Difference between revisions of "Purchasing:Purchasing-Ordering specific items from Pfizer/Hospira"

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* Recently Pfizer (#22337) acquired the marketing rights to a number of products that we used to purchase from Hospira.
  
* Recently Pfizer (#22337) acquired the marketing rights to a number of products that we used to purchase from Hospira.
 
* Pfizer has specific criteria for ordering these items (related to unit of measure UofM) that are unique to how our normal item/ordering processes work.
  
* Pfizer has specific criteria for ordering these items (related to unit of measure UofM) that are unique to how our normal item/ordering processes work.
  +
* We have been ordering these items using Purchase Order type PO, but Pfizer would like these items to come through the EDI system - type PE.
 
* More details - When we create an item it has to be built based on established "rules" concerning UofM, UPC, size fields, pricing etc. that are critical for purchasing/receiving/put-away/picking processes. Pfizer has asked us to order a product that we sell as an each (EA) with a UPC printed on the selling box and is packed as 25 eaches in a pack (PK) - as an EA on the PO (but as a pack of 25). Example below;
 
* More details - When we create an item it has to be built based on established "rules" concerning UofM, UPC, size fields, pricing etc. that are critical for purchasing/receiving/put-away/picking processes. Pfizer has asked us to order a product that we sell as an each (EA) with a UPC printed on the selling box and is packed as 25 eaches in a pack (PK) - as an EA on the PO (but as a pack of 25). Example below;
   
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* To comply with Pfizer's requirements the following solution has been developed. Pfizer has told us that they will be able to process our PO's will only the vendor item # (no UPC).
 +
* To comply with Pfizer's requirements the following solution has been developed. Pfizer has told us that they will be able to process our Purchase Order's will only the vendor item # (no UPC) - NOTE PE type.
 
*
  
*
−
* We have created another item # that will be used/switched by the purchasing department before sending PO's to Pfizer (more details below).
 +
* We have created another item # that will be used/switched by the purchasing department before sending PE's to Pfizer (more details below).
 
*
  
*
−
* Set up of secondary item (real item in our system, but only for PO ordering purposes).
 +
* Set up of secondary item (real item in our system, but only for PE ordering purposes).
 
* Item #02603264
  
* Item #02603264
 
* Description - STERILE WATER FOR INJ. W/PRES 3977 (13) BACTERIOSTATIC
  
* Description - STERILE WATER FOR INJ. W/PRES 3977 (13) BACTERIOSTATIC
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===Processes===
  
===Processes===
 
* Buyer/Buyers Assistant will review Purchase Suggestions and determine item/quantities based on usual criteria.
  
* Buyer/Buyers Assistant will review Purchase Suggestions and determine item/quantities based on usual criteria.
−
* Purchase Suggestion will be imported into "Create PO"
+
* Purchase Suggestion will be imported into "Create PE"
 
* Buyer/Assistant will replace the original item #'s and quantities with the new item #'s
  
* Buyer/Assistant will replace the original item #'s and quantities with the new item #'s
−
* PO will be printed and sent to Pfizer via normal EDI processes
 +
* PE will be printed and sent to Pfizer via normal EDI processes
 
* After sending - Buyer/Assistant will replace the item #'s and quantities back to the original item #'s
  
* After sending - Buyer/Assistant will replace the item #'s and quantities back to the original item #'s
  +
** Critical that this is done before product is received by uniPHARM. Recommended that work is completed all within same day!
   
   

Revision as of 16:10, 14 November 2019

Procedures (specific) for ordering from Pfizer (legacy Hospira items)

Background

  • Recently Pfizer (#22337) acquired the marketing rights to a number of products that we used to purchase from Hospira.
  • Pfizer has specific criteria for ordering these items (related to unit of measure UofM) that are unique to how our normal item/ordering processes work.
  • We have been ordering these items using Purchase Order type PO, but Pfizer would like these items to come through the EDI system - type PE.
  • More details - When we create an item it has to be built based on established "rules" concerning UofM, UPC, size fields, pricing etc. that are critical for purchasing/receiving/put-away/picking processes. Pfizer has asked us to order a product that we sell as an each (EA) with a UPC printed on the selling box and is packed as 25 eaches in a pack (PK) - as an EA on the PO (but as a pack of 25). Example below;

Example

  • Current set up of item
  • Item #00052308
  • Description - STERILE WATER FOR INJ. W/PRES 3977 (13) BACTERIOSTATIC
  • Size - 30ML
  • UPC - 0118821353977004 - EA (each)
  • UofM - Each = 1, Box = 25
  • Vend item # 03977030
  • Selling EA
  • Pricing = $92.95 BX
  • Item notes used indicating linkage between both items - ITEM NOTES
  • ITEMNOTPO 1 ITEM TO ORDER IS 002603264


  • To comply with Pfizer's requirements the following solution has been developed. Pfizer has told us that they will be able to process our Purchase Order's will only the vendor item # (no UPC) - NOTE PE type.
  • We have created another item # that will be used/switched by the purchasing department before sending PE's to Pfizer (more details below).
  • Set up of secondary item (real item in our system, but only for PE ordering purposes).
  • Item #02603264
  • Description - STERILE WATER FOR INJ. W/PRES 3977 (13) BACTERIOSTATIC
  • Size - 25X30ML (NOTE difference)
  • UPC - left blank on purpose
  • UofM - Each = 25 (NOTE difference)
  • Vend item # 03977030
  • Selling EA
  • Pricing = $92.95 EA (NOTE difference)
  • Item notes used indicating linkage between both items - ITEM NOTES
  • ITEMNOTPO 1 ITEM TO ORDER IS 00052308

Processes

  • Buyer/Buyers Assistant will review Purchase Suggestions and determine item/quantities based on usual criteria.
  • Purchase Suggestion will be imported into "Create PE"
  • Buyer/Assistant will replace the original item #'s and quantities with the new item #'s
  • PE will be printed and sent to Pfizer via normal EDI processes
  • After sending - Buyer/Assistant will replace the item #'s and quantities back to the original item #'s
    • Critical that this is done before product is received by uniPHARM. Recommended that work is completed all within same day!
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