Information Systems:Outlook email signatures - Revision history

Aaront: /* Notes */

2021-03-19T20:34:24Z

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Aaront: /* Notes */

2021-03-19T17:46:01Z

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Norwinu: /* Notes */

2021-03-11T19:11:17Z

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Norwinu at 19:10, 11 March 2021

2021-03-11T19:10:49Z

Norwinu at 19:08, 11 March 2021

2021-03-11T19:08:48Z

Norwinu at 19:08, 11 March 2021

2021-03-11T19:08:38Z

Norwinu at 19:08, 11 March 2021

2021-03-11T19:08:15Z

Norwinu at 19:07, 11 March 2021

2021-03-11T19:07:50Z

Norwinu at 18:32, 11 March 2021

2021-03-11T18:32:36Z

Norwinu: Created page with "===How-to=== In Outlook, the signature editor tool can be used to create signatures in Rich Text Format. Although this is a sufficient and feasible method to create signatures..."

2021-03-11T18:32:31Z

Created page with "===How-to=== In Outlook, the signature editor tool can be used to create signatures in Rich Text Format. Although this is a sufficient and feasible method to create signatures..."

New page

===How-to===
In Outlook, the signature editor tool can be used to create signatures in Rich Text Format. Although this is a sufficient and feasible method to create signatures, uniPHARM already uses HTML signatures. HTML signature files can be placed in the following path, after which they appear (and are editable to some degree) in the signatures tool in Outlook:

<code>%APPDATA%/Microsoft/Signatures (Roaming AppData folder)</code>
[[File:2021-03-11 10_12_00-C__Users_norwi_AppData_Roaming_Microsoft_Signatures.png|400px]]

'''Important: The signature file must use the extension .htm'''

===Notes===
* Pasting HTML code directly into editor does not appear to work.
* In Outlook, signatures can be advised
* Staff were previously advised to refrain from including signatures on internal mail and replies/forwards because signature files were previously JPEG. Modern email is formatted in HTML, and signatures are in HTML, so staff should be informed that including signatures in any/all emails has a negligible effect on disk/storage usage.
* Signatures can be set for new messages and/or replies/forwards.
* For shared mailboxes, a copy of the signature for the shared account needs to be placed in the signatures folder of every user using said mailbox:
[[File:2021-03-11 10_29_48-Signatures and Stationery.png|400px]]

[[Category: Email]]

@@ Line 12: / Line 12: @@
 * Staff were previously advised to refrain from including signatures on internal mail and replies/forwards because signature files were previously JPEG. Modern email is formatted in HTML, and signatures are in HTML, so including signatures in any/all emails has a negligible effect on disk/storage usage.
 * Signatures can be set for new messages and/or replies/forwards, staff should set this according to their preference.
-* For shared mailboxes, a copy of the signature for the shared account needs to be placed in the signatures folder of every user using said mailbox, like so:
+* For shared mailboxes, a copy of the signature for the shared account needs to be placed in the signatures folder of every user using said mailbox, like so that they appear, like so:
 [[File:2021-03-11 10_29_48-Signatures and Stationery.png|400px]]

@@ Line 15: / Line 15: @@
 [[File:2021-03-11 10_29_48-Signatures and Stationery.png|400px]]
 *In order to change the file extension, make sure that in control panel|folder options|View| show known file extensions is set that way it makes more sense when you look at it to change the file type.
 [[Category: Email]]

@@ Line 10: / Line 10: @@
 ==Notes==
 * Pasting HTML code directly into editor does not appear to work.
-* Staff were previously advised to refrain from including signatures on internal mail and replies/forwards because signature files were previously JPEG. Modern email is formatted in HTML, and signatures are in HTML, so staff should be informed that including signatures in any/all emails has a negligible effect on disk/storage usage.
+* Staff were previously advised to refrain from including signatures on internal mail and replies/forwards because signature files were previously JPEG. Modern email is formatted in HTML, and signatures are in HTML, so including signatures in any/all emails has a negligible effect on disk/storage usage.
-* Signatures can be set for new messages and/or replies/forwards.
+* Signatures can be set for new messages and/or replies/forwards, staff should set this according to their preference.
-* For shared mailboxes, a copy of the signature for the shared account needs to be placed in the signatures folder of every user using said mailbox:
+* For shared mailboxes, a copy of the signature for the shared account needs to be placed in the signatures folder of every user using said mailbox, like so:
 [[File:2021-03-11 10_29_48-Signatures and Stationery.png|400px]]

@@ Line 6: / Line 6: @@
 [[File:2021-03-11 10_12_00-C__Users_norwi_AppData_Roaming_Microsoft_Signatures.png|400px]]
-'''Important: The signature file must use the extension .htm'''
+'''Important: The signature file must use the extension .htm, e.g. rename if .html'''
 ==Notes==

@@ Line 2: / Line 2: @@
 In Outlook, the signature editor tool can be used to create signatures in Rich Text Format. Although this is a sufficient and feasible method to create signatures, uniPHARM already uses HTML signatures. HTML signature files can be placed in the following path, after which they appear (and are editable to some degree) in the signatures tool in Outlook:
-<code>%APPDATA%/Microsoft/Signatures (Roaming AppData folder)</code>
+<code>%APPDATA%/Microsoft/Signatures</code>(Roaming AppData folder)
 [[File:2021-03-11 10_12_00-C__Users_norwi_AppData_Roaming_Microsoft_Signatures.png|400px]]

@@ Line 1: / Line 1: @@
-===How-to===
+==How-to==
 In Outlook, the signature editor tool can be used to create signatures in Rich Text Format. Although this is a sufficient and feasible method to create signatures, uniPHARM already uses HTML signatures. HTML signature files can be placed in the following path, after which they appear (and are editable to some degree) in the signatures tool in Outlook:
@@ Line 8: / Line 8: @@
 '''Important: The signature file must use the extension .htm'''
-===Notes===
+==Notes==
 * Pasting HTML code directly into editor does not appear to work.
 * In Outlook, signatures can be advised

← Older revision		Revision as of 18:32, 11 March 2021
Line 3:		Line 3:

	<code>%APPDATA%/Microsoft/Signatures (Roaming AppData folder)</code>		<code>%APPDATA%/Microsoft/Signatures (Roaming AppData folder)</code>
		+
	[[File:2021-03-11 10_12_00-C__Users_norwi_AppData_Roaming_Microsoft_Signatures.png\|400px]]		[[File:2021-03-11 10_12_00-C__Users_norwi_AppData_Roaming_Microsoft_Signatures.png\|400px]]