Difference between revisions of "Accounting Finance:Balance Enquiry"
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(Created page with "==Overview== *Through the Balance/budget enquiry you can obtain information on balances and budgets for accounts and summary identities, according to any of the user-defined l...") |
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*Through the Balance/budget enquiry you can obtain information on balances and budgets for accounts and summary identities, according to any of the user-defined levels on which they are stored in the system. |
*Through the Balance/budget enquiry you can obtain information on balances and budgets for accounts and summary identities, according to any of the user-defined levels on which they are stored in the system. |
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*The result from your balance enquiry may be analyzed on two different levels: |
*The result from your balance enquiry may be analyzed on two different levels: |
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| − | + | #The first level is a total of an account combination displayed per period. |
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| − | + | #The second level displays the detailed transactions that build up your balances. |
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| − | ==Course Audience== |
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| − | *This course has been designed for: |
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| − | -Accounting (applicable individuals) |
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| − | ==Course Pre-requisites== |
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| − | *Must have completed the following courses: |
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| − | -No pre-requisites |
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| − | *Must have: |
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| − | -User Profile |
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| − | -B-001 Orientation Training |
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| − | -B-HTL-001 Basic Hotline Training |
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| − | |||
| − | ==Course Components== |
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| − | *Classroom training - 15 mins (max) |
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| − | *Practical training - 10 mins |
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| − | *Daily practice (until 'go live') |
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| − | ==Course Reference Material== |
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| − | *PowerPoint handout (also available on-line) |
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| − | *Workflow diagram |
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| − | |||
| − | ==Course Objectives== |
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| − | *By the end of this course, you will be able to: |
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| − | -Understand how to obtain information from your G/L account balances using balance/budget enquiry. |
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| − | ==Sign On & Startup== |
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| − | '''Sign on''' |
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| − | *Double left-click the ASW icon on your desktop |
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| − | '''Sign on to AS400''' |
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| − | *Click anywhere on screen |
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| − | *Enter your '''User Name''' (as assigned by the DMS Technical Administrator) |
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| − | *Enter your '''password''' |
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| − | *Click '''enter''' |
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| − | '''Unity Startup Menu''' |
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| − | *Enter '''1''' under option |
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| − | *Click '''enter''' |
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| − | [[File:GLT3.png|400px]] |
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| − | *Double-click on uniPHARM ASW 4.80B. |
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| − | [[File:GLT4.png|400px]] |
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==Working with Balance Enquiry== |
==Working with Balance Enquiry== |
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#Type '''Balances''' under search argument and click '''enter''' |
#Type '''Balances''' under search argument and click '''enter''' |
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#Mark '''Balances and budgets''' and click '''enter''' |
#Mark '''Balances and budgets''' and click '''enter''' |
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| − | [[File:BE1.png| |
+ | [[File:BE1.png|300px]] |
*The system displays all the key fields for your last used template. If you want to select a different template select '''templates''' or click '''F7'''. |
*The system displays all the key fields for your last used template. If you want to select a different template select '''templates''' or click '''F7'''. |
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#Enter your selection: |
#Enter your selection: |
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| − | + | *Main |
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| − | + | *Cost |
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#Click '''F4''' to view list of all the valid key values. |
#Click '''F4''' to view list of all the valid key values. |
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#Click '''F1''' to view the length and type of the key values. |
#Click '''F1''' to view the length and type of the key values. |
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*Click '''F12''' to leave that panel and make a new enquiry. |
*Click '''F12''' to leave that panel and make a new enquiry. |
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| − | ==Exercise #1== |
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| − | *Enquiry on general ledger 210000 and drill down to access information on a more detailed level. |
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[[Category:Workflows-Finance]] |
[[Category:Workflows-Finance]] |
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Latest revision as of 12:59, 15 November 2017
Overview
- Through the Balance/budget enquiry you can obtain information on balances and budgets for accounts and summary identities, according to any of the user-defined levels on which they are stored in the system.
- The result from your balance enquiry may be analyzed on two different levels:
- The first level is a total of an account combination displayed per period.
- The second level displays the detailed transactions that build up your balances.
Working with Balance Enquiry
- Under Enquiries (blue side panel)
- Select Balances and budgets OR
- Select Enquiries
- Type Balances under search argument and click enter
- Mark Balances and budgets and click enter
- The system displays all the key fields for your last used template. If you want to select a different template select templates or click F7.
- Enter your selection:
- Main
- Cost
- Click F4 to view list of all the valid key values.
- Click F1 to view the length and type of the key values.
- Click F10 to view the description of the entered key values.
- Click enter to view the balances for your selected key values.
Actual vs. Budget
- Click F10 to view the G/L transactions this balance was built up from.
- Note: the F10 is only available if the account parts have entered values.
- Tip: Click F6 to receive a condensed display. This means you that you will view the key fields and the balances on the same panel.
- If you want to return to the normal display mode click F6 again.
- Tip: Click F12 to toggle between different columns.
- If you want to view more detailed information on a transaction, you can mark the transaction and click Details (in the G/L transaction enquiry)
- Select Document or click F10 to view document (document details do not always exist).
- Click enter
- Select Entire Voucher or click F2
- To show the entire voucher with all transactions that belong to the same voucher (this is an alternative way to access the panel with all transactions in a voucher without having to access the selection panel again)
- Click F12 to leave that panel and make a new enquiry.