Distribution Centre:Processing Vendor Debits - Revision history

Mikeg at 15:11, 27 March 2018

2018-03-27T15:11:47Z

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Mikeg: /* PART 3: Completion of the debit and confirming the items/credit. */

2018-03-27T15:05:38Z

PART 3: Completion of the debit and confirming the items/credit.

Mikeg: /* PART 3: Completion of the debit and confirming the items/credit. */

2018-03-27T15:05:05Z

PART 3: Completion of the debit and confirming the items/credit.

Mikeg: /* PART 3: Completion of the debit and confirming the items/credit. */

2018-03-27T15:04:39Z

PART 3: Completion of the debit and confirming the items/credit.

Barryf: /* Processing Vendor Debits */

2018-03-26T22:22:35Z

Processing Vendor Debits

Barryf: /* Processing Vendor Debits */

2018-03-26T21:27:03Z

Processing Vendor Debits

Barryf: Created page with "==Processing Vendor Debits== ===Overview=== This wiki will explain how to create and process vendor debits to receive credit. parts of a debit ===choosing a vendor=== ===cre..."

2018-03-26T21:22:40Z

Created page with "==Processing Vendor Debits== ===Overview=== This wiki will explain how to create and process vendor debits to receive credit. parts of a debit ===choosing a vendor=== ===cre..."

New page

==Processing Vendor Debits==

===Overview===
This wiki will explain how to create and process vendor debits to receive credit.

parts of a debit
===choosing a vendor===
===creating a debit and submitting for RA (inputing lines/printing/RA# REQUEST)===
===Completing a debit and confirming the items/credit (Confirming the debit/generation reception note/confirming items.)===

===Process for Creating a Debit ===

::1. Mochasreen main menu '''→''' Type '''2''' for Unipharm Extensions '''→''' Type '''1''' for VA Company (PRODUCTION) '''→''' Type '''50''' for Warehouse Menu '''→''' Type '''16''' for Returns Menu '''→''' Type '''40''' for Work with purchase orders menu.

::2. Press '''"F6"''' to create a new Debit '''→''' Type according Vendor number (Where marked '''"Supplier number"''') '''→''' Type '''"RT"''' (Where marked '''"Order Type"''') '''→''' Type '''"RET"''' (Where marked '''"Warehouse"''') '''→''' Press enter to create debit.

::3. Sort out all items belonging to vendor at desk / cart and consolidate all eligible partials to be added to claim.
::::*'''Note:'''Please be aware that this can only be done in cases where opened/partial bottles are allowed by vendor.'

::4. Type '''"1"''' on the top left field of debit lines '''→''' Press Enter to add a new Line.

::5. Scan Item UPC onto line marked '''"Item/Assortment"''' '''→''' type Quantity then the '''"+"''' key.
::a. In separate mochascreen (Returns Location Balance) confirm that quantity on hand closely matches amount in system inventory.
::::*'''Note:''' If the quantity on hand do not match what is in the system this could be an indication that there is an open debit for that vendor with said items on it.

::b. If quantities are acceptable press '''"Enter"''' in order to Auto-populate the '''"U.O.M."''' for the according item and submit the line onto debit.
::::*'''Note:''' In the case where a vendor requires '''LOT''' + '''Expiry'''
:::::Find the according line on the debit and type '''"7"''' the press '''"Enter"''' to enter the notes for that line. '''→''' Type '''"Lot:######## Exp: ##/####"''' and press '''"Enter"''' to confirm.

::6. Placed entered items into box and repeat this process until all the items are on the debit.

::7. Return to the '''"40"''' '''"Work with Purchase order"''' screen and find the debit memo you are working on. Once found input '''"7"''' next to debit and then press '''"Enter"''' to add notes to the Debit header. '''→''' Type the following into the provided notes area: '''"THIS IS NOT AN ORDER BUT A REQUEST TO RETURN OR DESTROY THE LISTED OUTDATES."''' '''→''' Press '''"Enter"''' to confirm.

::8. Input '''"8"''' next to the debit followed by '''"Enter"''' to bring up the debit address's screen.

::9. Input '''"1"''' next to '''"Dispatch"''' followed by '''"Enter"''' to bring up the address list. '''→''' Press '''"F4"''' to view the possible address's from the drop down menu. To choose one press '''"F12"''' and then input the correct '''"Address number"''' on the '''"Address number"''' line.

::10. Return to the '''"40"''' '''"Work with Purchase order"''' screen and input '''"11"''' to '''"Print"''' followed by '''"Enter"''' '''→''' Ensure that the fields on this page are as follows:

:Purchase orders
:Printer queue... '''"RTNCOPIER"'''
:Number of copies... '''"1"'''
:hold on spool file... N

::::*'''Note:''' Print enough copies to have 1 in each box and 1 for our record.

:DI PO creation list
:Printer queue... PRT01
:Number of copies... 1
:hold on spool file... '''"Y"'''

::11. Press '''"Enter"''' to bring up the Debit Authorization screen. '''→'''

:'''"IF"''' Return Authorization is '''"NOT"''' required Press '''"Enter"''' again followed by '''"F12"'''
:'''"IF"''' Return Authorization '''"IS"''' required Press '''"Enter"''' again '''→''' type '''"TO"''' next to the correct email/fax address and the press '''"F7"''' followed by '''"F10"''' to bring up the RA# request page.

::12. Change the message text to the following:
'''"Please confirm the following request within 48 hours of receipt. Thank you! Please authorize the return or destruction of the listed outdates and credit our account accordingly."''' '''→''' Change the Fax Cobnfirmation number to 604-276-5283 then press '''"Enter"''' followed by '''"F10"''' to send the request.

::13. Create a new Hotline corresponding to the debit that has just been created. '''→''' From the '''"16"'''/'''"Returns"''' menu type '''"10"''' ('''"Hotline"''' menu) and press '''"Enter"'''

::14. Press '''"F6"''' to create a new hotline and fill out the following information:
On the customer order line input the Vendor number for the according debit.
On the customer order number line input the according Debit memo#
Input the '''"Handler"''' as '''"RETURNS"''' and the '''"Problem/Resol Code:"''' as '''"BRR/BDR"''' followed by '''"Enter"''' to auto-fill the rest of the sheet and create the hotline.

::15. Press '''"F8"''' (Notes) '''→''' Press '''"F6"''' to input a new text line '''→''' Type the following: '''"Debit memo#_______ past due please contact the vendor for resolution.

[[Category:Returns]]
[[Category:Processing Vendor Debits]]

@@ Line 98: / Line 98: @@
 ::4. Return to the '''"16"''' / '''"Returns"''' Menu and type '''"44"''' (Show Reception Note # for P/O) '''→''' Press '''"TAB"''' and input corresponding debit # followed by '''"Enter"''' '''→''' Copy the Reception note that is visible on this screen and Press '''"F12"''' until you are once again at the '''"16"''' / '''"Returns"''' menu.
-::5. Type '''"43"''' followed by '''"Enter"''' (Confirm P/O reception)'''→'''paste copied reception note and press '''"Enter"'''
+::5. Type '''"43"''' followed by '''"Enter"''' (Confirm P/O reception) → paste copied reception note and press '''"Enter"'''
 ::6. Manually type accurate returns location that these items were located in for removal from system. Once the fields are filled in press '''"F8"''' to proceed to next page and continue this step until all items on debit have been confirmed.

@@ Line 98: / Line 98: @@
 ::4. Return to the '''"16"''' / '''"Returns"''' Menu and type '''"44"''' (Show Reception Note # for P/O) '''→''' Press '''"TAB"''' and input corresponding debit # followed by '''"Enter"''' '''→''' Copy the Reception note that is visible on this screen and Press '''"F12"''' until you are once again at the '''"16"''' / '''"Returns"''' menu.
-::5. Type '''"43"''' followed by '''"Enter"''' (Confirm P/O reception) '''→''' paste copied reception note and press '''"Enter"'''
+::5. Type '''"43"''' followed by '''"Enter"''' (Confirm P/O reception)'''→'''paste copied reception note and press '''"Enter"'''
 ::6. Manually type accurate returns location that these items were located in for removal from system. Once the fields are filled in press '''"F8"''' to proceed to next page and continue this step until all items on debit have been confirmed.

@@ Line 94: / Line 94: @@
 :::Number of copies... 1
 :::<span style="color:#FF0000;">Hold on spool file... Y</span>
-:::'''→''' Press '''"Enter"''' followed by '''"F12"'''
+:::Press '''"Enter"''' followed by '''"F12"'''
 ::4. Return to the '''"16"''' / '''"Returns"''' Menu and type '''"44"''' (Show Reception Note # for P/O) '''→''' Press '''"TAB"''' and input corresponding debit # followed by '''"Enter"''' '''→''' Copy the Reception note that is visible on this screen and Press '''"F12"''' until you are once again at the '''"16"''' / '''"Returns"''' menu.

@@ Line 9: / Line 9: @@
 :Completion of the debit and confirming the items/credit.
 ::1. Mochasreen main menu '''→''' Type '''2''' for Unipharm Extensions '''→''' Type '''1''' for VA Company (PRODUCTION) '''→''' Type '''50''' for Warehouse Menu '''→''' Type '''16''' for Returns Menu '''→''' Type '''40''' for Work with purchase orders menu.
@@ Line 68: / Line 82: @@
 ::16. Input information about debit onto '''"Returns Tracking"''' (Excel Spreadsheet) and proceed to '''"Part 3"''' when possible.

@@ Line 2: / Line 2: @@
 ===Overview===
-This wiki will explain how to create and process vendor debits to receive credit.
+This wiki will explain how to create and process vendor debits to receive credit in 3 parts.
-parts of a debit
+parts of a debit:
-===choosing a vendor===
+:Choosing a vendor to pick for Debit
-===Completing a debit and confirming the items/credit (Confirming the debit/generation reception note/confirming items.)===
+:Completion of the debit and confirming the items/credit.
-===Process for Creating a Debit ===
+===Debit Creation/Submission for RA# and Printing===
 ::1. Mochasreen main menu '''→''' Type '''2''' for Unipharm Extensions '''→''' Type '''1''' for VA Company (PRODUCTION) '''→''' Type '''50''' for Warehouse Menu '''→''' Type '''16''' for Returns Menu '''→''' Type '''40''' for Work with purchase orders menu.
@@ Line 65: / Line 65: @@
 Input the '''"Handler"''' as '''"RETURNS"''' and the '''"Problem/Resol Code:"''' as '''"BRR/BDR"''' followed by '''"Enter"''' to auto-fill the rest of the sheet and create the hotline.
-::15. Press '''"F8"''' (Notes) '''→''' Press '''"F6"''' to input a new text line '''→''' Type the following: '''"Debit memo#_______ past due please contact the vendor for resolution.
+::15. Press '''"F8"''' (Notes) '''→''' Press '''"F6"''' to input a new text line '''→''' Type the following: '''"Debit memo#_______ past due please contact the vendor for resolution. '''→''' Press Enter to add text to hotline.