Accounting Finance:Void Payments-Working with AP Void Payments

Overview

By the end of this course, you will be able to:

• Understand how to VOID a payment and reverse documents applied to payment

Voiding Vendor Transfer Payments

1. Select ASW Fastpath

2. Select Cash Management

3. Select A/P Cash Management Tasks

4. Select A/P Payment Tasks

5. Select Enter financial transactions

6. Enter Voucher type 45 (A/P manual/void payment)

7. Enter Batch amount (enter as a positive)

8. Select User template

9. Change A/P payment entry (default is VOD)

10. Press Enter

11. Press Enter again

12. Enter Document type VOD

13. Enter Document number (cheque #)

14. Enter Document date (date on cheque)

15. Enter Supplier number

16. Enter Transaction amount (net amount after discounts have been taken off)

17. Enter Text (enter full document #)

18. Press Enter

19. Enter Bank (default is 001 – main operating line)

20. Enter Transaction ref (cheque #)

21. Enter Reason code AP05

22. Enter Text (enter full document #)

23. Press Enter

24. Select Reverse settlement OR F8

25 .Press Enter

26. Highlight payment to VOID

27. Press Enter

28. Highlight transactions to re-open

DO NOT mark the CHQ payments or CAD discounts

29. Select Reverse selected entries to reverse OR F10

30. Click Settlement differences

31. Enter the amount of the CAD A/P cash discount as a negative amount

32. Press Enter

33. Select Update to complete selection

34. Enter another VOID payment OR

35. Press F12 to move back to previous panel

36. Press F3

37. Mark Close batch

38. Change Printer queue to LP05

39. Press Enter

40. Press Enter to confirm