Difference between revisions of "Accounting Finance:Accounting Finance:UMC Charity"

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(Created page with "= Overview = *The UMC Charity is considered a separate entity that allows shareholders to make donations, which uniPHARM matches (depending on which charity they would like to...")
 
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*Select Change Company in the top ribbon(green arrow)
  
*Select Change Company in the top ribbon(green arrow)
 
*Enter CF for company code for Charitable Foundation. (Enter VA if switching back to uniPHARM database)
  
*Enter CF for company code for Charitable Foundation. (Enter VA if switching back to uniPHARM database)
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  +
=Entering Transactions=
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*Ensure you are in the CF database (see steps above)
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*Navigate to Financials -> Financial Accounting -> GL Transaction Tasks -> Enter Financial Transactions
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  +
=== Entering Expenses ===
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**Enter as a Voucher type 30
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*Document Type: '''INE'''
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*INV# = reference from Angela which is found on the Cheque Requisition Form
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*Cost Center - 1510
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*Supplier INV Date - Cheque Date
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*Send to appropriate GL (730100 for Donations)
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*Post Batch then print
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===Entering Payment into Bank===
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*Enter as '''VT 45'''
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*Doc Type: '''MAN'''
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*Doc#: Chq #
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*Doc Date: Chq Date
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*Text: MANXXX, Name of Charity
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*Enter Amount and press enter to continue to next screen
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*Select corresponding entry and select '''Update'''
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*Post the batch and stamp the Cheque Requisition Form to mark completion
  +
*Scan the invoices and the journal entry into the Donations Folder. Donation Receipts to the CRA Folder
  +
  +
   
   

Revision as of 17:08, 25 November 2019

Overview

  • The UMC Charity is considered a separate entity that allows shareholders to make donations, which uniPHARM matches (depending on which charity they would like to donate to).
  • The charity receives funding from uniPHARM and runs the same fiscal year as the main company (Feb to Jan)

Accessing the Charitable Foundation

  • To access the UMC Charity in ASW, change company by logging into ASW.
  • Select Change Company in the top ribbon(green arrow)
  • Enter CF for company code for Charitable Foundation. (Enter VA if switching back to uniPHARM database)

Entering Transactions

  • Ensure you are in the CF database (see steps above)
  • Navigate to Financials -> Financial Accounting -> GL Transaction Tasks -> Enter Financial Transactions

Entering Expenses

    • Enter as a Voucher type 30
  • Document Type: INE
  • INV# = reference from Angela which is found on the Cheque Requisition Form
  • Cost Center - 1510
  • Supplier INV Date - Cheque Date
  • Send to appropriate GL (730100 for Donations)
  • Post Batch then print

Entering Payment into Bank

  • Enter as VT 45
  • Doc Type: MAN
  • Doc#: Chq #
  • Doc Date: Chq Date
  • Text: MANXXX, Name of Charity
  • Enter Amount and press enter to continue to next screen
  • Select corresponding entry and select Update
  • Post the batch and stamp the Cheque Requisition Form to mark completion
  • Scan the invoices and the journal entry into the Donations Folder. Donation Receipts to the CRA Folder
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