Information Systems:Purpose And Usage Of File Shares On SuperServer

This document describes what the purpose and usage is for each file share on SuperServer, hopefully providing insight into why the file shares are laid out the way they are.

• Accounting - This is the department share for the Accounting department. It has a common folder for non-sensitive files and then person folders for each person to manage their own files. This share is restricted to Accounting staff and senior management.
• AcctCommonAR - This share is for accounts receivables and is also restricted to Accounting staff.
• Astaro Backups - This share is where the Sophos firewall configuration backups are stored. The firewall creates an ABF file of its complete configuration and emails that file to DarrenF. That email attachment is then moved to this share so that it makes it onto a backup tape. The configurations are archived so that a previous config can be returned to in the event of a disaster. The share is called Astaro because that's what the firewalls were called before they were bought out by Sophos.
• Astaro Logs - This share is where the firewall's save their log files to. It sure would be nice if they could dump the configuration files to a share as well but no.
• BI - This share was created for the Business Intelligence department which does not exist anymore. JeremyM and JohnT do still use this share.
• Business Development - This share was created for the Business Development department which does not exist anymore. Most of the files in this share are pretty old and are not business critical.
• Buying - This share is heavily used by the Buying department and JohnT and is business critical. The permission restrictions are somewhat relaxed because other staff in other departments sometimes need to get to files located here but while the files are business critical, they are also not sensitive like in Accounting.
• chqMaster - This is an archive folder for the ChequeMaster program. Don't poke at this bear.
• Class 10 Sales - This share is restricted to senior management and contains sensitive sales data.
• Conventions - This share is used by TeresaB and a small number of other staff to plan for yearly conventions.
• Coop Summaries - Not sure what this share is used for but the files are old
• Corporate Relations - This share was used by management staff that are no longer at uniPHARM and most of the files are old and probably not business critical
• Customer Service - This is the department share for Customer Service. Access restrictions are relaxed as there is not a lot of sensitive data.
• DataStorage - This is another share used by management that is no longer at uniPHARM. Lots and lots of files but most are old and this share is mostly just archival data.
• DC1 - This share is being used for the DC1 Upgrade project.
• Distribution Centre - This share is the department share for the Distribution Centre and is used by DC management and the DC supervisors plus Returns and Receiving.
• Employee Changes - This share is used to store files related to new staff, staff leaving or staff changing departments. This share is used by managers and staff involved in staff movements.
• Executive - This share is used by the General Manager and is restricted due to files containing sensitive data and is most likely business critical.
• Executive Confidential - Same
• Finance - This share contains old Accounting data, honestly not sure why this can't be merged with the Accounting share.
• Fire Safety Plans - This share contains files related to emergency situations with relaxed access restrictions.
• Flyer Contracts - This share was and is used by the Buying department and has a lot of old data.
• Forms - This share is very old and is used by management staff for sensitive data.
• FormsGeneral - This share is supposed to be used for forms available for all staff, however in past years it became a dumping ground for files. It does contain a lot of different kinds of data but all staff do have access to FormsGeneral.
• GMP - This share is business critical and contains files on product recalls.
• Health Canada Sales Data Extract - This share is business critical and contains files for Health Canada.
• Home Healthcare - This share is the department share for Home Healthcare which is a subgroup in Buying.
• IFP - This share was used by the Buying department at some point in the past.
• Management - This share is used by management and has access restrictions.
• Medicine Centre - This share has a bajillion files in it and was used by staff in the MC department which does not exist mostly anymore.
• Monthly Sales - This share has restricted access and is used by management, also probably business critical.
• Oldorders - This share has an archive of old emailed orders.
• Payroll - This share has restricted access and contains sensitive and business critical data only accessible by the payroll administrator and senior management.
• Pharmacy Innovation - This share was used by staff that are no longer at uniPHARM.
• Pharmacy Ownership - This share is used by the General Manager and contains sensitive data.
• Photos And Videos - This share is used to store photos and videos that all staff have access to.
• Profiles - This share is where Windows Roaming User Profiles are stored and this share is business critical.
• Quarterly - This share is used by TeresaB for the quarterly newsletter.
• Sales Database Files - This share has old sales data with restricted access.
• Shared User Folders - This share is an unrestricted spot where all staff have read/write access and can save anything here except for sensitive documents.
• Signatures - This share is where signature files used by Lotus Notes are stored. All staff have read access to this share.
• Staging - This share is used as a dumping spot for reports output from the Power8. Call it a temporary landing area.
• Strag