Accounting Finance:Cheques-Printing AP Cheques

Printing Cheques

1. Open CheqMaster

2. Press any key to pop up logon screen or ESC to cancel

3. Enter Logon ID (should be all capital letters)

4. Enter Password

5. Press Enter

6. Press F1 to initialize printer for cheque printing

7. Check to see if printer is “Ready”

8. Press Enter

9. Press F2 --> Select a Cheque File for Processing

10. Press Enter

11. Press Enter to select entire file

12. Go to the Cheque Control Log and enter # of cheques and ($) value

13. Press F4 --> Toggle Printing of Signatures on Cheques

14. Press F5 --> Print the Selected Cheque File

15. Press Enter

This screen only appears when there has been a correction.

16. Look through cheques to make sure they are correct and press Y if you are finished with this file OR press N if you are not finished and need to re-print

17. Press Enter

If you forgot to press Y when you finished with the file, please contact IT and they will remove the file from the directory for you.

18. Press F6 --> Administration (to print cheque register)

19. Press F6 --> Log Report Access & Maintenance

20. Press F5 and Enter to Print A/P Reg

21. Retrieve printout first

22. Press F6 to Reset A/P Reg

23. Type YES to confirm you wish to re-set A/P Reg but do not press Enter

24. Collect register from cheque printer to confirm listing and dollars

25. Press Enter

26. Press F9 for next batch

27. Go to the Cheque Control Log (Accounting\Common\AP\Banking\Cheque Control Log\Cheque Control Log-2009-2016)

28. Enter Date

29. Enter # of cheques

30. Enter Bank

31. Verify Last control number

32. Verify Last cheque number

33. Enter ChqMaster Cheque register total

34. Enter ASW Payment Proposal printout total (make sure both registers have identical totals) AND

35. Go to Finance:A/P Transactions-Payment Proposals to confirm payment order and update A/P