Difference between revisions of "Accounting Finance:Staff Credit Cards"

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==Overview==
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The following process is for adding a staff member into the system as a customer for staff purchases that will be paid through credit card. Before this process can begin, the staff member must complete the '''Credit Card Authorization and Direction''' form and have it signed.
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==Update Credit Card Holder Spreadsheet==
  
==Update Credit Card Holder Spreadsheet==
   
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* Update Credit Card Holder List to include the staff member that will be added to the credit card list
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* Update Credit Card Holder List to include the staff member that will be added to the credit card list: {{unc|\\superserver\Accounting\common\AR\Banking\Chase Paymentech\Staff on Credit Card|Credit Card Holder List}}
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* List can be found under "Common" -> A/R -> Banking -> Chase -> Staff on Credit Card
  
 
* Enter:
 
* Enter:
 
#Staff name
  
#Staff name
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==Update Batch Processing Template==
  
==Update Batch Processing Template==
   
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Template spreadsheet is found under Common -> A/R -> Banking -> Chase Paymentech -> Templates
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Template spreadsheet: {{unc|\\superserver\accounting\common\AR\Banking\Chase Paymentech\Templates\|Chase Template}}
   
 
Add the following information
  
Add the following information
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* Account Number
  
* Account Number
   
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==Update Orbital Profile==
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==Create Orbital Profile==
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[[Accounting Finance:Chase Paymentech-Orbital-Profile Management|Link to Chase Paymentech-Orbital-Profile Management]]
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Log into the Orbital portal and select '''Admin''' -> '''Profile Management''' -> '''New Profile'''
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Enter the following information:
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# Profile ID: Same as the Profile ID entered into the Batch Processing Template (Account #, Initials, Card Type)
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# Enter '''Customer Name'''
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# Unclick '''"Use Next Available Profile ID"'''
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# Country Code: '''Canada'''
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# Enter '''Email Address'''
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# Order Description: '''Customer Name'''
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# Click '''"Use Profile ID as Order Number"'''
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# Enter Card Information - '''Card Number and Expiration Date'''
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# Click '''Add'''
   
 
==Add into Merchants==
  
==Add into Merchants==
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This will enter the Staff Member into the Mocha System
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# Navigate to the '''70 - Bank EDI''' menu
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# Press '''F7''' for Merchants
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# Press '''F6''' to add the staff member
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# Enter the following information
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* Customer Number
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* Card type: V or M
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* Account: Credit Card Number '''000XXXXXX******XXX''' (# 0's, First 6 digits, 6 *'s, Last 4 digits)
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* Cardholder Name as it appears on the Credit Card
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* Card Expiry Date
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* Email Address
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[[Category:Workflows-Finance]]
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[[Category:Bank]]
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[[Category:Chase]]

Latest revision as of 11:46, 12 April 2018

Overview

The following process is for adding a staff member into the system as a customer for staff purchases that will be paid through credit card. Before this process can begin, the staff member must complete the Credit Card Authorization and Direction form and have it signed.

Update Credit Card Holder Spreadsheet

  • Update Credit Card Holder List to include the staff member that will be added to the credit card list: Credit Card Holder List
  • Enter:
  1. Staff name
  2. Account Number
  3. Card Type
  4. Effective Date
  5. Special Terms ( Ex. if taking the entire balance on payment date or 30 days if blank)

Update Batch Processing Template

Template spreadsheet: Chase Template

Add the following information

  • Profile (Account number, initials, card type V or M)
  • Card Owner
  • Email
  • Account Type (Staff)
  • Account Number

Create Orbital Profile

Link to Chase Paymentech-Orbital-Profile Management

Log into the Orbital portal and select Admin -> Profile Management -> New Profile

Enter the following information:

  1. Profile ID: Same as the Profile ID entered into the Batch Processing Template (Account #, Initials, Card Type)
  2. Enter Customer Name
  3. Unclick "Use Next Available Profile ID"
  4. Country Code: Canada
  5. Enter Email Address
  6. Order Description: Customer Name
  7. Click "Use Profile ID as Order Number"
  8. Enter Card Information - Card Number and Expiration Date
  9. Click Add

Add into Merchants

This will enter the Staff Member into the Mocha System

  1. Navigate to the 70 - Bank EDI menu
  2. Press F7 for Merchants
  3. Press F6 to add the staff member
  4. Enter the following information
  • Customer Number
  • Card type: V or M
  • Account: Credit Card Number 000XXXXXX******XXX (# 0's, First 6 digits, 6 *'s, Last 4 digits)
  • Cardholder Name as it appears on the Credit Card
  • Card Expiry Date
  • Email Address
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