Difference between revisions of "Accounting Finance:Statements-Running Customer Statements"

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(Created page with "==Overview== ===Statement Format=== *There are two types of statements that can be created. These include: Balance Forward Statements and Open Item Statements. *Balance Forw...")
 
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[[File:RunStmt5.PNG|400px]]
  
[[File:RunStmt5.PNG|400px]]
   
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:6. Run statement for:
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Run statement for:
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::*– bi-monthly (16th and 1st)
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::*bi-monthly (16th and 1st)
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::*– monthly (vendor statements at month-end only) (1st only)
 +
::*monthly (vendor statements at month-end only) (1st only)
 
Do not run statements at the same time. Wait until the first is completed before starting the next.
  
Do not run statements at the same time. Wait until the first is completed before starting the next.
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:7. Scroll down and find statement type and statement period
 +
:6. Scroll down and find statement type and statement period
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:8. Enter '''RU''' next to statement period and press '''Enter'''
 +
:7. Enter '''RU''' next to statement period and press '''Enter'''
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:10. Regenerate statement data '''Y''' and press '''Enter'''
 +
:8. Regenerate statement data '''Y''' and press '''Enter'''
   
 
[[File:RunStmt6a.PNG|400px]]
  
[[File:RunStmt6a.PNG|400px]]
   
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:11. '''Specify Run Method''' – enter '''B''' for Batch. Always do Batch.
 +
:9. '''Specify Run Method''' – enter '''B''' for Batch. Always do Batch.
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:12. Press '''Enter'''
 +
:10. Press '''Enter'''
   
 
[[File:RunStmt7a.PNG|400px]]
  
[[File:RunStmt7a.PNG|400px]]
   
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:13. Press '''Enter''' to confirm
 +
:11. Press '''Enter''' to confirm
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:14. Go to Work with Jobs and make sure there are no active jobs before proceeding
 +
:12. Go to Work with Jobs and make sure there are no active jobs before proceeding
   
 
[[File:RunStmt8.PNG|400px]]
  
[[File:RunStmt8.PNG|400px]]
   
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:15. Select '''5 View Statement Runs'''
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:13. Select '''5 View Statement Runs'''
   
 
[[File:RunStmt9.PNG|400px]]
  
[[File:RunStmt9.PNG|400px]]
   
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:16. Find run numbers (the first run is a balance forward statement and the second is an open item statement)
 +
:14. Find run numbers (the first run is a balance forward statement and the second is an open item statement)
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The “regular” statements have a '''P''' in the ID; the monthly ones end in '''MM'''
 +
::*The “regular” statements have a '''P''' in the ID; the monthly ones end in '''MM'''
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:17. Update statement checklist with the 2 run ID’s
 +
:15. Update statement checklist with the 2 run ID’s
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:18. Go back to STM-RUN/6 to repeat the procedures for '''MM''' statements (month-end only)
 +
:16. Go back to STM-RUN/6 to repeat the procedures for '''MM''' statements (month-end only)
−
:19. After generating the statements, proceed to FIN-AR-019 before printing statements. Make sure there are no discrepancies before printing statements.
 +
:17. After generating the statements, proceed to FIN-AR-019 before printing statements. Make sure there are no discrepancies before printing statements.
   
 
[[File:RunStmt10.PNG|400px]]
  
[[File:RunStmt10.PNG|400px]]

Revision as of 13:58, 8 May 2017

Overview

Statement Format

  • There are two types of statements that can be created. These include: Balance Forward Statements and Open Item Statements.
  • Balance Forward Statements provide a detailed list of all customer transactions, both current and future. Customers who receive these statements are setup in the Customer Statement Format Types extension file.
  • Open Item Statements provide a detailed list of all customer transactions associated with an Open Item for the statement period. Again customers who receive these statements are setup in the Customer Statement Format Types extension file.

Statement Types

  • BA – bimonthly automatic
  • MA – monthly automatic
  • MM – monthly manual

Running Customer Statements

1. Select 2 Start uniPharm Extensions

RunStmt1.PNG

2. Select 1 VA Company (PRODUCTION)

RunStmt2.PNG

3. Select 1 UWD Extensions

RunStmt3.PNG

4. Select 7 STM -- Statements

RunStmt4.PNG

5. Select 11 View Statement Control Periods

RunStmt5.PNG

Run statement for:

  • bi-monthly (16th and 1st)
  • monthly (vendor statements at month-end only) (1st only)

Do not run statements at the same time. Wait until the first is completed before starting the next.

6. Scroll down and find statement type and statement period
7. Enter RU next to statement period and press Enter
8. Regenerate statement data Y and press Enter

RunStmt6a.PNG

9. Specify Run Method – enter B for Batch. Always do Batch.
10. Press Enter

RunStmt7a.PNG

11. Press Enter to confirm
12. Go to Work with Jobs and make sure there are no active jobs before proceeding

RunStmt8.PNG

13. Select 5 View Statement Runs

RunStmt9.PNG

14. Find run numbers (the first run is a balance forward statement and the second is an open item statement)
  • The “regular” statements have a P in the ID; the monthly ones end in MM
15. Update statement checklist with the 2 run ID’s
16. Go back to STM-RUN/6 to repeat the procedures for MM statements (month-end only)
17. After generating the statements, proceed to FIN-AR-019 before printing statements. Make sure there are no discrepancies before printing statements.

RunStmt10.PNG

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