Purchasing:Purchasing-Ordering specific items from Pfizer/Hospira

Procedures (specific) for ordering from Pfizer (legacy Hospira items)

Background

• Recently Pfizer (#22337) acquired the marketing rights to a number of products that we used to purchase from Hospira.
• Pfizer has specific criteria for ordering these items (related to unit of measure UofM) that are unique to how our normal item/ordering processes work.
• We have been ordering these items using Purchase Order type PO, but Pfizer would like these items to come through the EDI system - type PE.
• More details - When we create an item it has to be built based on established "rules" concerning UofM, UPC, size fields, pricing etc. that are critical for purchasing/receiving/put-away/picking processes. Pfizer has asked us to order a product that we sell as an each (EA) with a UPC printed on the selling box and is packed as 25 eaches in a pack (PK) - as an EA on the PO (but as a pack of 25). Example below;

Example

• Current set up of item
• Item #00052308
• Description - STERILE WATER FOR INJ. W/PRES 3977 (13) BACTERIOSTATIC
• Size - 30ML
• UPC - 0118821353977004 - EA (each)
• UofM - Each = 1, Box = 25
• Vend item # 03977030
• Selling EA
• Pricing = $92.95 BX

• Item notes used indicating linkage between both items - ITEM NOTES
• ITEMNOTPO 1 ITEM TO ORDER IS 002603264

• To comply with Pfizer's requirements the following solution has been developed. Pfizer has told us that they will be able to process our Purchase Order's will only the vendor item # (no UPC) - NOTE PE type.
• We have created another item # that will be used/switched by the purchasing department before sending PE's to Pfizer (more details below).
• Set up of secondary item (real item in our system, but only for PE ordering purposes).
• Item #02603264
• Description - STERILE WATER FOR INJ. W/PRES 3977 (13) BACTERIOSTATIC
• Size - 25X30ML (NOTE difference)
• UPC - left blank on purpose
• UofM - Each = 25 (NOTE difference)
• Vend item # 03977030
• Selling EA
• Pricing = $92.95 EA (NOTE difference)

• Item notes used indicating linkage between both items - ITEM NOTES
• ITEMNOTPO 1 ITEM TO ORDER IS 00052308

Processes

• Buyer/Buyers Assistant will review Purchase Suggestions and determine item/quantities based on usual criteria.
• Purchase Suggestion will be imported into "Create PO" - using PE type
• Buyer/Assistant will replace the original item #'s and quantities with the new item #'s
• PE will be printed and sent to Pfizer via normal EDI processes
• After sending - Buyer/Assistant will replace the item #'s and quantities back to the original item #'s
  • Critical that this is done before product is received by uniPHARM. Recommended that work is completed all within same day!