Difference between revisions of "Accounting Finance:Inventory Invoices-Working with Adjustments"

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(Created page with "==Course Objectives== *Understand a General Ledger Account, Group, Sub-group and Cost center *Understand a Combination Check *Understand Account Completion *Make adjustments i...")
 
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==Overview==
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==Course Objectives==
  
  +
By the end of this course, you will be able to:
 
*Understand a General Ledger Account, Group, Sub-group and Cost center
  
*Understand a General Ledger Account, Group, Sub-group and Cost center
 
*Understand a Combination Check
  
*Understand a Combination Check
Line 6: Line 7:
   
 
==Entering an Adjustment==
  
==Entering an Adjustment==
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#Select '''ASW Fastpath'''
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:1. Select '''ASW Fastpath'''
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#Select '''Cash Management'''
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:2. Select '''Cash Management'''
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#Select '''A/P Cash Management Tasks'''
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:3. Select '''A/P Cash Management Tasks'''
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#Select '''A/P Invoicing Tasks'''
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:4. Select '''A/P Invoicing Tasks'''
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#Select '''Enter Financial Transactions'''
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:5. Select '''Enter Financial Transactions'''
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#Enter Voucher type '''30'''
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:6. Enter Voucher type '''30'''
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#Enter '''Batch amount'''
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:7. Enter '''Batch amount'''
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#Press '''Enter'''
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:8. Press '''Enter'''
   
 
[[File:Adj1.png|400px]]
  
[[File:Adj1.png|400px]]
   
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#Enter Document type '''AD1'''
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:9. Enter Document type '''AD1'''
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#Enter '''Supplier number'''
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:10. Enter '''Supplier number'''
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#Enter '''Supplier invoice no'''
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:11. Enter '''Supplier invoice no'''
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#Enter '''Supplier invoice dte'''
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:12. Enter '''Supplier invoice dte'''
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#Enter '''Transaction amount'''
+
:13. Enter '''Transaction amount'''
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#Enter '''Due date''' or '''Terms of payment'''
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:14. Enter '''Due date''' or '''Terms of payment'''
  ⚫
:15. Press '''Enter''' to confirm
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#Enter '''Reception date''' (optional)
  
⚫
#Press '''Enter''' to confirm
  
   
 
[[File:Adj2.png|400px]]
  
[[File:Adj2.png|400px]]
   
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#Enter '''Main''' (G/L account #)
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:16. Enter '''Main''' (G/L account #)
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#Enter '''Cost''' (Cost centre)
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:17. Enter '''Cost''' (Cost centre)
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#Press '''Enter''' to confirm
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:18. Press '''Enter''' to confirm
   
 
[[File:Adj3.png|400px]]
  
[[File:Adj3.png|400px]]
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[[File:Adj6.png|400px]]
  
[[File:Adj6.png|400px]]
   
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#Select '''transactions''' to settle adjustment (optional)
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:1. Select '''Transactions''' to settle adjustment (optional)
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#Select '''Maintain item settlement''' to enter a different amount than transaction amount (optional)
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:2. Select '''Maintain item settlement''' to enter a different amount than transaction amount (optional)
−
#Select '''Selection''' to enter document #s
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:3. Select '''Selection''' to enter document #s
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#Select '''settlement different''' to apply differences OR
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:4. Select '''Settlement different''' to apply differences OR
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#Select '''cancel settlement''' and '''F11'''
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:5. Select '''Cancel settlement''' and '''F11'''
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#Press '''F12''' to re-display the entry panel
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:6. Press '''F12''' to re-display the entry panel
   
 
[[File:Adj7.png|400px]]
  
[[File:Adj7.png|400px]]
   
−
#Press '''F3''' when completed
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:7. Press '''F3''' when completed
   
 
[[File:Adj8.png|400px]]
  
[[File:Adj8.png|400px]]
   
−
#Press '''F3'''
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:8. Press '''F3'''
   
 
[[File:Adj9.png|400px]]
  
[[File:Adj9.png|400px]]
   
−
#Mark '''Close batch'''
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:9. Mark '''Close batch'''
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#Change Printer queue to '''LP05'''
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:10. Change Printer queue to '''LP05'''
−
#Press '''F3'''
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:11. Press '''F3'''
   
 
[[File:Adj10.png|400px]]
  
[[File:Adj10.png|400px]]
   
−
#Press '''Enter'''
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:12. Press '''Enter'''
   
 
[[File:Adj11.png|400px]]
  
[[File:Adj11.png|400px]]
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  +
[[Category:Workflows-Finance]]
  +
[[Category:Accounts Payable]]

Latest revision as of 14:46, 24 April 2017

Overview

By the end of this course, you will be able to:

  • Understand a General Ledger Account, Group, Sub-group and Cost center
  • Understand a Combination Check
  • Understand Account Completion
  • Make adjustments into a supplier account and post to a General Ledger Account and Cost Center

Entering an Adjustment

1. Select ASW Fastpath
2. Select Cash Management
3. Select A/P Cash Management Tasks
4. Select A/P Invoicing Tasks
5. Select Enter Financial Transactions
6. Enter Voucher type 30
7. Enter Batch amount
8. Press Enter

Adj1.png

9. Enter Document type AD1
10. Enter Supplier number
11. Enter Supplier invoice no
12. Enter Supplier invoice dte
13. Enter Transaction amount
14. Enter Due date or Terms of payment
15. Press Enter to confirm

Adj2.png

16. Enter Main (G/L account #)
17. Enter Cost (Cost centre)
18. Press Enter to confirm

Adj3.png

General Ledger Account Parts

  • The G/L has a multidimensional account file which enables you to keep track of transactions on several levels
  • An account string consists of a main account code and up to five more account dimensions
  • Your main account part is mandatory, however, your other 4 dimensions may be optional

Adj4.png

Account Completion

  • Account completion adds the group and sub-group into your account parts when the cost center is entered
  • The account completion function is especially useful when entering repetitive account code details

Adj5.png

Combination Check

  • A combination check verifies if the Group, Sub-group and Cost centre are valid for the account entered
  • For example, account 600000 (POS Installations) is valid only for Cost 1420
  • Change Cost to 1420 and remove Group and Sub-group to have the system perform the account completion

Adj6.png

1. Select Transactions to settle adjustment (optional)
2. Select Maintain item settlement to enter a different amount than transaction amount (optional)
3. Select Selection to enter document #s
4. Select Settlement different to apply differences OR
5. Select Cancel settlement and F11
6. Press F12 to re-display the entry panel

Adj7.png

7. Press F3 when completed

Adj8.png

8. Press F3

Adj9.png

9. Mark Close batch
10. Change Printer queue to LP05
11. Press F3

Adj10.png

12. Press Enter

Adj11.png

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