Accounting Finance:General Ledger-Enquire on G/L Transactions

Overview

• Through the G/L transaction enquiry you can obtain information on detailed and/or summarized G/L transactions.
• When you use this routine the system automatically chooses the most appropriate way of making the enquiry, but the sequencing and selecting also gives you the possibility to make a more specific enquiry.
• From the detail G/L transaction you can show all the transactions that belong to the same voucher as the transaction you have selected.
• To be able to use this function there must exist a G/L transaction sequence that includes a defined voucher type or voucher number as the first key.

Course Audience

• This course has been designed for:

-Accounting (applicable individuals)

Course Pre-requisites

• Must have completed the following courses:

-No pre-requisites

• Must have:

-User Profile
-B-001 Orientation Training
-B-HTL-001 Basic Hotline Training

Course Components

• Classroom training - 15 mins (max)
• Practical training - 10 mins
• Daily practice (until 'go live')

Course Reference Material

• PowerPoint handout (also available on-line)
• Workflow diagram

Course Objectives

• By the end of this course, you will be able to:

-Understand how to obtain information from your G/L account balances using G/L transaction equiry.

Sign On & Startup

Sign on

• Double left-click the ASW icon on your desktop

Sign on to AS400

• Click anywhere on screen
• Enter your User Name (as assigned by the DMS Technical Administrator)
• Enter your password
• Click enter

Unity Startup Menu

• Enter 1 under option
• Click enter

• Double-click on uniPHARM ASW 4.80B.

Enquire on G/L Transactions

• Under Enquiries (blue side panel)

1. Select G/L transactions OR Enquiries
2. Type G/L under search argument and click enter
3. Mark G/L transactions and click enter

1. Enter Account parts

• Tip: Press F4 to view a list of all the valid accounts

1. Enter Sequence (optional)

• Tip: Press F6 to view the existing sequences

1. Enter from – to values (optional)

• Tip: You can press F2 to print the transactions that you have entered in the selection.

1. Click enter

• If you want to view more detailed information on a transaction, you can mark the transaction and press Details

• Select Document (left side blue panel) or click F10 to view document (document details do not always exist).
• Click enter

• Select Entire Voucher or click F2
• To show the entire voucher with all transactions that belong to the same voucher (this is an alternative way to access the panel with all transactions in a voucher without having to access the selection panel again)
• Click F12 to leave the panel and make a new enquiry

Exercise #1

• Enquiry on general ledger 210000 and drill down to access information on a more detailed level.