Information Systems:Zero-receiving POs

Try to receive through Work With Purchase Orders.

- Option 6, work with lines.

- Option 14, receive lines.

- Change quantity to zero (actually key in zero – don’t just blank out field).

- To cancel the line (as opposed to changing the status), change the backlog flag to ‘N’.

This will only work if no other receiving has been started on this line; ie it is on neither a reception note nor an inbound shipment. If this line is on a closed inbound shipment, the ‘shipment ID’ field will be filled in, and you will get a message saying the line is at an incorrect status. Change the shipment ID; ie add XX to the end, and press enter. Continue with zero receipt. Be aware that this will create and close a new inbound shipment.

If this PO line is on an inbound shipment which is already at status 60, another shipment will have to be created with this line (to allow a zero receipt). - Go to Purchase Tasks/Work with Inbound Shipments - Option 1 to add a shipment - Shipment ID will be the PO number followed by A,B,C etc. or whatever letter is required to get a unique ID. Description will be PO number, warehouse MAI, and landed costs required N. - Option 1 to add a line (wait for the list to populate - will take several minutes) - Once list populates, put PO number in again and find the PO line/item # - select F9 and ENTER to add it. F12 (twice) - Try again to receive though work with Purchase Orders (using the new shipment ID)