Accounting Finance:CIBC-Entering eDEPOSITS

Overview

CIBC eDeposit business solutions help you save time and improve cash flow by allowing you to securely deposit your cheques into your account from the convenience of your office.

eDeposit Restrictions

• Cheque images are stores electronically at CIBC for up to 120 days
• Hold original cheques and destroy after 30 days
• CIBC eDeposit limit - $250,000 per deposit
• Process only Canadian cheques/drafts
• Upload cheques before 4pm (PST) for same day deposit

eDeposit Contacts

• UWD I.S. Contact – contact Norwin Uy (local 218) Norwin Uy
• CIBC Helpdesk: T: 1-800-500-6316 (ask Nancy to contact bank if required) Nancy Ng

Logging into CIBC

1. Enter cheques into ASW prior to scanning & uploading to CIBC – goto FIN-AR-022 (Work with manual cheques)
2. Open your supported web browser
3. Type in the application [1]
4. Type in the 16 digit User ID '4506449491313128'
5. Type in the Password 'UWD2025' (case sensitive)
6. Click the 'Sign On' button

Connecting Your Scanner

• Scanner is on the scanning station.
• Place the scanner on a flat surface at least 6 inches from your computer
• Connect the power cord from the power supply to the power connection on the scanner
• Connect the power supply to the AC outlet
• Make sure the scanner is turned off. Verify that the red power indicator on the control panel is lit
• Connect the USB cable supplied with the scanner to the scanners USB connector
• Connect the other end of the USB cable to an available USB port on your computer

Scanning Cheque into CIBC

• Click 'Create New Deposit' button on the right side of the Welcome Page (you will be taken to the New Deposit page where you will need to enter the details of your deposit

Enter New Deposit

• Choose the account you wish to credit (UWD or UMC Charity)
• Enter User Code under Optional field 1 (firstname and first initial of last name)
• Enter number of cheques (add an extra item for batch total)
• Enter batch total

Capture Data

• Once you have completed the fields, you are ready to begin scanning your cheques.
• Place ONE cheque in the scanner facing outward
• Next, click 'Capture'
• After a moment your cheque will begin to feed through the scanner.
• After the first cheque has been scanned, place the next cheque in the scanner facing outward until completed.

Deposit Item List Page

• After the cheques have completed scanning, the Deposit Item List page will display a list of your scanned cheques as well as your Virtual Deposit Slip.
• Text recognition software will read key details from your cheques including the value, and source account number. These details will be presented on screen.
• If the complete button is green there are no errors, goto #Upload Cheques to CIBC.
• If the complete button is red, you have an error that needs to be fixed or your deposit is not balanced and you’ll need to make adjustments.
• Edit: allows you to edit an item’s details
• Delete: allows you to delete a selected item
• Add Items: If you forgot a cheque or deleted an item, you can add them to the deposit by using the Add Items button.
• Back to Deposit List: Takes you back to your deposit list. All items scanned will be saved in the system and you can return to them later.
• Delete Deposit: Deletes the entire deposit, including the scanned cheques.
• Failed Image Quality: rescan cheque - if failed image quality persists, deposit cheque manually to the bank via courier

Balancing Differences

Fixing Errors During Deposit

Cheque Error

Deposit Flow Chart

Upload Cheques to CIBC

1. Click 'Complete' The complete button will be green when you are able to complete your deposit. If the complete button is red, you likely have an error that needs to be fixed or your deposit is not balanced and you’ll need to make adjustments.
2. Click 'OK' when you are sure you want to complete the deposit.