Accounting Finance:Cheques-Printing AP Cheques

Print Cheques

1. Open CheqMaster
2. Press any key to pop up logon screen or ESC to cancel
3. Enter Logon ID (should be all capital letters)
4. Enter Password
5. Press Enter

1. Press F1 to initialize printer for cheque printing
2. Check to see if printer is “Ready”

1. Press Enter

1. Press F2 --> Select a Cheque File for Processing

1. Press Enter

1. Press Enter to select entire file
2. Go to the Cheque Control Log and enter # of cheques and ($) value

1. Press F4 --> Toggle Printing of Signatures on Cheques

1. Press F5 --> Print the Selected Cheque File

1. Press Enter

Note – this screen only appears when there has been a correction

1. Look through cheques to make sure they are correct and press Y if you are finished with this file OR press N if you are not finished and need to re-print
2. Press Enter

Note – if you forgot to press Y when you have finished with file, please contact IT. IT will remove file from directory for you.

1. Press F6 --> Administration (to print cheque register)

1. Press F6 --> Log Report Access & Maintenance

1. Press F5 and Enter to Print A/P Reg
2. Retrieve printout first
3. Press F6 to Reset A/P Reg

1. Type YES to confirm you wish to re-set A/P Reg but do not press Enter
2. Collect register from cheque printer to confirm listing and dollars
3. Press Enter
4. Press F9 for next batch

Go to the Cheque Control Log (Accounting\Common\AP\Banking\Cheque Control Log\Cheque Control Log-2009-2016)

1. Enter Date
2. Enter # of cheques
3. Enter Bank
4. Verify Last control number
5. Verify Last cheque number
6. Enter ChqMaster Cheque register total
7. Enter ASW Payment Proposal printout total (make sure both registers have identical totals) AND
8. Go to Finance:A/P Transactions-Payment Proposals to confirm payment order and update A/P