Accounting Finance:Staff Credit Cards

Update Credit Card Holder Spreadsheet

• Update Credit Card Holder List to include the staff member that will be added to the credit card list
• List can be found under Common -> A/R -> Banking -> Chase -> Staff on Credit Card
• Enter:

1. Staff name
2. Account Number
3. Card Type
4. Effective Date
5. Special Terms ( Ex. if taking the entire balance on payment date or 30 days if blank)

Update Batch Processing Template

Template spreadsheet is found under Common -> A/R -> Banking -> Chase Paymentech -> Templates

Add the following information

• Profile (Account number, initials, card type V or M)
• Card Owner
• Email
• Account Type (Staff)
• Account Number

Create Orbital Profile

Log into the Orbital portal and select Admin -> Profile Management -> New Profile

Enter the following information:

1. Profile ID: Same as the Profile ID entered into the Batch Processing Template (Account #, Initials, Card Type)
2. Enter Customer Name
3. Unclick "Use Next Available Profile ID"
4. Country Code: Canada
5. Enter Email Address
6. Order Description: Customer Name
7. Click "Use Profile ID as Order Number"
8. Enter Card Information - Card Number and Expiration Date
9. Click Add

Add into Merchants

This will enter the Staff Member into the Mocha System

1. Navigate to the 70 - Bank EDI menu
2. Press F7 for Merchants
3. Press F6 to add the staff member
4. Enter the following information

• Customer Number
• Card type: V or M
• Account: Credit Card Number 000XXXXXX******XXX (# 0's, First 6 digits, 6 *'s, Last 4 digits)
• Cardholder Name as it appears on the Credit Card
• Card Expiry Date
• Email Adress