Difference between revisions of "Accounting Finance:Chase Paymentech-Merchant Statements"

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#Click '''Process Dates from and to''' (i.e. 5/1/2017 to 5/31/2017)
  
#Click '''Process Dates from and to''' (i.e. 5/1/2017 to 5/31/2017)
 
#Click '''Generate Report'''
  
#Click '''Generate Report'''
−
#Copy to '''Sales Sheet''' and update '''pivot table''' {{unc|\\superserver.unipharm.local\Accounting\common\AR\Banking\Chase Paymentech\Merchant Statements|Chase Merchant Statement}}
 +
#Copy data from downloaded file to '''Sales Sheet''' (make sure to not delete any accounts, template on '''data sheet''' will pick up the data from '''Sales Sheet''') and update '''pivot table''' by hovering mouse above pivot table. Right click on mouse and then refresh. {{unc|\\superserver.unipharm.local\Accounting\common\AR\Banking\Chase Paymentech\Merchant Statements|Chase Merchant Statement}}
   
 
===Download Settlement Fees Detail Canada===
  
===Download Settlement Fees Detail Canada===
Line 27: Line 27:
 
#Click '''Generate Report'''
  
#Click '''Generate Report'''
 
#Copy to '''Fees Sheet''' and move '''merchant #''' and '''merchant''' to correct columns
  
#Copy to '''Fees Sheet''' and move '''merchant #''' and '''merchant''' to correct columns
−
#Copy '''Group data''' to '''Type data''' and change assessment, interchange and transaction fees to either '''MC''' or '''VI'''
 +
#Copy '''Group data''' to '''Type data''' and change assessment, interchange and transaction fees from '''Mastercard''' to '''MC''', '''Visa''' to '''VI''', '''American Express''' to '''AX''', and '''Not Card Specific''' to blank
  +
#Create a column called '''Type''' in Downloaded File to re-arrange and then join the column '''Card Type''' and '''Group''' Column Together (hint: use concatenate function, and make sure to delete the extra '''MC''' when '''MC MC''' appear )
−
#Change '''amount''' to positive number and update '''pivot table'''
 +
#Change '''amount''' to positive number (Remember to #Copy and paste as values to remove any formulas)
  +
#Once columns and data are arranged in the downloaded file, delete the data in the template. Copy and paste values from downloaded file to template. Update '''pivot table''' by right-clicking above pivot table using '''refresh''' function.
   
 
===Download All Transactions===
  
===Download All Transactions===
Line 35: Line 37:
 
#Click '''Drill Down'''
  
#Click '''Drill Down'''
 
#Click '''Unipharm Wholesale 1613455 - (company) and click '''Select'''
  
#Click '''Unipharm Wholesale 1613455 - (company) and click '''Select'''
  +
#Click '''Drill Down'''
  +
#Click '''Unipharm Wholesale Drugs 6077431 - (merchant) and click '''Select'''
 
#Click '''Process Dates from and to''' (i.e. 5/1/2017 to 5/31/2017)
  
#Click '''Process Dates from and to''' (i.e. 5/1/2017 to 5/31/2017)
 
#Click '''Generate Report'''
  
#Click '''Generate Report'''
−
#Copy to '''UWD Sheet'''
+
#Copy only merchant '''6077431''' to '''UWD Sheet'''
 
#Pull down '''columns A & B''' to remove any previous manual entries
  
#Pull down '''columns A & B''' to remove any previous manual entries
 
#Pull down '''columns V to AH''' to remove any previous manual entries
  
#Pull down '''columns V to AH''' to remove any previous manual entries
−
#Look for any '''N/A entries''' and enter '''missing profile''' in Profiles (you may need to look at the actual POS download) {{unc|\\superserver.unipharm.local\Accounting\common\AR\Banking\Chase Paymentech\Batch Processing}Batch Processing}}
 +
#Look for any '''N/A entries''' and enter '''missing profile''' in Profiles (you may need to look at the actual POS download, update new cc if applicable) {{unc|\\superserver.unipharm.local\Accounting\common\AR\Banking\Chase Paymentech\Batch Processing}Batch Processing}}
 
#Any highlighted fields in '''column B''' require you to manually change when the same card number is used for multiple accounts (you may need to look at the actual POS download). Change the '''account number''' and highlight in '''yellow'''.
  
#Any highlighted fields in '''column B''' require you to manually change when the same card number is used for multiple accounts (you may need to look at the actual POS download). Change the '''account number''' and highlight in '''yellow'''.
  +
#Check the '''Sales total''' for each credit card matches to the sales on the merchant statement
  +
#Check the '''Fees total''' for each credit card matches to the sales on the merchant statement
 
#Make sure the '''Reconciliation Summary''' is balanced.
  
#Make sure the '''Reconciliation Summary''' is balanced.
   
Line 52: Line 58:
   
   
−
==Manual CVM Adjustments===
 +
===Manual CVM Adjustments===
 
No need to create an invoice for store charges because Merchant Statements will provide all the necessary information and the document number will be the merchant statement ending date (i.e. 43017 for April 30, 2017)
  
No need to create an invoice for store charges because Merchant Statements will provide all the necessary information and the document number will be the merchant statement ending date (i.e. 43017 for April 30, 2017)
   
 
#Goto '''Data sheet''' and make sure the reconciliation summary is balanced
  
#Goto '''Data sheet''' and make sure the reconciliation summary is balanced
−
#Change '''Dates''' (columns E1 & E2) to month end date.
 +
#Change '''Dates''' column E1 to month end date, i.e. '''September 30, 2017''' and column E2 to the month end date i.e. '''93017'''.
 
#Click '''Portfolio sheet''' and clock '''Print All Statements'''
  
#Click '''Portfolio sheet''' and clock '''Print All Statements'''
 
#Goto '''Data sheet''' and enter manual entry for all applicable charges (see column BU) (Note - the manual entry charge should match printed Merchant Statement)
  
#Goto '''Data sheet''' and enter manual entry for all applicable charges (see column BU) (Note - the manual entry charge should match printed Merchant Statement)
 
#Use '''CVM template''' and make sure due date is closest 10th or 25th
  
#Use '''CVM template''' and make sure due date is closest 10th or 25th
   
−
[[File:Nancy37.png|500px]]
+
[[File:Nancy37.png|500px]]
   
  +
==Unipharm Wholesale 1626312 - Stand Alone and Integrated Terminals==
   
  +
===Download Card Type Summary by Merchant Report===
  +
#Click '''Recon Solution/Daily Report Review/Card Type Summary by Merchant'''
  +
#Click '''UNIPHARM WHOLESALE DRUGS LTD 10946585'''
  +
#Click '''Drill Down'''
  +
#Click '''Unipharm Wholesale 1626312 - (company) and click '''Select'''
  +
#Click '''Process Dates from and to''' (i.e. 5/1/2017 to 5/31/2017)
  +
#Click '''Generate Report'''
  +
#Copy to '''Sales Sheet''' {{unc|\\superserver.unipharm.local\Accounting\common\AR\Banking\Chase Paymentech\Merchant Statements|Chase Merchant Statement}}
  +
#Change '''column B''' to numeric by copying and pasting values only
  +
#Update '''pivot table'''
   
  +
===Download Settlement Fees Detail Canada===
  +
#Click '''Recon Solution/Settlement Review/Settlement Fees Details Canada'''
  +
#Click '''UNIPHARM WHOLESALE DRUGS LTD 10946585'''
  +
#Click '''Drill Down'''
  +
#Click '''Unipharm Wholesale 1626312 - (company) and click '''Select'''
  +
#Click '''Process Dates from and to''' (i.e. 5/1/2017 to 5/31/2017)
  +
#Click '''Generate Report'''
  +
#Sort data by '''Card Type''' and '''Fee Desc'''
  +
#Insert '''AX, MC, VI, DS OR DI''' in front of Fee Descriptionand change miscellaneous fees to '''FEE-SETUP''' (Note: DS = Discover, and DI = Debit Interac)
  +
#Change '''"IWL250 3G - TELUS"''' and '''"IWL250 3G - ROGERS"''' to '''"IWL250 3G - TELUS/ROGERS"'''
  +
#Copy data from downloaded file to '''Fees sheet'''
  +
#Refresh pivot table
   
  +
===Merchant Table===
  +
#Make sure '''Data Total''' reconciles to the '''Data total''' on the Data Sheet. If not, you might be missing some merchants.
  +
#Check totals of data and ensure they match the totals on the pivot tables. If not then check to see all items are included in the table, or that the table is for the correct range of data.
  +
#Check '''Merchant Table sheet''' to ensure totals are reconciled (# of terminals matches to # terminals being rented by merchants)
  +
#The only acceptable discrepancy is merchants with more than one account (i.e. charge will not be covered by UWD).
  +
#Check for any related financial adjustments (if applicable)
  +
#Before printing statement, check over the numbers to the data table and print the statement double sided (long edge)
   
  +
===Manual CVM Adjustments===
  +
No need to create an invoice for store charges because Merchant Statements will provide all the necessary information and the document number will be the merchant statement ending date (i.e. 43017 for April 30, 2017)
   
  +
#Goto '''Data sheet''' and make sure the reconciliation summary is balanced and the same as the pdf 1626312-Statement.
  +
#Change '''Dates''' (columns E1 & E2) to month end date.
  +
#Click '''Portfolio sheet''' and clock '''Print All Statements'''
  +
#Goto '''Data sheet''' and enter manual entry for all applicable charges (see column BU) (Note - the manual entry charge should match printed Merchant Statement)
  +
#Use '''CVM template''' and make sure due date is closest 10th or 25th
   
  +
[[File:Nancy37.png|500px]]
   
 
[[Category:Workflows-Finance]]
  
[[Category:Workflows-Finance]]

Latest revision as of 15:56, 1 February 2021

Overview

uniPHARM uses Chase Paymentech's as our credit card processor. Merchant Statements are released the first week of the following month and all data is accessible from Resource Online.

Contacts

Unipharm Wholesale 1613455 - Virtual Terminals

Download Card Type Summary by Merchant Report

  1. Click Recon Solution/Daily Report Review/Card Type Summary by Merchant
  2. Click UNIPHARM WHOLESALE DRUGS LTD 10946585
  3. Click Drill Down
  4. Click Unipharm Wholesale 1613455 - (company) and click Select
  5. Click Process Dates from and to (i.e. 5/1/2017 to 5/31/2017)
  6. Click Generate Report
  7. Copy data from downloaded file to Sales Sheet (make sure to not delete any accounts, template on data sheet will pick up the data from Sales Sheet) and update pivot table by hovering mouse above pivot table. Right click on mouse and then refresh. Chase Merchant Statement

Download Settlement Fees Detail Canada

  1. Click Recon Solution/Settlement Review/Settlement Fees Details Canada
  2. Click UNIPHARM WHOLESALE DRUGS LTD 10946585
  3. Click Drill Down
  4. Click Unipharm Wholesale 1613455 - (company) and click Select
  5. Click Process Dates from and to (i.e. 5/1/2017 to 5/31/2017)
  6. Click Generate Report
  7. Copy to Fees Sheet and move merchant # and merchant to correct columns
  8. Copy Group data to Type data and change assessment, interchange and transaction fees from Mastercard to MC, Visa to VI, American Express to AX, and Not Card Specific to blank
  9. Create a column called Type in Downloaded File to re-arrange and then join the column Card Type and Group Column Together (hint: use concatenate function, and make sure to delete the extra MC when MC MC appear )
  10. Change amount to positive number (Remember to #Copy and paste as values to remove any formulas)
  11. Once columns and data are arranged in the downloaded file, delete the data in the template. Copy and paste values from downloaded file to template. Update pivot table by right-clicking above pivot table using refresh function.

Download All Transactions

  1. Click Recon Solution/Daily Report Review/All Transactions
  2. Click UNIPHARM WHOLESALE DRUGS LTD 10946585
  3. Click Drill Down
  4. Click Unipharm Wholesale 1613455 - (company) and click Select
  5. Click Drill Down
  6. Click Unipharm Wholesale Drugs 6077431 - (merchant) and click Select
  7. Click Process Dates from and to (i.e. 5/1/2017 to 5/31/2017)
  8. Click Generate Report
  9. Copy only merchant 6077431 to UWD Sheet
  10. Pull down columns A & B to remove any previous manual entries
  11. Pull down columns V to AH to remove any previous manual entries
  12. Look for any N/A entries and enter missing profile in Profiles (you may need to look at the actual POS download, update new cc if applicable) [1]
  13. Any highlighted fields in column B require you to manually change when the same card number is used for multiple accounts (you may need to look at the actual POS download). Change the account number and highlight in yellow.
  14. Check the Sales total for each credit card matches to the sales on the merchant statement
  15. Check the Fees total for each credit card matches to the sales on the merchant statement
  16. Make sure the Reconciliation Summary is balanced.

Invoice UWD Sheet Charges

  1. Goto UWD Sheet and invoice all applicable charges in column AD (column AF will indicate which accounts to invoice)
  2. Enter the invoice number in column AE.
  3. Invoice as manual (AR) invoice using item number 02003812 (separate each entry)

Nancy36.png


Manual CVM Adjustments

No need to create an invoice for store charges because Merchant Statements will provide all the necessary information and the document number will be the merchant statement ending date (i.e. 43017 for April 30, 2017)

  1. Goto Data sheet and make sure the reconciliation summary is balanced
  2. Change Dates column E1 to month end date, i.e. September 30, 2017 and column E2 to the month end date i.e. 93017.
  3. Click Portfolio sheet and clock Print All Statements
  4. Goto Data sheet and enter manual entry for all applicable charges (see column BU) (Note - the manual entry charge should match printed Merchant Statement)
  5. Use CVM template and make sure due date is closest 10th or 25th

Nancy37.png

Unipharm Wholesale 1626312 - Stand Alone and Integrated Terminals

Download Card Type Summary by Merchant Report

  1. Click Recon Solution/Daily Report Review/Card Type Summary by Merchant
  2. Click UNIPHARM WHOLESALE DRUGS LTD 10946585
  3. Click Drill Down
  4. Click Unipharm Wholesale 1626312 - (company) and click Select
  5. Click Process Dates from and to (i.e. 5/1/2017 to 5/31/2017)
  6. Click Generate Report
  7. Copy to Sales Sheet Chase Merchant Statement
  8. Change column B to numeric by copying and pasting values only
  9. Update pivot table

Download Settlement Fees Detail Canada

  1. Click Recon Solution/Settlement Review/Settlement Fees Details Canada
  2. Click UNIPHARM WHOLESALE DRUGS LTD 10946585
  3. Click Drill Down
  4. Click Unipharm Wholesale 1626312 - (company) and click Select
  5. Click Process Dates from and to (i.e. 5/1/2017 to 5/31/2017)
  6. Click Generate Report
  7. Sort data by Card Type and Fee Desc
  8. Insert AX, MC, VI, DS OR DI in front of Fee Descriptionand change miscellaneous fees to FEE-SETUP (Note: DS = Discover, and DI = Debit Interac)
  9. Change "IWL250 3G - TELUS" and "IWL250 3G - ROGERS" to "IWL250 3G - TELUS/ROGERS"
  10. Copy data from downloaded file to Fees sheet
  11. Refresh pivot table

Merchant Table

  1. Make sure Data Total reconciles to the Data total on the Data Sheet. If not, you might be missing some merchants.
  2. Check totals of data and ensure they match the totals on the pivot tables. If not then check to see all items are included in the table, or that the table is for the correct range of data.
  3. Check Merchant Table sheet to ensure totals are reconciled (# of terminals matches to # terminals being rented by merchants)
  4. The only acceptable discrepancy is merchants with more than one account (i.e. charge will not be covered by UWD).
  5. Check for any related financial adjustments (if applicable)
  6. Before printing statement, check over the numbers to the data table and print the statement double sided (long edge)

Manual CVM Adjustments

No need to create an invoice for store charges because Merchant Statements will provide all the necessary information and the document number will be the merchant statement ending date (i.e. 43017 for April 30, 2017)

  1. Goto Data sheet and make sure the reconciliation summary is balanced and the same as the pdf 1626312-Statement.
  2. Change Dates (columns E1 & E2) to month end date.
  3. Click Portfolio sheet and clock Print All Statements
  4. Goto Data sheet and enter manual entry for all applicable charges (see column BU) (Note - the manual entry charge should match printed Merchant Statement)
  5. Use CVM template and make sure due date is closest 10th or 25th

Nancy37.png

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