@@ Line 1: / Line 1: @@
+* [[Periodic-Month|Month]]
-=Month=
+* [[Periodic-Calendar Year|Calendar Year]]
+* [[Periodic-Fiscal Year|Fiscal Year]]
+* [[Periodic-Monitor|Monitor]]
+* [[Periodic-Housekeeping|Housekeeping]]
+* [[Periodic-Purge|Purge]]
+[[Category: IBM i]]
-==Invoices for Miscellaneous Carriers==
+[[Category: I.T. Periodic Tasks]]
-Gerald keys these into a spreadsheet, then send them once a month to I.T.  The instruction on how to do this are in [[Carrier Interface#Other Carriers]]
-=Calendar Year=
-==Set up Courier Schedule for the Year==
-From the warehouse manager, get the list of days that the warehouse will not be open.  Enter these days into file ATLDATEP.  Program PLZIU511 (PLZ -- build shipment file for Atlas) will not run if the current date is in this file.
-whse menu / configuration / stat holidays no pickups
-Press page down to see how the data is entered, then F10 to add.
-==Change Atlas Transmission Times When Friday is a Statutory Holiday==
-Atlas does a late pickup on Fridays, to take to their depot, and distribute to the drivers on Saturday morning (for Saturday delivery).  If the warehouse is closed on Friday, this late pickup will have to be done on Thursday.  Which means we will have to do a late transmission as well.
-We cannot change the transmission schedule ahead of time, so put reminders in your calendar.
-Key in the command WRKJOBSCDE and press enter.
-                         Work with Job Schedule Entries                BART
-/14/15  16:53:30
-  Type options, press Enter.
-=Change   3=Hold   4=Remove   5=Display details   6=Release
-=Work with last submission    10=Submit immediately
-                                                                    Next
-                          -----Schedule------             Recovery  Submit
- Opt  Job         Status  Date       Time      Frequency   Action   Date
- _    ATLAS01      SCD    USER DEF   06:15:00  *WEEKLY    *NOSBM    10/15/15
- _    ATLAS02      SCD    USER DEF   13:15:00  *WEEKLY    *NOSBM    10/15/15
- _    ATLAS03      SCD    USER DEF   13:35:00  *WEEKLY    *NOSBM    10/15/15
-ATLAS04      SCD    *FRI       19:15:00  *WEEKLY    *NOSBM    10/16/15
- _    DHLINV       SCD    USER DEF   22:00:00  *WEEKLY    *NOSBM    10/14/15
- _    ECUREGULAR   SCD    *THU       21:30:00  *WEEKLY    *NOSBM    10/15/15
- _    EDI_PO       SCD    *ALL       07:00:00  *WEEKLY    *SBMRLS   10/15/15
-                                                                        More...
- Parameters or command
- ===>
- F3=Exit   F4=Prompt          F5=Refresh   F6=Add    F9=Retrieve
- F11=Display job queue data   F12=Cancel   F17=Top   F18=Bottom
-Use option 2 to change job ATLAS04.
-                     Change Job Schedule Entry (CHGJOBSCDE)
- Type choices, press Enter.
- Job name . . . . . . . . . . . . > ATLAS04       Name
- Entry number . . . . . . . . . . > 309408        000001-999999, *ONLY
- Command to run . . . . . . . . .   CALL PGM(PLCIU511) PARM('AM')
- Frequency  . . . . . . . . . . .   *WEEKLY       *SAME, *ONCE, *WEEKLY...
- Schedule date  . . . . . . . . .   *NONE         Date, *SAME, *CURRENT...
- Schedule day . . . . . . . . . .   *FRI          *SAME, *NONE, *ALL, *MON...
-                + for more values
- Schedule time  . . . . . . . . .   '19:15:00'    Time, *SAME, *CURRENT
- F3=Exit   F4=Prompt   F5=Refresh   F10=Additional parameters   F12=Cancel
- F13=How to use this display        F24=More keys
-Change the schedule day from *FRI to *THU, and press enter.  Don't forget the change this back for the following week.
-==Copy of Warehouse Balance File==
-When program EOMASW runs on January first for December, it creates a copy of SROSRO, and names it SROSROyyyy where yyyy is the calendar year just ending.  It also builds the logical file SRBSROyyyy.  This allows us to run reports for the auditors.
-Confirm that this has been done.
-==Check ECU (Electronic Catalogue Update) Calendar==
-Every Thursday, a scheduled job builds item files to send to the POS vendors.
-Unity / Start uniPharm Extensions / VA Company / UWD Extensions / ECU Catalog Update / Show Calendar
-Change 'Display Order' to DATED - date descending.
-/15/15  09:54:01    uniPHARM -- PRODUCTION               ECRIQ010/LISTCTL
- ECU RUNNING           ECU - Show Calendar Master File      PRODUCTION  1.00
- Display Order                                 Field      Test Values
- DATED DATE DESCENDING
- Date Range             Week   Status      AND
- ST     00 00     00 00                    AND
-                               Period
-           RH=Run History      WK
- MA=Main   TR=Transmissions    BA=Base File    CH=Changes   PR=Promo
-    Reference  Week St Start/End Dates      SCHED DATE PRICE DATE ADDED DATE
-    APR08 2022 1580 NP APR  9 22  APR 15 22 APR 08 22  APR 08 22  NOV 07 14
-    APR01 2022 1579 NP APR  2 22  APR  8 22 APR 01 22  APR 01 22  NOV 07 14
-    MAR25 2022 1578 NP MAR 26 22  APR  1 22 MAR 25 22  MAR 25 22  NOV 07 14
-    MAR18 2022 1577 NP MAR 19 22  MAR 25 22 MAR 18 22  MAR 18 22  NOV 07 14
-    MAR11 2022 1576 NP MAR 12 22  MAR 18 22 MAR 11 22  MAR 11 22  NOV 07 14
-    MAR04 2022 1575 NP MAR  5 22  MAR 11 22 MAR 04 22  MAR 04 22  NOV 07 14
-    FEB25 2022 1574 NP FEB 26 22  MAR  4 22 FEB 25 22  FEB 25 22  NOV 07 14
-    FEB18 2022 1573 NP FEB 19 22  FEB 25 22 FEB 18 22  FEB 18 22  NOV 07 14
-    FEB11 2022 1572 NP FEB 12 22  FEB 18 22 FEB 11 22  FEB 11 22  NOV 07 14
-    FEB04 2022 1571 NP FEB  5 22  FEB 11 22 FEB 04 22  FEB 04 22  NOV 07 14   +
-                                                                  F21=Scrn Reset
-  F3=Exit   F5=Refresh     .                        F12=Previous  F24=Scrn Save
-Make sure the latest date on this file will cover the following year.  If not, add more.
-Key in  GENECUCAL  and press F4 to prompt.  Start with the week AFTER the last one on the file.
-                     GENERATE ECUCALP FILE (GENECUCAL)
- Type choices, press Enter.
- STARTING WEEK #  . . . . . . . .   1581          Number
- # OF WEEKS TO GENERATE . . . . .   300           Number
- SCHEDULE DATE - CE . . . . . . .   20            Number
- SCHEDULE DATE - YR . . . . . . .   22            Number
- SCHEDULE DATE - MO . . . . . . .   04            Number
- SCHEDULE DATE - DY . . . . . . .   22            Number
-==T5 - Statement of Investment Income==
-Finance creates an Excel file, then saves as T5file.csv
-Move this to bart / uwd staging / T5 /
-Make a copy, and rename it to T5file.csv (after deleting file from last year).
-'''Upload to i and build files'''
-Start ASW to setup your library list.
-On a command line, key in  CALL  T5PRODCSV and press Enter.
-This CL uses program T5PROD to build files T5619P (T619 header file), T5SHRP (T5 shareholder recipient file), and T5UWDP (T5 UWD summary file).
-'''Print T5 forms'''
-Call program T5PRINT.  This will include the form, so prints on regular paper.
-It will be directed to your default printer; probably QPRINT.  To change it, key in  WRKSPLF  and press Enter.  Find the file  TPRINTP, and use option 2 to change it.  Press page down, and key  ELAHO  into the ‘Output queue’.  (Maybe STEIN.)
-As this is sensitive information, go to the printer and wait for the T5’s.
-'''Use WebSmart to build XML file'''
-Sign on to infonet.unipharm.com to get a valid log in.
-In URL, change ‘in_home’ to ‘t5619list’ (this program is not on a menu).
-. Click the XML icon in the Action column (rightmost icon) next to the T5619P record you would like to generate the return for. This will present a prompt with default IFS location and file name.
-. Click the 'Build XML' button. This calls a program that will build the XML file and save it to the specified IFS location.  (this is not the file you need, so continue with these instructions.)
-. The list program will then present a summary indicating the IFS location and file name. Use the 'View File' button to open the XML document in the browser.
-. Use the File menu in the browser to save the document to your local drive, a network drive or you can use the back button to return to the summary. The file currently saved on the IFS is in EBCDIC (I think), so you must save it from here in order to convert it to ASCII and use it.
-. Use the back error to get back to the program, and click on Log Out.
-'''Validate the XML file'''
-* I think that we only need to do this if either CRA or we, make a change.
-XMLMind – Professional edition $300usd ($330usd in Jan 2013)
-You can download upgrades for 1 year after purchase.  This means, if you purchase on Jan 30, 2013 you can download the upgrade, and process next year’s T5s up to Jan 29, 2014 – without having to pay again!
-Original email from them –
- Please keep a record of this number for later reference,
- since you will need it to download the software.
- xe-usr-5.5 distribution includes the following files:
- http://www.xmlmind.com/store_download/xe-usr-5.5/xxe-pro-5_5_0-setup-nojvm.exe
- (Jan 21 2013 08:30:20 GMT, 51489184 bytes)
- Windows auto-installable binary distribution. (Requires a publicly installed Java 1.6+ runtime.)
- http://www.xmlmind.com/store_download/xe-usr-5.5/xxe-pro-5_5_0-setup.exe
- (Jan 21 2013 08:30:20 GMT, 72841280 bytes)
- Windows auto-installable binary distribution, bundled with a private Java 1.6.0_38 runtime.
- http://www.xmlmind.com/store_download/xe-usr-5.5/xxe-pro-5_5_0.dmg
- (Jan 21 2013 08:30:19 GMT, 54611291 bytes)
- Mac OS X native binary distribution. Requires Mac OS X 10.6 (Snow Leopard) or 10.7 (Lion) or 10.8 (Mountain Lion) and latest  Apple Java 1.6.
- http://www.xmlmind.com/store_download/xe-usr-5.5/xxe-pro-5_5_0.tar.gz
- (Jan 21 2013 08:30:20 GMT, 51406214 bytes)
- Distribution compressed with tar+gzip.
- http://www.xmlmind.com/store_download/xe-usr-5.5/xxe-pro-5_5_0.zip
- (Jan 21 2013 08:30:20 GMT, 54769987 bytes)
- Distribution compressed with zip.
- In order to be able to download these files,
- when prompted by your Web browser, please enter:
- sheilav@unipharm.com
- as the requested username and enter:
- YoNyTqD
- as the requested password.
- Your license grants you free access to new versions of the product
- until January 30, 2014.
- See <http://www.xmlmind.com/xmleditor/upgrade.html>
- for the upgrade procedure.
- For technical support on this product post a message to
- <xmleditor-client@xmlmind.com>. Please keep a record of this address
- since it is reserved for registered licensees and is not
- advertised anywhere.
-To pay for and download a new version –
-http://www.xmlmind.com/xmleditor/buy.html
-If you download a new version, make sure all the schemas (is that the plural of schema, or is it already plural?)  (.xsd) are in bin folder.
-On Pat’s computer, the W3C XML Schema is in –
- C:\Documents and Settings\patp\My Documents\T5\XML Mind Editor Professional
-It is also in –
- Superserver\tech\common\iSeries\T5\ XML Mind Editor Professional
-To validate –
-- Copy the XML to be validated into the folder containing the XL schema.
-- Run XMLmind XML Editor
-- Click on ‘File’, ‘Open’, the XML file in the schema folder (from  above), and then on ‘Open’
-- The window will contain a list of errors if there are any, or the XML.  If
-there are no errors, the bottom line will show  “Z:\Common\iSeries\T5\XML
-Mind Editor Professional\T5619LIST.xml is valid”
-'''Send to CRA website'''
-Nancy does this step.
-Go to 	https://apps.cra-arc.gc.ca/ebci/leb0/upload/T05iDisclaimerRender-e
-and click on ‘I agree’.
-Key in Account number and Web Access Code to complete the identification section.
-Find the location of your electronic information return and attach .
-Submit your electronic information return (XML format).
-Keep the submission number provided on the confirmation of receipt page.
-'''More Info on Printing T5’s'''
-The T5 form is in an overlay, which is then included in the printer file.  The form and the content is then printed together.  If the form changes, the overlay will have to be changed.
-Download pdf of T5 from CRA web site (in this example, it is t5-flat-10b in H:\Software Library \ T5 forms)
-See IBM Document Number 5184341 Creating AFP Resources Using the IBM AFP Printer Drivers
-Create a printer that prints to a file (T5 AFP)
-Print pdf to the T5 printer (produces t5-flat-10b.prn or t5-flat-10b-p1.prn)
-Upload an overlay to the System i
-•	iSeries Navigator / AFP Manager / bottom right, “Import an overlay”
-•	T5OVL should not exist before the upload, as it will be created
-[[File:Example.jpg]]
- add image
-Test overlay on System I
-OVRPRTF FILE(QPDCDEVA) DEVTYPE(*AFPDS) FRONTOVL(UWDASWPRDD/T5OVL) HOLD(*YES) SAVE(*YES) OVRSCOPE(*CALLLVL)
-prtdevadr ctl01
-wrksplf, 8=Attributes – to look at splf QPDCDEVA
-OVRPRTF FILE(T5PRINTP) DEVTYPE(*AFPDS) CPI(15) FRONTOVL(T5OVL) HOLD(*YES) SAVE(*YES) OVRSCOPE(*CALLLVL)
-can specify FONT in the ovrprtf
-then call print program, send output to elaho
-'''If overlay cannot be created -'''
-Print form (pdf from CRA website).
-Recompile T5PRINTP without the overlay.
-Run T5PRINT, and print.  Output will be content only; without the form.
-Put pages back into printer, and photocopy form over top of the printed output (will have to figure out in what orientation to load the pages).
-=Fiscal Year=
-==Correct Last Day of February==
-ASW does not handle leap year when setting period end dates - it simply adds one to the year.  This means that February 29th is not in any fiscal period, and the system does not know how to deal with it.
-At the beginning of a leap year, we must manually change February 28 to 29.  Then, the year following, we must change it back.
-The G/L Control File can only be changed by a user profile connected to the group profile ASW4ADM.  An ASW administrator can change tables that affect the way ASW functions.  They can also update an out of balance journal that would put the G/L out of balance - so use it with care!.
-Sign on as user FINADMIN with our favorite password.
-Key  ASW  and press enter.
-Key  GO GLSET  and press enter.
-Select option 2 Work with G/L control file, and correct the last day in February.
- *VA/480B*  G/L control file maintenance             10/15/15 09:16:16 GDMD0911
- -------------------------------------------------------------------------------
-                                        Period name          End date
- Actual year/period.. 1609              FEBRUARY             022815
-                                        MARCH                033115
- Last closed period.. 1607              APRIL                043015
- First stored period. 0812              MAY                  053115
-                                        JUNE                 063015
-                                        JULY                 073115
-                                        AUGUST               083115
-                                        SEPTEMBER            093015
-                                        OCTOBER              103115
-                                        NOVEMBER             113015
- No of normal periods 12                DECEMBER             123115
- Total no of periods. 13                JANUARY              013116
-                                        YEAR END             043016
-==Make Sure Opening Balances for Analyser have been Built Correctly==
-Go into G/L transaction inquiry, and look at a balance sheet account, for example 130000. Look at the balance for the last period of the previous year, and the first period of current year. If they don't look right, check file ANOBOB with query.
-                            Specify File Selections
- Type choices, press Enter.  Press F9 to specify an additional
-   file selection.
-   File . . . . . . . . .   ANOSTK         Name, F4 for list
-     Library  . . . . . .     UP1480BFVA   Name, *LIBL, F4 for list
-   Member . . . . . . . .   *FIRST         Name, *FIRST, F4 for list
-   Format . . . . . . . .   ANSTK          Name, *FIRST, F4 for list
-   File ID  . . . . . . .   T01            A-Z99, *ID
-   File . . . . . . . . .   ANOBOB         Name, F4 for list
-     Library  . . . . . .     UP1480BFVA   Name, *LIBL, F4 for list
-   Member . . . . . . . .   *FIRST         Name, *FIRST, F4 for list
-   Format . . . . . . . .   ANBOB          Name, *FIRST, F4 for list
-   File ID  . . . . . . .   T02            A-Z99, *ID
-                              Specify Type of Join
- Type choice, press Enter.
-   Type of join . . . . . . . .   1      1=Matched records
-=Matched records with primary file
-=Unmatched records with primary file
-                           Specify How to Join Files
- Type comparisons to show how file selections are related, press Enter.
-   Tests:  EQ, NE, LE, GE, LT, GT
- Field             Test     Field
- KESUTA            EQ       BOSUTA
- KEREFK            EQ       BOREFK
-                          Select and Sequence Fields
- Type sequence number (0-9999) for the names of up to 500 fields to
-   appear in the report, press Enter.
- Seq   Field             Text                                          Len  Dec
-T01.KESUTA        Base or summary level code                      3
-T01.KEMK01        Mapped statistics key 01                       35
-T02.BOSUTA        Base or summary level code                      3
-T02.BOYEAR        Year                                            4    0
-T02.BOBATP        Balance type                                    3
-T02.BOREFK        Reference key between STK > BAL/BKX/BOB/BU     13    0
-T02.BODAOB        Debit opening balance value                    21    4
-T02.BOCAOB        Credit opening balance value                   21    4
-                                 Select Records
- Type comparisons, press Enter.  Specify OR to start each new group.
-   Tests:  EQ, NE, LE, GE, LT, GT, RANGE, LIST, LIKE, IS, ISNOT...
- AND/OR  Field             Test   Value (Field, Number, 'Characters', or ...)
-         KEMK01            EQ     '130000'
-  AND    BOYEAR            EQ     2015
-Press F5 to run this query.
- Lvl  Key     Lvl  Year  Bal    Ref        Debit opening        Credit opening
- cod  01      cod        tpe    key        balance value        balance value
-130000  008  2015  301    150   1,230,233,934.2600    1,219,240,254.9400-
-130000  013  2015  301    264   1,230,233,934.2600    1,219,240,254.9400-
-130000  004  2015  301    152   1,230,233,934.2600    1,219,240,254.9400-
-130000  003  2015  301    219   1,230,233,934.2600    1,219,240,254.9400-
-130000  005  2015  301    128   1,230,233,934.2600    1,219,240,254.9400-
-130000  007  2015  301    170   1,230,233,934.2600    1,219,240,254.9400-
-130000  014  2015  301    264   1,230,233,934.2600    1,219,240,254.9400-
-130000  009  2015  301    264   1,230,233,934.2600    1,219,240,254.9400-
-130000  002  2015  301    264   1,230,233,934.2600    1,219,240,254.9400-
- A11  130000  A11  2015  301    415   1,230,233,934.2600    1,219,240,254.9400-
- A12  130000  A12  2015  303     18   1,230,233,934.2600    1,219,240,254.9400-
-130000  006  2015  301    192   1,230,233,934.2600    1,219,240,254.9400-
-130000  001  2015  301    264   1,230,233,934.2600    1,219,240,254.9400-
-The different summary levels should all agree. (the base levels A11 and A12 will probably be correct). If they don't, sign on as FINADMIN and go to menu STCSLM. Do menu option 3 for each level that does not have the correct opening balances. You have to redo the most complex levels first; as the program will try to use a different summary level as the base. The most complex summary level will have to use the base levels to recalculate. For example, in this sequence. 1, 2, 3, 4, 5, 9, 6, 7, 8, 13, 14.  See the section on ASW Analyser for an explanation of what these are.
-* Note that you cannot rebuild these summaries while there is activity on the system.  Current transactions will update Analyser dynamically, then be included a second time in the rebuild.  It is also possible to use the same reference key number twice.  I have been doing this on Saturdays.
-=Monitor=
-==Invoice Numbers - Estimated to Wrap in 2018==
-We started in 2005 with an invoice number of 1000001, and credit note number of 3000001.  On June 5, 2009 invoice numbers passed 3000000 and duplicated the credit note numbers.  ASW was fine, as it accesses files by invoice number / type (1-invoice, 2-credit note) / year.  The extensions were not.  We quickly changed them to use the same key structure - after changing the next invoice number (in the number series table) to 5000001.
-When the invoice number reaches 8999999 it will go back to 1000001.  I don't think anything will happen - but keep an eye on it just in case.
-==Pick List Numbers - estimated to Wrap in 2018==
-We started in 2005 with pick list number 5000000.  In July 2013, we reached 8999999 and went back to 3000001.  WE WILL HAVE A PROBLEM WHEN WE REACH 5000000 AGAIN.
-The sales order detail file (SROORSPL) has pick list number on it, and has logical file using it.  Before pick list numbers wrap, we will have to stat clearing this field.
-Custom file PLDETL will have to be purged.
-The shipment archive file (ATLARCHP) wasn't created until 2010, but will have to be purged when pick list numbers approach 7550000.
-I don't know what effect this will have on ASW, or what other files could be involved.  As uniPHARM gets closer to this, Protelo show start investigating.

Difference between revisions of "Information Systems:IBM i Periodic Administrative Tasks"

Latest revision as of 15:42, 2 March 2017

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