Accounting Finance:Expense Invoices-Entering Expense Invoices

Overview

By the end of this course, you will be able to:

• Understand what are service and non-service expense invoices
• Understand what is invoice matching
• Understand what is a manual order

Expenses with Exceptions

With the exception of expenses with discounts and the following list of exceptions, all expenses are paid on the closest 15th or 30th of the month:

• BC Hydro
• Staples
• Home Depot
• Telus
• Rogers
• Employee Expenses
• Committee Expenses
• Director Expenses

Exceptions in this list are all paid before the due date or the closest Friday.

Manual Adjustments with GL Postings

• Click ASW Fastpath
• Click Cash Management
• Click A/P Cash Management Tasks
• Click A/P Invoicing Tasks
• Click Enter Financial Transactions

Financial System Transaction Entry

• Enter voucher type 30
• Enter batch amount
• Press Enter

A/P Invoice/Credit Note Entry

• Enter document type INE for invoice
• Enter Supplier number
• Enter Supplier invoice no
• Enter Supplier invoice dte
• Enter Transaction amount
• Enter Due date or Terms of payment (if invoice has discount terms do not change due date or all discounts will be nullified)
• Enter Reception date (optional)
• Press Enter twice

Default Accounts Entry

• Enter GST base amount (optional)
• If the account is linked to a pseudo account or catalogue, the pseudo account or catalogue will appear
• Press Enter to confirm

G/L Postings Entry for A/P Documents

• Enter Main (G/L account #)
• Enter Cost (Cost Centre) (if mandatory)
• Press Enter to confirm

• Press F12 to re-display the entry panel