Difference between revisions of "Purchasing:Purchasing-Ordering specific items from Pfizer/Hospira"
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* Recently Pfizer (#22337) acquired the marketing rights to a number of products that we used to purchase from Hospira. |
* Recently Pfizer (#22337) acquired the marketing rights to a number of products that we used to purchase from Hospira. |
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* Pfizer has specific criteria for ordering these items (related to unit of measure UofM) that are unique to how our normal item/ordering processes work. |
* Pfizer has specific criteria for ordering these items (related to unit of measure UofM) that are unique to how our normal item/ordering processes work. |
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| + | * We have been ordering these items using Purchase Order type PO, but Pfizer would like these items to come through the EDI system - type PE. |
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* More details - When we create an item it has to be built based on established "rules" concerning UofM, UPC, size fields, pricing etc. that are critical for purchasing/receiving/put-away/picking processes. Pfizer has asked us to order a product that we sell as an each (EA) with a UPC printed on the selling box and is packed as 25 eaches in a pack (PK) - as an EA on the PO (but as a pack of 25). Example below; |
* More details - When we create an item it has to be built based on established "rules" concerning UofM, UPC, size fields, pricing etc. that are critical for purchasing/receiving/put-away/picking processes. Pfizer has asked us to order a product that we sell as an each (EA) with a UPC printed on the selling box and is packed as 25 eaches in a pack (PK) - as an EA on the PO (but as a pack of 25). Example below; |
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| − | * To comply with Pfizer's requirements the following solution has been developed. Pfizer has told us that they will be able to process our |
+ | * To comply with Pfizer's requirements the following solution has been developed. Pfizer has told us that they will be able to process our Purchase Order's will only the vendor item # (no UPC) - NOTE PE type. |
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* |
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| − | * We have created another item # that will be used/switched by the purchasing department before sending |
+ | * We have created another item # that will be used/switched by the purchasing department before sending PE's to Pfizer (more details below). |
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* |
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| − | * Set up of secondary item (real item in our system, but only for |
+ | * Set up of secondary item (real item in our system, but only for PE ordering purposes). |
* Item #02603264 |
* Item #02603264 |
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* Description - STERILE WATER FOR INJ. W/PRES 3977 (13) BACTERIOSTATIC |
* Description - STERILE WATER FOR INJ. W/PRES 3977 (13) BACTERIOSTATIC |
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===Processes=== |
===Processes=== |
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* Buyer/Buyers Assistant will review Purchase Suggestions and determine item/quantities based on usual criteria. |
* Buyer/Buyers Assistant will review Purchase Suggestions and determine item/quantities based on usual criteria. |
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| − | * Purchase Suggestion will be imported into "Create PO" |
+ | * Purchase Suggestion will be imported into "Create PO" - using PE type |
* Buyer/Assistant will replace the original item #'s and quantities with the new item #'s |
* Buyer/Assistant will replace the original item #'s and quantities with the new item #'s |
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| − | * |
+ | * PE will be printed and sent to Pfizer via normal EDI processes |
* After sending - Buyer/Assistant will replace the item #'s and quantities back to the original item #'s |
* After sending - Buyer/Assistant will replace the item #'s and quantities back to the original item #'s |
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| + | ** Critical that this is done before product is received by uniPHARM. Recommended that work is completed all within same day! |
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Latest revision as of 16:10, 14 November 2019
Procedures (specific) for ordering from Pfizer (legacy Hospira items)
Background
- Recently Pfizer (#22337) acquired the marketing rights to a number of products that we used to purchase from Hospira.
- Pfizer has specific criteria for ordering these items (related to unit of measure UofM) that are unique to how our normal item/ordering processes work.
- We have been ordering these items using Purchase Order type PO, but Pfizer would like these items to come through the EDI system - type PE.
- More details - When we create an item it has to be built based on established "rules" concerning UofM, UPC, size fields, pricing etc. that are critical for purchasing/receiving/put-away/picking processes. Pfizer has asked us to order a product that we sell as an each (EA) with a UPC printed on the selling box and is packed as 25 eaches in a pack (PK) - as an EA on the PO (but as a pack of 25). Example below;
Example
- Current set up of item
- Item #00052308
- Description - STERILE WATER FOR INJ. W/PRES 3977 (13) BACTERIOSTATIC
- Size - 30ML
- UPC - 0118821353977004 - EA (each)
- UofM - Each = 1, Box = 25
- Vend item # 03977030
- Selling EA
- Pricing = $92.95 BX
- Item notes used indicating linkage between both items - ITEM NOTES
- ITEMNOTPO 1 ITEM TO ORDER IS 002603264
- To comply with Pfizer's requirements the following solution has been developed. Pfizer has told us that they will be able to process our Purchase Order's will only the vendor item # (no UPC) - NOTE PE type.
- We have created another item # that will be used/switched by the purchasing department before sending PE's to Pfizer (more details below).
- Set up of secondary item (real item in our system, but only for PE ordering purposes).
- Item #02603264
- Description - STERILE WATER FOR INJ. W/PRES 3977 (13) BACTERIOSTATIC
- Size - 25X30ML (NOTE difference)
- UPC - left blank on purpose
- UofM - Each = 25 (NOTE difference)
- Vend item # 03977030
- Selling EA
- Pricing = $92.95 EA (NOTE difference)
- Item notes used indicating linkage between both items - ITEM NOTES
- ITEMNOTPO 1 ITEM TO ORDER IS 00052308
Processes
- Buyer/Buyers Assistant will review Purchase Suggestions and determine item/quantities based on usual criteria.
- Purchase Suggestion will be imported into "Create PO" - using PE type
- Buyer/Assistant will replace the original item #'s and quantities with the new item #'s
- PE will be printed and sent to Pfizer via normal EDI processes
- After sending - Buyer/Assistant will replace the item #'s and quantities back to the original item #'s
- Critical that this is done before product is received by uniPHARM. Recommended that work is completed all within same day!