Difference between revisions of "Information Systems:Outlook email signatures"
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In Outlook, the signature editor tool can be used to create signatures in Rich Text Format. Although this is a sufficient and feasible method to create signatures, uniPHARM already uses HTML signatures. HTML signature files can be placed in the following path, after which they appear (and are editable to some degree) in the signatures tool in Outlook: |
In Outlook, the signature editor tool can be used to create signatures in Rich Text Format. Although this is a sufficient and feasible method to create signatures, uniPHARM already uses HTML signatures. HTML signature files can be placed in the following path, after which they appear (and are editable to some degree) in the signatures tool in Outlook: |
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| − | <code>%APPDATA%/Microsoft/Signatures |
+ | <code>%APPDATA%/Microsoft/Signatures</code>(Roaming AppData folder) |
[[File:2021-03-11 10_12_00-C__Users_norwi_AppData_Roaming_Microsoft_Signatures.png|400px]] |
[[File:2021-03-11 10_12_00-C__Users_norwi_AppData_Roaming_Microsoft_Signatures.png|400px]] |
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Revision as of 12:08, 11 March 2021
How-to
In Outlook, the signature editor tool can be used to create signatures in Rich Text Format. Although this is a sufficient and feasible method to create signatures, uniPHARM already uses HTML signatures. HTML signature files can be placed in the following path, after which they appear (and are editable to some degree) in the signatures tool in Outlook:
%APPDATA%/Microsoft/Signatures(Roaming AppData folder)
Important: The signature file must use the extension .htm
Notes
- Pasting HTML code directly into editor does not appear to work.
- In Outlook, signatures can be advised
- Staff were previously advised to refrain from including signatures on internal mail and replies/forwards because signature files were previously JPEG. Modern email is formatted in HTML, and signatures are in HTML, so staff should be informed that including signatures in any/all emails has a negligible effect on disk/storage usage.
- Signatures can be set for new messages and/or replies/forwards.
- For shared mailboxes, a copy of the signature for the shared account needs to be placed in the signatures folder of every user using said mailbox:
