Accounting Finance:Accounting Finance:UMC Charity

Overview

• The UMC Charity is considered a separate entity that allows shareholders to make donations, which uniPHARM matches (depending on which charity they would like to donate to).
• The charity receives funding from uniPHARM and runs the same fiscal year as the main company (Feb to Jan)

Accessing the Charitable Foundation

• To access the UMC Charity in ASW, change company by logging into ASW.
• Select Change Company in the top ribbon(green arrow)
• Enter CF for company code for Charitable Foundation. (Enter VA if switching back to uniPHARM database)

Entering Transactions

• Ensure you are in the CF database (see steps above)
• Navigate to Financials -> Financial Accounting -> GL Transaction Tasks -> Enter Financial Transactions

Entering Expenses

• • Enter as a Voucher type 30
• Document Type: INE
• INV# = reference from Angela which is found on the Cheque Requisition Form
• Cost Center - 1510
• Supplier INV Date - Cheque Date
• Send to appropriate GL (730100 for Donations)
• Post Batch then print

Entering Payment into Bank

• Enter as VT 45
• Doc Type: MAN
• Doc#: Chq #
• Doc Date: Chq Date
• Text: MANXXX, Name of Charity
• Enter Amount and press enter to continue to next screen
• Select corresponding entry and select Update
• Post the batch and stamp the Cheque Requisition Form to mark completion
• Scan the invoices and the journal entry into the Donations Folder. Donation Receipts to the CRA Folder