Difference between revisions of "Accounting Finance:Inventory Invoices-Pre-Checking Inventory Invoices"
Christined (talk | contribs) |
m (Nancyn moved page Finance:Pre-Checking Inventory Invoices to Finance:Inventory Invoices-Pre-Checking Inventory Invoices) |
||
| (14 intermediate revisions by one other user not shown) | |||
| Line 15: | Line 15: | ||
===Purchase Order Enquiry=== |
===Purchase Order Enquiry=== |
||
| − | Take the purchase order number from the invoice and go to the purchase order enquiry screen. |
+ | Take the purchase order number from the invoice and go to the purchase order enquiry screen by selecting it from your '''Enquiries menu'''. This is where we look to make sure the products are received into inventory. |
| + | |||
| − | [[File:Picture8a.jpg| |
+ | [[File:Picture8a.jpg|200px]] |
[[File:Picture9 a.jpg|500px]] |
[[File:Picture9 a.jpg|500px]] |
||
| + | |||
| − | *Type the PO number under document number |
||
| + | Type the PO number under '''Document nbr''' field, press '''enter'''. If status is ''''60'''' matching is permitted. Status ''''60'''' means the whole order has been received. If the status is not ''''60'''', double click the order to drill into the line details. Look for the invoiced items to see if they have been received (i.e. status ''''60'''') or not. |
||
| + | Get the '''supplier number''' and write it on the top of the invoice. |
||
[[File:Picture11a.jpg|500px]] |
[[File:Picture11a.jpg|500px]] |
||
| + | Once you have verified the items were received into inventory, go back and this time put the PO number under the '''Supplier Ref/Ord no''', press '''enter'''. This will show you all order types connected such as XF (reference order) or RE (receiving error) that you may need to include in your invoice entry. |
||
| + | |||
| + | ===Incident Handling Task=== |
||
| + | #Click on '''Incident Handling''' |
||
| + | #Click on '''Work with incidents''' |
||
| + | #Type the customer number and order number, press '''enter'''. This will bring up any incidents related to the order. If something shows up, double click and read all the notes. If the notes are not concerning the items billed on the invoice you are working on you may disregard it but if it is related, make sure to write the incident number on the invoice. |
||
| + | [[File:Picture13.jpg|500px]] |
||
Latest revision as of 12:15, 30 November 2016
Overview
There are three ways which we receive invoices:
- By regular mail
- By EDI (electronic data interchange)
- With the products delivered to our warehouse
Regardless of how it was received we still need to pre-check before payment.
Visual Check
Inspect the invoice:
- Billed to Unipharm (make sure invoice is for us)
- Has a purchase order number
- Has invoice number
Purchase Order Enquiry
Take the purchase order number from the invoice and go to the purchase order enquiry screen by selecting it from your Enquiries menu. This is where we look to make sure the products are received into inventory.
Type the PO number under Document nbr field, press enter. If status is '60' matching is permitted. Status '60' means the whole order has been received. If the status is not '60', double click the order to drill into the line details. Look for the invoiced items to see if they have been received (i.e. status '60') or not. Get the supplier number and write it on the top of the invoice.
Once you have verified the items were received into inventory, go back and this time put the PO number under the Supplier Ref/Ord no, press enter. This will show you all order types connected such as XF (reference order) or RE (receiving error) that you may need to include in your invoice entry.
Incident Handling Task
- Click on Incident Handling
- Click on Work with incidents
- Type the customer number and order number, press enter. This will bring up any incidents related to the order. If something shows up, double click and read all the notes. If the notes are not concerning the items billed on the invoice you are working on you may disregard it but if it is related, make sure to write the incident number on the invoice.
