Accounting Finance:Employee Work Permit

Overview

For foreign workers, an offer of employment from a Canadian employer is usually required before the worker may be granted a Temporary Work Permit by Employment and Social Development Canada (ESDC). There are several steps to this process.

Contacts

• For more information on an employer's obligations for work permits http://www.cic.gc.ca/english/helpcentre/answer.asp?qnum=211&top=17

Employer's Obligations

• make sure that the temporary worker has the necessary work permit (the Social Insurance Number [SIN] that a temporary worker is given is not proof that they have a valid work permit);
• comply with the conditions and time limits outlined in the temporary worker’s work permit; you are legally responsible for ensuring that these conditions are met, so make sure you are familiar with them;
• remain actively engaged in the business that submitted the offer of employment for as long as the temporary worker is employed;
• comply with all federal, provincial and territorial employment laws, including laws about recruiting workers;
• provide the temporary worker with a job in the same occupation that was listed in the offer of employment;
• provide the temporary worker with wages and working conditions that meet or are better than those listed in the offer of employment;
• make reasonable efforts to provide a workplace that is free of physical, sexual, psychological and financial abuse;
• keep any documentation related to the hiring and employment of the temporary worker for a period of six years after the work permit is issued; and
• attend any inspection and provide all requested documentation or information.

Payroll

1. Employee SIN# 9xx-xxx-xxx with Expiry Date
2. Work Permit Expiry Date should be same or less than SIN# Expiry Date
3. Check with work permit conditions
4. Record information to people@work–Data Entry-Person-Personal Information
5. Schedule email To Do List 3mos/1wk before work permit expiry date toPayroll Adminstrator and Manager, Finance
6. Remind employee new work permit request before 3 months expiry date
7. Remind employee new work permit request before 1 week expiry date

MSP

1. Submit MSP application form and attached documents by mail, no Web
2. Only after obtaining approval from MSP, should you proceed with enrolling the employee to the Group Health Benefits

Group Health Benefits

1. Submit employee enrolment form to Group Health Benefits on time
2. Notice waiting MSP approval, request to waive late applicant state
3. Forward MSP approval document to Group Health Benefits