Difference between revisions of "Accounting Finance:Cash Book General Ledger Transactions"
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(Created page with "==Course Audience== *This course has been designed for: -Accounting (applicable individuals) ==Course Pre-requisites== *Must have completed the following courses: -FIN-GL-0...") |
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| − | == |
+ | ==Overview== |
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| − | *This course has been designed for: |
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| − | -Accounting (applicable individuals) |
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| − | ==Course Pre-requisites== |
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| − | *Must have completed the following courses: |
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| − | -FIN-GL-002 Entering General Ledger Transactions |
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| − | *Must have: |
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| − | -User Profile |
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| − | -B-001 Orientation Training |
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| − | -B-HTL-001 Basic Hotline Training |
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| − | ==Course Components== |
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| − | *Classroom training - 15 mins (max) |
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| − | *Practical training - 10 mins |
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| − | *Daily practice (until 'go live') |
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| − | ==Course Reference Material== |
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| − | *PowerPoint handout (also available on-line) |
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| − | *Workflow diagram |
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| − | ==Course Objectives== |
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| − | *By the end of this course, you will be able to: |
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| − | -Understand how to enter a cash book general ledger transaction (i.e. payroll) |
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| − | ==Sign On & Startup== |
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| − | '''Sign on''' |
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| − | *Double left-click the ASW icon on your desktop |
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| − | '''Sign on to AS400''' |
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| − | *Click anywhere on screen |
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| − | *Enter your '''User Name''' (as assigned by the DMS Technical Administrator) |
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| − | *Enter your '''password''' |
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| − | *Click '''enter''' |
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| − | '''Unity Startup Menu''' |
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| − | *Enter '''1''' under option |
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| − | *Click '''enter''' |
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| − | [[File:GLT3.png|400px]] |
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| − | *Double-click on uniPHARM ASW 4.80B. |
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| − | [[File:GLT4.png|400px]] |
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==Cash Book Entry Process== |
==Cash Book Entry Process== |
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#Click '''enter''' |
#Click '''enter''' |
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[[File:GLT6.png|400px]] |
[[File:GLT6.png|400px]] |
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*Change document type '''GLC''' |
*Change document type '''GLC''' |
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*Click '''enter''' to update the postings in the General Ledger |
*Click '''enter''' to update the postings in the General Ledger |
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[[File:GLT12.png|400px]] |
[[File:GLT12.png|400px]] |
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| − | ==Exercise #1== |
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| − | *Enter a cash book general ledger transaction to record a bi-weekly payroll posting. |
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| − | *Enter transaction ref '''PAYROLL''' |
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Latest revision as of 15:25, 5 October 2017
Overview
- The Cash Book routine supports the control of bank accounts in the General Ledger and the purposes is to specify the G/L bank accounts in order to make it easy to reconcile bank statements.
- This is obtained by the entry of Cashbook information when you handle the daily payment routine in the General Ledger, Accounts Receivable and Accounts Payable.
- This includes, for example, manual payments and receipts, deposits and A/P automatic payments. The G/L bank account will become Cash Book control accounts which ensures that only Cashbook entries will be possible to enter.
Cash Book Entry Process
- Select ASW FastPath→Financial accounting→General Ledger transaction tasks→Enter financial transactions
- Enter voucher type 50
- Enter batch amount
- Click enter
- Choose a routine G/L Transactions or G/L Easy Entry Transactions
- Click enter
- Change document type GLC
- Click enter
- Click Cash Book Entry or click F8
- Change bank (optional)
- Change bank currency (optional)
- Enter bank amount
- Enter Transaction ref (enter a reference for the transaction that will be used in the routine Work with Cash Book Reconciliation)
- Enter text (optional)
- Click enter
- This panel also provides you with the function key F6, Fund Transfer.
- This function key is only available from the G/L transactions entry panel.
- The fund transfer makes it possible to move amounts between different banks by creating two Cashbook entries within one voucher.
- The function enables an easy way to change the bank if the total or part of the posted amount has to be moved.
- Enter Account
- Enter Cost (if mandatory)
- Enter Amount
- Enter Text (optional)
- Click enter twice
- Enter next G/L transaction and click enter OR press F12 to move back to previous panel
- Tip: if you want more information on an account you have entered, mark the posting and click enter and then click F2.
- The system shows the panel Account information.
- Click F3 to return to the entry panel.
- Tip: If you want to enter unique text per accounting year, voucher type/number, mark the posting on panel G/L transaction entry and press F10.
- The system shows panel Text maintenance.
- Click F12 to return to the entry panel.
Financial System Transaction Entry
- Click F3 to end the journal
- Mark close batch
- Enter description (optional)
- Change Printer queue (optional)
- Change # of copies (optional)
- Change Hold on spool file (optional)
- Click enter
- Click enter to update the postings in the General Ledger
