Difference between revisions of "Information Systems:IBM i Periodic Administrative Tasks"
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Revision as of 09:20, 15 October 2015
Month
Calendar Year
Set up Courier Schedule for the Year
From the warehouse manager, get the list of days that the warehouse will not be open. Enter these days into file ATLDATEP. Program PLZIU511 (PLZ -- build shipment file for Atlas) will not run if the current date is in this file.
whse menu / configuration / stat holidays no pickups
Change Transmission Times When Friday is a Statutory Holiday
Atlas does a late pickup on Fridays, to take to their depot, and distribute to the drivers on Saturday morning (for Saturday delivery). If the warehouse is closed on Friday, this late pickup will have to be done on Thursday. Which means we will have to do a late transmission as well.
We cannot change the transmission schedule ahead of time, so put reminders in your calendar.
Key in the command WRKJOBSCDE and press enter.
Work with Job Schedule Entries BART
10/14/15 16:53:30
Type options, press Enter.
2=Change 3=Hold 4=Remove 5=Display details 6=Release
8=Work with last submission 10=Submit immediately
Next
-----Schedule------ Recovery Submit
Opt Job Status Date Time Frequency Action Date
_ ATLAS01 SCD USER DEF 06:15:00 *WEEKLY *NOSBM 10/15/15
_ ATLAS02 SCD USER DEF 13:15:00 *WEEKLY *NOSBM 10/15/15
_ ATLAS03 SCD USER DEF 13:35:00 *WEEKLY *NOSBM 10/15/15
2 ATLAS04 SCD *FRI 19:15:00 *WEEKLY *NOSBM 10/16/15
_ DHLINV SCD USER DEF 22:00:00 *WEEKLY *NOSBM 10/14/15
_ ECUREGULAR SCD *THU 21:30:00 *WEEKLY *NOSBM 10/15/15
_ EDI_PO SCD *ALL 07:00:00 *WEEKLY *SBMRLS 10/15/15
More...
Parameters or command
===>
F3=Exit F4=Prompt F5=Refresh F6=Add F9=Retrieve
F11=Display job queue data F12=Cancel F17=Top F18=Bottom
Use option 2 to change job ATLAS04.
Change Job Schedule Entry (CHGJOBSCDE)
Type choices, press Enter.
Job name . . . . . . . . . . . . > ATLAS04 Name
Entry number . . . . . . . . . . > 309408 000001-999999, *ONLY
Command to run . . . . . . . . . CALL PGM(PLCIU511) PARM('AM')
Frequency . . . . . . . . . . . *WEEKLY *SAME, *ONCE, *WEEKLY...
Schedule date . . . . . . . . . *NONE Date, *SAME, *CURRENT...
Schedule day . . . . . . . . . . *FRI *SAME, *NONE, *ALL, *MON...
+ for more values
Schedule time . . . . . . . . . '19:15:00' Time, *SAME, *CURRENT
F3=Exit F4=Prompt F5=Refresh F10=Additional parameters F12=Cancel
F13=How to use this display F24=More keys
Change the schedule day from *FRI to *THU, and press enter. Don't forget the change this back for the following week.
Copy of Warehouse Balance File
When program EOMASW runs on January first for December, it creates a copy of SROSRO, and names it SROSROyyyy where yyyy is the calendar year just ending. It also builds the logical file SRBSROyyyy. This allows us to run reports for the auditors.
Confirm that this has been done.
Fiscal Year
Correct Last Day of February
ASW does not handle leap year when setting period end dates - it simply adds one to the year. This means that February 29th is not in any fiscal period, and the system does not know how to deal with it.
At the beginning of a leap year, we must manually change February 28 to 29. Then, the year following, we must change it back.
The G/L Control File can only be changed by a user profile connected to the group profile ASW4ADM. An ASW administrator can change tables that affect the way ASW functions. They can also update an out of balance journal that would put the G/L out of balance - so use it with care!.
Sign on as user FINADMIN with our favorite password.
Key ASW and press enter.
Key GO GLSET and press enter.
Select option 2 Work with G/L control file, and correct the last day in February.
*VA/480B* G/L control file maintenance 10/15/15 09:16:16 GDMD0911
-------------------------------------------------------------------------------
Period name End date
Actual year/period.. 1609 FEBRUARY 022815
MARCH 033115
Last closed period.. 1607 APRIL 043015
First stored period. 0812 MAY 053115
JUNE 063015
JULY 073115
AUGUST 083115
SEPTEMBER 093015
OCTOBER 103115
NOVEMBER 113015
No of normal periods 12 DECEMBER 123115
Total no of periods. 13 JANUARY 013116
YEAR END 043016