Accounting Finance:Debit Notes-Creating and Entering Debit Notes

Overview

Debit notes are created when there is a price or quantity variance during the invoice matching process. Variances under $50 are generally not debited back unless an exception is made by the buyer.

Creating the Debit Note

• Click 'Purchase' on the ASW home screen
• Click 'Work with purchase orders'
• Click 'Add'
• Enter the 'Supplier number','Order type' (QV - quantity variance or PV - price variance) and 'Warehouse' = MAI and press enter

• Enter the item number (you may also use the Fictitious Item Listing)
• Enter Quantity
• Enter Unit and Price
• Enter FOC (free of charge) if wrong item shipped was not charged on invoice but item will be returned to supplier change flag to 'Y' and 'Backlog' should be 'N' (optional)
• Press 'enter' and 'F12'