14:30Z

Running Customer Statements

Nancyn at 16:17, 1 November 2017

2017-11-01T16:17:06Z

Nancyn at 16:10, 1 November 2017

2017-11-01T16:10:46Z

Chelseam at 22:59, 8 May 2017

2017-05-08T22:59:20Z

Chelseam at 20:58, 8 May 2017

2017-05-08T20:58:29Z

Chelseam: Created page with "==Overview== ===Statement Format=== There are two types of statements that can be created. These include: Balance Forward Statements and Open Item Statements. Balance Forw..."

2017-05-08T20:00:52Z

Created page with "==Overview== ===Statement Format=== *There are two types of statements that can be created. These include: Balance Forward Statements and Open Item Statements. *Balance Forw..."

New page

==Overview==

===Statement Format===

*There are two types of statements that can be created. These include: Balance Forward Statements and Open Item Statements.
*Balance Forward Statements provide a detailed list of all customer transactions, both current and future. Customers who receive these statements are setup in the Customer Statement Format Types extension file.
*Open Item Statements provide a detailed list of all customer transactions associated with an Open Item for the statement period. Again customers who receive these statements are setup in the Customer Statement Format Types extension file.

===Statement Types===

*BA – bimonthly automatic
*MA – monthly automatic
*MM – monthly manual

==Running Customer Statements==

:1. Select '''2 Start uniPharm Extensions'''

[[File:RunStmt1.PNG|400px]]

:2. Select '''1 VA Company (PRODUCTION)'''

[[File:RunStmt2.PNG|400px]]

:3. Select '''1 UWD Extensions'''

[[File:RunStmt3.PNG|400px]]

:4. Select '''7 STM -- Statements'''

[[File:RunStmt4.PNG|400px]]

:5. Select '''11 View Statement Control Periods'''

[[File:RunStmt5.PNG|400px]]

:6. Run statement for:
::*– bi-monthly (16th and 1st)
::*– monthly (vendor statements at month-end only) (1st only)
Do not run statements at the same time. Wait until the first is completed before starting the next.
:7. Scroll down and find statement type and statement period
:8. Enter '''RU''' next to statement period and press '''Enter'''
:10. Regenerate statement data '''Y''' and press '''Enter'''

[[File:RunStmt6a.PNG|400px]]

:11. '''Specify Run Method''' – enter '''B''' for Batch. Always do Batch.
:12. Press '''Enter'''

[[File:RunStmt7a.PNG|400px]]

:13. Press '''Enter''' to confirm
:14. Go to Work with Jobs and make sure there are no active jobs before proceeding

[[File:RunStmt8.PNG|400px]]

:15. Select '''5 View Statement Runs'''

[[File:RunStmt9.PNG|400px]]

:16. Find run numbers (the first run is a balance forward statement and the second is an open item statement)
The “regular” statements have a '''P''' in the ID; the monthly ones end in '''MM'''
:17. Update statement checklist with the 2 run ID’s
:18. Go back to STM-RUN/6 to repeat the procedures for '''MM''' statements (month-end only)
:19. After generating the statements, proceed to FIN-AR-019 before printing statements. Make sure there are no discrepancies before printing statements.

[[File:RunStmt10.PNG|400px]]

[[Category:Workflows-Finance]]
[[Category:Accounts Receivable]]

@@ Line 1: / Line 1: @@
 ==Overview==
 *There are two types of statements that can be created. These include: Balance Forward Statements and Open Item Statements.
 *Balance Forward Statements provide a detailed list of all customer transactions, both current and future. Customers who receive these statements are setup in the Customer Statement Format Types extension file.
 *Open Item Statements provide a detailed list of all customer transactions associated with an Open Item for the statement period. Again customers who receive these statements are setup in the Customer Statement Format Types extension file.
 ==Statement Types==
-*BA – bimonthly automatic
+*'''BA''' – bimonthly automatic
-*MM – monthly manual
+*'''MM''' – monthly manual
 ==Running Customer Statements==
@@ Line 34: / Line 35: @@
 ::*monthly (vendor statements at month-end only) (1st only)
 Do not run statements at the same time. Wait until the first is completed before starting the next.
-:6. Scroll down and find statement type and statement period
+:6. Scroll down and find statement type and statement period (BA and MM arranged separately. Go to Type and type in statement type to filter)
 :7. Enter '''RU''' next to statement period and press '''Enter'''
 :8. Regenerate statement data '''Y''' and press '''Enter'''
@@ Line 54: / Line 55: @@
 [[File:RunStmt9.PNG|400px]]
-:14. Find run numbers (the first run is a balance forward statement and the second is an open item statement)
+:14. Find run numbers (the first run is a '''balance forward statement''' and the second is an '''open item statement''')
 ::*The “regular” statements have a '''P''' in the ID; the monthly ones end in '''MM'''
 :15. Update statement checklist with the 2 run ID’s
 :16. Go back to STM-RUN/6 to repeat the procedures for '''MM''' statements (month-end only) Enter "MM" under Type
-:17. After generating the statements, proceed to [[Accounting Finance:Statements-Running List of Statements Not Balancing to ASW]] before printing statements. Make sure there are no discrepancies before printing statements.
+:17. After generating the statements, proceed to [[Accounting Finance:Statements-Running List of Statements Not Balancing to ASW]] before printing statements. Make sure there are no discrepancies before printing statements by running '''RP''' for both BA and MM statements.
 [[File:RunStmt10.PNG|400px]]

@@ Line 57: / Line 57: @@
 ::*The “regular” statements have a '''P''' in the ID; the monthly ones end in '''MM'''
 :15. Update statement checklist with the 2 run ID’s
-:16. Go back to STM-RUN/6 to repeat the procedures for '''MM''' statements (month-end only)
+:16. Go back to STM-RUN/6 to repeat the procedures for '''MM''' statements (month-end only) Enter "MM" under Type
 :17. After generating the statements, proceed to [[Accounting Finance:Statements-Running List of Statements Not Balancing to ASW]] before printing statements. Make sure there are no discrepancies before printing statements.

@@ Line 58: / Line 58: @@
 :15. Update statement checklist with the 2 run ID’s
 :16. Go back to STM-RUN/6 to repeat the procedures for '''MM''' statements (month-end only)
-:17. After generating the statements, proceed to [[Finance:Statements-Running List of Statements Not Balancing to ASW]] before printing statements. Make sure there are no discrepancies before printing statements.
+:17. After generating the statements, proceed to [[Accounting Finance:Statements-Running List of Statements Not Balancing to ASW]] before printing statements. Make sure there are no discrepancies before printing statements.
 [[File:RunStmt10.PNG|400px]]

@@ Line 63: / Line 63: @@
 :15. Update statement checklist with the 2 run ID’s
 :16. Go back to STM-RUN/6 to repeat the procedures for '''MM''' statements (month-end only)
-:17. After generating the statements, proceed to FIN-AR-019 before printing statements. Make sure there are no discrepancies before printing statements.
+:17. After generating the statements, proceed to [[Finance:Statements-Running List of Statements Not Balancing to ASW]] before printing statements. Make sure there are no discrepancies before printing statements.
 [[File:RunStmt10.PNG|400px]]

@@ Line 35: / Line 35: @@
 [[File:RunStmt5.PNG|400px]]
-:6. Run statement for:
+Run statement for:
-::*– bi-monthly (16th and 1st)
+::*bi-monthly (16th and 1st)
-::*– monthly (vendor statements at month-end only) (1st only)
+::*monthly (vendor statements at month-end only) (1st only)
 Do not run statements at the same time. Wait until the first is completed before starting the next.
-:7. Scroll down and find statement type and statement period
+:6. Scroll down and find statement type and statement period
-:8. Enter '''RU''' next to statement period and press '''Enter'''
+:7. Enter '''RU''' next to statement period and press '''Enter'''
-:10. Regenerate statement data '''Y''' and press '''Enter'''
+:8. Regenerate statement data '''Y''' and press '''Enter'''
 [[File:RunStmt6a.PNG|400px]]
-:11. '''Specify Run Method''' – enter '''B''' for Batch. Always do Batch.
+:9. '''Specify Run Method''' – enter '''B''' for Batch. Always do Batch.
-:12. Press '''Enter'''
+:10. Press '''Enter'''
 [[File:RunStmt7a.PNG|400px]]
-:13. Press '''Enter''' to confirm
+:11. Press '''Enter''' to confirm
-:14. Go to Work with Jobs and make sure there are no active jobs before proceeding
+:12. Go to Work with Jobs and make sure there are no active jobs before proceeding
 [[File:RunStmt8.PNG|400px]]
-:15. Select '''5 View Statement Runs'''
+:13. Select '''5 View Statement Runs'''
 [[File:RunStmt9.PNG|400px]]
-:16. Find run numbers (the first run is a balance forward statement and the second is an open item statement)
+:14. Find run numbers (the first run is a balance forward statement and the second is an open item statement)
-The “regular” statements have a '''P''' in the ID; the monthly ones end in '''MM'''
+::*The “regular” statements have a '''P''' in the ID; the monthly ones end in '''MM'''
-:17. Update statement checklist with the 2 run ID’s
+:15. Update statement checklist with the 2 run ID’s
-:18. Go back to STM-RUN/6 to repeat the procedures for '''MM''' statements (month-end only)
+:16. Go back to STM-RUN/6 to repeat the procedures for '''MM''' statements (month-end only)
-:19. After generating the statements, proceed to FIN-AR-019 before printing statements. Make sure there are no discrepancies before printing statements.
+:17. After generating the statements, proceed to FIN-AR-019 before printing statements. Make sure there are no discrepancies before printing statements.
 [[File:RunStmt10.PNG|400px]]