Accounting Finance:Statements-Preparing Shareholder Statements for Distribution

Overview

Statement Format

Two types of statements can be created:

• Balance Forward Statements provide a detailed list of all customer transactions both current and future. Customers who receive these statements are setup in the Customer Statement Format Types extension file.
• Open Item Statements provide a detailed list of all customer transactions associated with an Open Item for the statement period. Again customers who receive these statements are setup in the Customer Statement Format Types extension file.

POS Summary Reports

• Last business day prior to running statements, the POS Summary Reports will be printed by Finance.
• All POS Summary Reports are to be attached to the printed statements or placed in the store’s mail slot.

Distribution of POS Summary Reports

• Discard all staff reports and those that only show one line.
• All reports are to be attached to printed statements (not all statements are printed – some are emailed or faxed).
• The POS Summary Reports not matched to statements and not discarded should be placed in the store’s mail slot.

Shareholders/Customers who Receive an Emailed/Faxed Copy

• Central Drugs (Bowen, Brickyard, Campbell, Dufferin, Dunsmuir & Lantzville) – group them together and email to Cheryl de Beeld (central.office@medicinecentre.com) and then discard copies.
• Victoria Compounding (11105) email to Karen Roney (karenr@cbvic.com) and then place hard copy in the store’s mail slot.
• Tofino Pharmacy (10684) email to Dee Robinson (bookkeeping.tofino@gmail.com) and then discard copy.
• Everwell Pharmacy (12331) email to Michelle (everwellpharmacy@gmail.com) and then discard copy.
• Phoenix (10802) email to Brenda Benson (brenda@hartgroup.ca) and then discard copy.
• Macdonalds (10478, 10479, 12004) email to Emilo Dente (office@macdonaldsrx.com) and then discard copy.

Shareholder Statements

Finance will notify you when statements are being printed which will be after 10:30 AM, the first business day after the 15th or last day of the month.

1. Retrieve printed statements from the upstairs Xerox machine.

2. Place statements together with POS Summary Report (if applicable) in big window envelope.

3. Stamp each envelope with the red “Statement” stamp.

4. Seal the envelopes using the postage machine and forward to Distribution (John Zhang) to be included with next order.

Exception - Put MJ#1 and MJ#3 together in the MJ #1 envelope.