Information Systems:Auditors
New Process
The old queries have been replaced with InfoNet programs that allow more flexibility, and that Finance can do themselves - maybe even the auditors can.
Accounts Receivable
We want an Excel file of debtor number, name, account type, and balance as of the fiscal year end. Use Summarize A/R From Transactions in InfoNet to get this. This file will have more information that the auditors require, so you can remove some lines and columns.
Sort by 'Original Amount' and delete any lines with a zero balance.
As only one summary level was requested, columns for the second and third levels can be deleted (C, D, E, and F).
The columns for 'transactions', 'remaining amount', 'banner', 'area', and address can be deleted.
Accounts Payable
We want an Excel file of vendor number, name, account type, balance, and preliminary invoices. Use Summarize A/P From Transactions in InfoNet to get this. This file will have more information that the auditors require, so you can remove some lines and columns.
Sort by 'Original Amount' and delete any lines with a zero balance.
As only one summary level was requested, columns for the second and third levels can be deleted (C, D, E, and F).
The columns for 'transactions', 'remaining amount', 'banner', 'area', and address can be deleted.
Inventory
We want an Excel file of warehouse, item number, description, item account group, class, brand, quantity, unit cost, and extended cost. Use Year End Inventory in InfoNet to get this. This file will have more information that the auditors require, so you can remove some lines and columns.
Sales Order Shipping (First and Last of Year)
We want to find the last 10, and first 10 invoices of the year. Use Item Transaction Detail in InfoNet to get the order and pick list number for these. Then use Pick List Status to get the invoice and customer numbers.
Expenses
We want an Excel file of all expense transactions for the year. Use Extract G/L from Transactions to build this.
Purchase Order Receiving (First and Last of Year)
We want to find the last 5, and first 5 purchase order received over the fiscal year end. Use Purchase Order Receiving (Last and First) to identify these, and get all the receiving lines into a spreadsheet.