Accounting Finance:Auto Cash-Running Auto Cash

Overview

• Auto Cash is run to settle payments to transactions
• Auto cash is run on the 15th, 11th, last day of the month, and 26th (check statement checklist)

Statement Format

• There are two types of statements that can be created. These include: Balance Forward Statements and Open Item Statements
• Balance Forward Statements provide a detailed list of all customer transactions, both current and future. Customers who receive these statements are setup in the Customer Statement Format Types extension file.
• Open Item Statements provide a detailed list of all customer transactions associated with an Open Item for the statement period. Again customers who receive these statements are setup in the Customer Statement Format Types extension file.

Running Auto Cash

1. Select 2 Start uniPharm Extensions

2. Select 1 VA Company (PRODUCTION)

3. Select 1 UWD Extensions

4. Select 44 Auto Cash

5. Select 1 Run Auto Cash

6. Select all customers (Y/N) ? Y

7. Interactive or batch (I/B) ? B

8. Click F10 to run/submit process

9. Press Enter to confirm

10. Click F12 to go back to previous panel

11. Select 3 Show list of runs

12. There should be 2 batches for each auto cash run.

13. They should be both Status PO when completed; however, it could be IN if there are no transactions in the batch.

Closing Batch in A/R

1. Click ASW fastpath

2. Click Cash management

3. Click A/R cash management tasks

4. Click A/R invoicing tasks

5. Click Enter financial transactions

6. Click Select batch number

7. Mark first Auto Cash transaction

8. Press Enter

9. Press F3

10. Click Close batch

11. Change Printer queue to PRT01 (no need to print)

12. Press Enter