Information Systems:Reprint Purchase Orders
Purchase Orders can be reprinted from ASW inquiry, or from Document Distribution History. When document distribution is used to fax or email a PO, a log is kept. You can resend from this log. This resend will also be logged, so you will have a complete record.
When a PO is printed, the program will look into document distribution (option 5 on the CNS menu) and if anyone is set up, will give you the option of faxing or emailing it to them. To reprint from document distribution, go to UWD Extensions / Document Distribution / Document Distribution history.
1/06/15 17:18:17 uniPHARM -- PRODUCTION PORIQ200/LISTCTL
Distribution History Screen PRODUCTION 1.00
Display Order Field Test Value
DOCNUM by Document # __________ ____ ______________
AND __________ ____ ______________
Limit to: AND __________ ____ ______________
Vendor Buyer Name Contact Mode Type
___________ __________ _______ _____ ____
Document ID Document Type
8182798 PURCHORD
MA=Main Detail EC=Edit Cover Page RS=Re-Send PU=Purge
Contact Name Destination DOCUMENT# DATE SENT TIME SENT
__ TO MAIN INFO BOWERS MEDIC 604-278-7525 8182798 JAN 06 15 11:36 AM
__ CC SUZANNE ESEN sesen@telus.net 8182798 JAN 06 15 11:36 AM
F21=Srcn Reset
F3=Exit F4=Dist Setup F5=Refresh F12=Previous F24=Srcn Save
Key in the document ID and type, and press enter. You can use option RS to resend the fax or the email. You will be able to change the cover letter. This resend will then be added to the log file, so it will show in the distribution history.
If you did not use document distribution when the PO was first sent, and the PO has not yet been received, you can reprint from ‘Work with Purchase Orders’. If it has been received, you will have to print from PO inquiry.
There is an issue with reprinting. Because all the items don’t necessarily come in at the same time, the open lines on the PO can be different every time you print it. Because this can be confusing, only some PO types can be reprinted from the inquiry program. To see which one these are, go to Unity / Start uniPHARM Extensions / VA Company / UWD Tables Menu / Work with UX Extension Tables. ‘Start display at’ POREPRINT, and use option 5 to look at the elements.
If a PO type, for example ‘PO’ is set to not allow a reprint, you can temporarily change it to yes. Just remember to change it back when you are finished.
In Purchase Order Inquiry, look at the PO lines, then press F7 to print.
*VA/480B* Purchase order enquiry 1/07/15 14:35:02 DMR11904
Order lines
-------------------------------------------------------------------------------
Supplier.... 24385 ACCEL PHARMA INC. Order value.
___________________________________________________________________________
| Create Purchase Order Copy ASGD71201 |
| ------------------------------------------------------------------------| --
| |
| Print............... Y |
| Printer queue....... ELAHO |
| Number of copies.... 01 |
| Hold before print... N |
| |
|_________________________________________________________________________|
F6=View Controls F7=Print F8=Addresses F9=Header
If the ‘Document Distribution Selection’ screen shows, press F12 to skip by it.