Category:Purchasing

Bellegrove Medical Supply Inc.

Purpose: The following procedure (SOP) describes the process for handling sales orders from Bellegrove Medical Supply Inc. (Account #11988) and shipments using Expeditors. These orders require special handling (customer responsible for picking up order).

Definitions:

• BMS - Bellegrove Medical Supply Inc.
• UWD - uniPHARM Wholesale Drugs Ltd.
• SOP - Standard Operating Procedure

Process:

RESPONSIBILITY - BMS

PROCEDURE

1. Communicate via email to Stu Ross (stur@unipharm.com), cc to Ruby Shergill (rubys@unipharm.com) – PO information, Item #’s, quantities
2. Email must be received before noon for same day delivery
3. Any items that have insufficient quantities will be considered closed (no back orders)
4. UWD to send email of any changes made to order and get confirmation before creating sales order

RESPONSIBILITY - UWD - Pharmaceutical Buyer

PROCEDURE

1. Enter the sales order. (note: Orders must be entered by noon so that they can be completed and ready for pick up later same day)
2. Make sure to enter text "Do not ship - hold for pick up with Expeditors invoice to be emailed.

RESPONSIBILITY - UWD - Warehouse staff

PROCEDURE

1. Pick order, pack and invoice
2. DO NOT SHIP
3. Email or call Stu/Ruby with # of pcs, and total weight of shipment
4. Prepare paperwork for customer pickup
5. Note: Any cold chain items must be packed for 24 hours using our standard procedures

RESPONSIBILITY - UWD - Pharmaceutical Buyer

PROCEDURE

1. Before 2:00 pm - Email copy of invoice, # of pcs, total weight to Expeditors & BMS - contacts below

RESPONSIBILITY - Expeditors

PROCEDURE

1. Create shipment waybill paperwork
2. Email waybill to stur@unipharm.com, cc to rubys@unipharm.com
3. Arrange for order pickup before 5:00 pm same day

RESPONSIBILITY - UWD - Pharmaceutical Buyer

PROCEDURE

1. Provide copy of waybill to UWD DC Supervisor

RESPONSIBILITY - UWD - Warehouse staff

PROCEDURE

1. Upon arrival of courier/carrier as indicated on waybill, obtain drivers information (ID) and record on forms as necessary
2. Scan copy of signed waybill into document imaging system (Gauss)

Key Contacts

• UWD - John Targett - Director, Purchasing & Distribution - johnt@unipharm.com PH:604-276-5234
• UWD - Stu Ross - Pharmaceutical Buyer - stur@unipharm.com PH:604-276-5235
• UWD - Ruby Shergill - Buyers Assistant - rubys@unipharm.com PH:604-276-5223
• UWD - Gerald Petznek - Warehouse Manager - geraldp@unipharm.com PH:604-276-5231
• UWD - Nancy Ng - Finance Manager - nancyn@unipharm.com PH: 604-276-5202
• BMS - Kari Northquist - Accounting Specialist - kari.northquist@bellegrovemedical.com
• BMS - Burim Haxhaj - Senior Accountant - burim.haxhaj@bellegrovemedical.com
• BMS - Amanda Richmond - Pharmaceutical Buyer - amanda.richmond@bellegrovemedical.com
• Transcon Group Email: YVR-TCS@expeditors.com
• Expeditors - Angela Jindal - Transcon Agent - Vancouver - angela.jindal@expeditors.com
• Expeditors - Thao Lam. - P.Log Manager, Air Cargo(YVR) - yvr-air-import-EI@expeditors.com
• Group Email: yvr-air-export-EI@expeditors.com - Lee Grant - lee.grant@expeditors.com