Difference between revisions of "Accounting Finance:Expense Invoices-Entering Expense Invoices"
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Exceptions in this list are all paid before the due date or the closest Friday. |
Exceptions in this list are all paid before the due date or the closest Friday. |
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| + | ==Entering the Expense Invoice into A/P== |
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| − | ==Manual Adjustments with GL Postings== |
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*Click '''ASW Fastpath''' |
*Click '''ASW Fastpath''' |
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*Click '''Cash Management''' |
*Click '''Cash Management''' |
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*Click '''Enter Financial Transactions''' |
*Click '''Enter Financial Transactions''' |
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| + | [[File:Expense Invoice 1.png|400px]] |
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| − | ===Financial System Transaction Entry=== |
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| + | |||
*Enter voucher type '''30''' |
*Enter voucher type '''30''' |
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*Enter batch amount |
*Enter batch amount |
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*Press Enter |
*Press Enter |
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| − | + | [[File:Expense Invoice 2.png|400px]] |
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| + | |||
*Enter document type '''INE''' for invoice |
*Enter document type '''INE''' for invoice |
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*Enter Supplier number |
*Enter Supplier number |
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*Press Enter twice |
*Press Enter twice |
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| + | [[File:Expense Invoice3.png|400px]] |
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| − | ===Default Accounts Entry=== |
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| + | |||
*Enter GST base amount (optional) |
*Enter GST base amount (optional) |
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*If the account is linked to a pseudo account or catalogue, the pseudo account or catalogue will appear |
*If the account is linked to a pseudo account or catalogue, the pseudo account or catalogue will appear |
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*Press Enter to confirm |
*Press Enter to confirm |
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| + | [[File:Expense Invoice 4.png|400px]] |
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| − | ===G/L Postings Entry for A/P Documents=== |
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| + | |||
*Enter Main (G/L account #) |
*Enter Main (G/L account #) |
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*Enter Cost (Cost Centre) (if mandatory) |
*Enter Cost (Cost Centre) (if mandatory) |
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*Press Enter to confirm |
*Press Enter to confirm |
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| + | |||
| + | [[File:Expense Invoice 5.png|400px]] |
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*Press '''F12''' to re-display the entry panel |
*Press '''F12''' to re-display the entry panel |
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| + | [[File:Expense Invoice 6.png|400px]] |
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[[Category:Workflows-Finance]] |
[[Category:Workflows-Finance]] |
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Revision as of 09:40, 31 March 2017
Overview
By the end of this course, you will be able to:
- Understand what are service and non-service expense invoices
- Understand what is invoice matching
- Understand what is a manual order
Expenses with Exceptions
With the exception of expenses with discounts and the following list of exceptions, all expenses are paid on the closest 15th or 30th of the month:
- BC Hydro
- Staples
- Home Depot
- Telus
- Rogers
- Employee Expenses
- Committee Expenses
- Director Expenses
Exceptions in this list are all paid before the due date or the closest Friday.
Entering the Expense Invoice into A/P
- Click ASW Fastpath
- Click Cash Management
- Click A/P Cash Management Tasks
- Click A/P Invoicing Tasks
- Click Enter Financial Transactions
- Enter voucher type 30
- Enter batch amount
- Press Enter
- Enter document type INE for invoice
- Enter Supplier number
- Enter Supplier invoice no
- Enter Supplier invoice dte
- Enter Transaction amount
- Enter Due date or Terms of payment (if invoice has discount terms do not change due date or all discounts will be nullified)
- Enter Reception date (optional)
- Press Enter twice
- Enter GST base amount (optional)
- If the account is linked to a pseudo account or catalogue, the pseudo account or catalogue will appear
- Press Enter to confirm
- Enter Main (G/L account #)
- Enter Cost (Cost Centre) (if mandatory)
- Press Enter to confirm
- Press F12 to re-display the entry panel
