Accounting Finance:General Ledger-Copying/Eliminating G/L Journals

From uniWIKI
Revision as of 11:31, 29 September 2017 by Mikeg (talk | contribs)
Jump to navigation Jump to search

Overview

  • The copy function is very useful if you, for example, happen to enter a General Ledger transaction in the wrong accounting period. You just copy the original journal and enter the duplicate journal in the right accounting period and then eliminate the original journal with a reverse journal.
  • You can also eliminate journals to reverse temporary provisions for year-end closing purposes.
  • You can only copy and eliminate journals that contain General Ledger transactions.
  • The entry text for the postings in the duplicate and reverse journal, shows the voucher number, voucher type and journal number of the original postings.
  • All postings in the new journal receive the same voucher number, from the voucher number series.
  • The new postings receive the same document number and document type as the original postings.

Course Audience

  • This course has been designed for:
-Accounting (applicable individuals)

Course Pre-requisites

  • Must have completed the following courses:
-FIN-GL-002 Entering General Ledger Transactions
  • Must have:
-User Profile
-B-001 Orientation Training
-B-HTL-001 Basic Hotline Training

Course Components

  • Classroom training - 15 mins (max)
  • Practical training - 10 mins
  • Daily practice (until 'go live')

Course Reference Material

  • PowerPoint handout (also available on-line)
  • Workflow diagram

Course Objectives

  • By the end of this course, you will be able to:
-Understand how to copy a General Ledger Journal
-Understand how to eliminate a General Ledger Journal

Sign On & Startup

Sign on

  • Double left-click the ASW icon on your desktop

Sign on to AS400

  • Click anywhere on screen
  • Enter your User Name (as assigned by the DMS Technical Administrator)
  • Enter your password
  • Click enter

Unity Startup Menu

  • Enter 1 under option
  • Click enter

GLT3.png

  • Double-click on uniPHARM ASW 4.80B.

GLT4.png

G/L Journal Copy/Eliminate

  • Select ASW FastPath→Financial accounting→General Ledger transaction tasks→Copy/eliminate G/L Journals

GLT5.png

  • Enter the journal number that you want to copy or eliminate
  • Click enter to reach the next panel where you continue with copying/eliminating the journal

CEJ1.png

  1. Change the accounting period to the period you want to post the journal
  2. Change Elimination to N if you want to copy
  3. Change Copy to Y if you want to copy
  4. Enter a valid Voucher Type for the routine 55
  5. Change voucher date to the date you want to duplicate the journal
  6. Enter printing parameters
  7. Click enter to update the journal

CEJ2.png

Exercise #1

  • Copy a general ledger journal to the next accounting period.
  • Eliminate the original journal with a reverse journal.
Retrieved from "https://owl.unipharm.com/mediawiki/index.php?title=Accounting_Finance:General_Ledger-Copying/Eliminating_G/L_Journals&oldid=9327"