Accounting Finance:uniTV Network Insertion Order

Work with Sales Orders

• 1. 1 ~ Create A/R invoice to Agency
• Click Home (ASW "Splash" screen)
• Click Sales
• Click Work with sales orders
• Click add

Sales Order Maintenance

• Enter customer #
• Enter order type AR
• Enter warehouse Mai
• Click enter to confirm

Order lines

• To change payment terms - click header
• Change "TOP" UR
• Click enter
• Click Lines

1. Enter item # 02000099
2. Enter Quantity 1
3. Enter Unit EA
4. Enter Price (pre-tax amount)
5. Click enter twice

• Mark invoice
• Click text
• Enter text and click enter
• Click green arrow and click enter
• Click F12 to return to previous panel

Order is now status 45

• 1. 2 ~ Create A/R Credit to Store
• Click Add
• Note - DO NOT INCLUDE A COPY OF INSERTION ORDER WITH CREDIT

Sales Order Maintenance

1. Enter customer #
2. Enter order type A2 (credit)
3. Enter warehouse Mai
4. Click enter to confirm

Order lines

1. Enter item # 02014116
2. Enter Quantity 1
3. Enter Unit EA
4. Enter Price (35% of pre-tax amount)
5. Click enter twice

• Mark line
• Click text
• Enter Text and click enter
• Click green arrow and click enter
• Click F12 to return to previous panel

Invoice Printout

• Enter Handler
• Mark invoices
• Click invoicing
• Click enter twice to print
• Change printer queue lp05
• Click enter

Work with Manual adjustments with GL Postings

• 1. 3 ~ Create A/P invoiec to Harrison Media Group
• Click ASW Fastpath→Cash Management→A/P Cash Management Tasks→A/P Invoicing Tasks→Enter Financial Transactions
• Enter voucher type 30
• Enter batch amount
• Click enter

A/P invoice/credit note entry

1. Enter document type INE for invoice
2. Enter document # (same # as Agency INV)
3. Enter Supplier # 24274
4. Enter Supplier invoice (same # as Agency INV)
5. Enter Supplier invoice date (same date as insertion order)
6. Enter Transaction amount (50% of insertion order)*changed 10/31/11
7. Enter Due date (last day of current month)
8. Enter Text (agency/store)
9. Click enter

Default accounts entry

• Enter GST/HST
• Click enter to confirm

G/L postings entry for A/P documents

• Enter Main 580200 (Media Advertising)
• Enter Cost 2235
• Enter Project DAP
• Click enter to confirm

• Click F12 to re-display the entry panel
• Click F3 twice when completed

1. Mark close batch on Financial system transaction entry panel
2. Change Printer queue (optional)
3. Click enter twice

Process Credit Card Payment

• 1. 4 ~ Process credit card payment for Client
• Give copy of insertion order to Nancy to process credit card payment.
• Insertion Order with credit card info should always be locked away.

1. No need to forward A/R invoice to client
2. Forward credit note to store
3. Scan documents into manual invoice which includes: A/R invoice, A/R credit note, insertion order with credit card info removed (2 areas) and journal report for Harrison Media entry into A/P.
4. Scan documents above into A/P Expense invoice using the vendor #27274 Harrison Media Group and reference is manual invoice #
5. Email Donna Kill a copy of A/R invoice and credit

• NOTE – terms of contract is likely 6 months – therefore you will need to invoice each month until expiry of contract