Accounting Finance:Debit Notes-Creating and Entering Debit Notes

Overview

Debit notes are created when there is a price or quantity variance during the invoice matching process. Variances under $50 are generally not debited back unless an exception is made by the buyer.

Creating the Debit Note

• Click 'Purchase' on the ASW home screen
• Click 'Work with purchase orders'
• Click 'Add'
• Enter the 'Supplier number','Order type' (QV - quantity variance or PV - price variance) and 'Warehouse' = MAI and press enter

• Enter the item number (you may also use the Fictitious Item Listing