Accounting Finance:Standing Order-Work with Standing Orders

Overview

• Working with Standing Orders describes the process of setting up and applying standing orders.
• You can use this routine for distributing depreciation over the year, or for other periodic reservations for income and cost.
• You can apply the standing orders in two ways: automatically or manually.
• When applying automatically, the system updates the posting in the General Ledger when executing the period roll-over. The system selects only those standing orders that are relevant for the new accounting period.
• When applying manually, you manually update the postings in the General Ledger to the selected period.. You can apply standing orders in all previous open periods.
• A standing order can be scheduled for several or all accounting periods of the year.

Course Audience

• This course has been designed for:

-Accounting (applicable individuals)

Course Pre-requisites

• Must have completed the following courses:

-FIN-GL-002 Entering General Ledger Transactions

• Must have:

-User Profile
-B-001 Orientation Training
-B-HTL-001 Basic Hotline Training

Course Components

• Classroom training - 15 mins (max)
• Practical training - 10 mins
• Daily practice (until 'go live')

Course Reference Material

• PowerPoint handout (also available on-line)
• Workflow diagram

Course Objectives

• By the end of this course, you will be able to:

-Understand how to set up a standing order.

Sign On & Startup

Sign on

• Double left-click the ASW icon on your desktop

Sign on to AS400

• Click anywhere on screen
• Enter your User Name (as assigned by the DMS Technical Administrator)
• Enter your password
• Click enter

Unity Startup Menu

• Enter 1 under option
• Click enter

• Double-click on uniPHARM ASW 4.80B.

Working with Standing Orders

• Select Home→System Management→Application Setup→Financial Setup Tasks→General Ledger Setup Tasks→G/L Accounting Control Tasks→Standing Order Tasks→Work with Standing Orders

• Select add (left side blue panel) or click F6 to add a record

1. Enter Group Identity
2. Enter Description
3. Enter Voucher type 60
4. Enter Last applied period
5. Enter Apply code 2
6. Mark the accounting periods into which you want to post the standing order
7. Click enter

• Select add (left side blue panel) or click F6 to add a record

1. Enter Main
2. Enter Cost (if mandatory)
3. Enter Transaction amount
4. Enter Text (optional)
5. Click enter twice

• To complete the accounting you must now enter the account you will contra.
• The system redisplays the panel and suggests the total credit amount in the field Transaction amount.
• You can change the amount if you want to credit more than one account

1. Enter Main
2. Enter Cost(if mandatory)
3. Enter Transaction amount
4. Click enter twice
5. Click F12 when all entries are completed

• Click F12 twice

Exercise #1

• Create a standing order for building depreciation.