Difference between revisions of "Accounting Finance:Cheques-Printing AP Cheques"

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==Print Cheques==
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==Printing Cheques==
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#Open '''CheqMaster'''
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:1. Open '''CheqMaster'''
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#Press any key to pop up logon screen or ESC to cancel
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:2. Press any key to pop up logon screen or ESC to cancel
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#Enter '''Logon ID''' (should be all capital letters)
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:3. Enter '''Logon ID''' (should be all capital letters)
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#Enter '''Password'''
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:4. Enter '''Password'''
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#Press '''Enter'''
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:5. Press '''Enter'''
   
 
[[File:PaymentProposal17.png|400px]]
  
[[File:PaymentProposal17.png|400px]]
   
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#Press '''F1''' to initialize printer for cheque printing
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:6. Press '''F1''' to initialize printer for cheque printing
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#Check to see if printer is “Ready”
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:7. Check to see if printer is “Ready”
   
 
[[File:PaymentProposal18.png|400px]]
  
[[File:PaymentProposal18.png|400px]]
   
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#Press '''Enter'''
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:8. Press '''Enter'''
   
 
[[File:PaymentProposal19.png|400px]]
  
[[File:PaymentProposal19.png|400px]]
   
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#Press '''F2 --> Select a Cheque File for Processing'''
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:9. Press '''F2 --> Select a Cheque File for Processing'''
   
 
[[File:PaymentProposal20.png|400px]]
  
[[File:PaymentProposal20.png|400px]]
   
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#Press '''Enter'''
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:10. Press '''Enter'''
   
 
[[File:PaymentProposal21.png|400px]]
  
[[File:PaymentProposal21.png|400px]]
   
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#Press '''Enter''' to select entire file
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:11. Press '''Enter''' to select entire file
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#Go to the '''Cheque Control Log''' and enter # of cheques and ($) value
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:12. Go to the '''Cheque Control Log''' and enter # of cheques and ($) value
   
 
[[File:PaymentProposal22.png|400px]]
  
[[File:PaymentProposal22.png|400px]]
   
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#Press '''F4 --> Toggle Printing of Signatures on Cheques'''
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:13. Press '''F4 --> Toggle Printing of Signatures on Cheques'''
   
 
[[File:PaymentProposal23a.png|400px]]
  
[[File:PaymentProposal23a.png|400px]]
   
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#Press '''F5 --> Print the Selected Cheque File'''
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:14. Press '''F5 --> Print the Selected Cheque File'''
   
 
[[File:PaymentProposal24.png|400px]]
  
[[File:PaymentProposal24.png|400px]]
   
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#Press '''Enter'''
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:15. Press '''Enter'''
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Note – this screen only appears when there has been a correction
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This screen only appears when there has been a correction.
   
 
[[File:PaymentProposal25.png|400px]]
  
[[File:PaymentProposal25.png|400px]]
   
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#Look through cheques to make sure they are correct and press '''Y''' if you are finished with this file '''OR''' press '''N''' if you are not finished and need to re-print
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:16. Look through cheques to make sure they are correct and press '''Y''' if you are finished with this file '''OR''' press '''N''' if you are not finished and need to re-print
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#Press '''Enter'''
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:17. Press '''Enter'''
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Note – if you forgot to press '''Y''' when you have finished with file, please contact IT. IT will remove file from directory for you.
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If you forgot to press '''Y''' when you finished with the file, please contact IT and they will remove the file from the directory for you.
   
 
[[File:PaymentProposal26.png|400px]]
  
[[File:PaymentProposal26.png|400px]]
   
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#Press '''F6 --> Administration''' (to print cheque register)
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:18. Press '''F6 --> Administration''' (to print cheque register)
   
 
[[File:PaymentProposal27.png|400px]]
  
[[File:PaymentProposal27.png|400px]]
   
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#Press '''F6 --> Log Report Access & Maintenance'''
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:19. Press '''F6 --> Log Report Access & Maintenance'''
   
 
[[File:PaymentProposal28.png|400px]]
  
[[File:PaymentProposal28.png|400px]]
   
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#Press '''F5''' and '''Enter''' to Print A/P Reg
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:20. Press '''F5''' and '''Enter''' to Print A/P Reg
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#Retrieve printout first
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:21. Retrieve printout first
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#Press '''F6''' to Reset A/P Reg
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:22. Press '''F6''' to Reset A/P Reg
   
 
[[File:PaymentProposal29.png|400px]]
  
[[File:PaymentProposal29.png|400px]]
   
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#Type '''YES''' to confirm you wish to re-set A/P Reg but do not press '''Enter'''
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:23. Type '''YES''' to confirm you wish to re-set A/P Reg but do not press '''Enter'''
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#Collect register from cheque printer to confirm listing and dollars
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:24. Collect register from cheque printer to confirm listing and dollars
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#Press '''Enter'''
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:25. Press '''Enter'''
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#Press '''F9''' for next batch
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:26. Press '''F9''' for next batch
   
 
[[File:PaymentProposal30.png|400px]]
  
[[File:PaymentProposal30.png|400px]]
   
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Go to the '''Cheque Control Log''' (Accounting\Common\AP\Banking\Cheque Control Log\Cheque Control Log-2009-2016)
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:27. Go to the '''Cheque Control Log''' (Accounting\Common\AP\Banking\Cheque Control Log\Cheque Control Log-2009-2016)
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#Enter '''Date'''
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:28. Enter '''Date'''
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#Enter '''# of cheques'''
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:29. Enter '''# of cheques'''
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#Enter '''Bank'''
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:30. Enter '''Bank'''
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#Verify '''Last control number'''
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:31. Verify '''Last control number'''
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#Verify '''Last cheque number'''
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:32. Verify '''Last cheque number'''
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#Enter '''ChqMaster Cheque register total'''
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:33. Enter '''ChqMaster Cheque register total'''
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#Enter '''ASW Payment Proposal printout total''' (make sure both registers have identical totals) '''AND'''
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:34. Enter '''ASW Payment Proposal printout total''' (make sure both registers have identical totals) '''AND'''
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#Go to [[Finance:A/P Transactions-Payment Proposals]] to confirm payment order and update A/P
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:35. Go to [[Finance:A/P Transactions-Payment Proposals]] to confirm payment order and update A/P
   
 
[[File:PaymentProposal31.png|400px]]
  
[[File:PaymentProposal31.png|400px]]
   
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[[Category:Finance]]
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[[Category:Workflows-Finance]]
 
[[Category:Accounts Payable]]
  
[[Category:Accounts Payable]]

Latest revision as of 11:26, 23 February 2018

Printing Cheques

1. Open CheqMaster
2. Press any key to pop up logon screen or ESC to cancel
3. Enter Logon ID (should be all capital letters)
4. Enter Password
5. Press Enter

PaymentProposal17.png

6. Press F1 to initialize printer for cheque printing
7. Check to see if printer is “Ready”

PaymentProposal18.png

8. Press Enter

PaymentProposal19.png

9. Press F2 --> Select a Cheque File for Processing

PaymentProposal20.png

10. Press Enter

PaymentProposal21.png

11. Press Enter to select entire file
12. Go to the Cheque Control Log and enter # of cheques and ($) value

PaymentProposal22.png

13. Press F4 --> Toggle Printing of Signatures on Cheques

PaymentProposal23a.png

14. Press F5 --> Print the Selected Cheque File

PaymentProposal24.png

15. Press Enter

This screen only appears when there has been a correction.

PaymentProposal25.png

16. Look through cheques to make sure they are correct and press Y if you are finished with this file OR press N if you are not finished and need to re-print
17. Press Enter

If you forgot to press Y when you finished with the file, please contact IT and they will remove the file from the directory for you.

PaymentProposal26.png

18. Press F6 --> Administration (to print cheque register)

PaymentProposal27.png

19. Press F6 --> Log Report Access & Maintenance

PaymentProposal28.png

20. Press F5 and Enter to Print A/P Reg
21. Retrieve printout first
22. Press F6 to Reset A/P Reg

PaymentProposal29.png

23. Type YES to confirm you wish to re-set A/P Reg but do not press Enter
24. Collect register from cheque printer to confirm listing and dollars
25. Press Enter
26. Press F9 for next batch

PaymentProposal30.png

27. Go to the Cheque Control Log (Accounting\Common\AP\Banking\Cheque Control Log\Cheque Control Log-2009-2016)
28. Enter Date
29. Enter # of cheques
30. Enter Bank
31. Verify Last control number
32. Verify Last cheque number
33. Enter ChqMaster Cheque register total
34. Enter ASW Payment Proposal printout total (make sure both registers have identical totals) AND
35. Go to Finance:A/P Transactions-Payment Proposals to confirm payment order and update A/P

PaymentProposal31.png

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