Accounting Finance:Statements-Running Customer Statements

Overview

Statement Format

• There are two types of statements that can be created. These include: Balance Forward Statements and Open Item Statements.
• Balance Forward Statements provide a detailed list of all customer transactions, both current and future. Customers who receive these statements are setup in the Customer Statement Format Types extension file.
• Open Item Statements provide a detailed list of all customer transactions associated with an Open Item for the statement period. Again customers who receive these statements are setup in the Customer Statement Format Types extension file.

Statement Types

• BA – bimonthly automatic
• MA – monthly automatic
• MM – monthly manual

Running Customer Statements

1. Select 2 Start uniPharm Extensions

2. Select 1 VA Company (PRODUCTION)

3. Select 1 UWD Extensions

4. Select 7 STM -- Statements

5. Select 11 View Statement Control Periods

6. Run statement for:

• – bi-monthly (16th and 1st)
• – monthly (vendor statements at month-end only) (1st only)

Do not run statements at the same time. Wait until the first is completed before starting the next.

7. Scroll down and find statement type and statement period

8. Enter RU next to statement period and press Enter

10. Regenerate statement data Y and press Enter

11. Specify Run Method – enter B for Batch. Always do Batch.

12. Press Enter

13. Press Enter to confirm

14. Go to Work with Jobs and make sure there are no active jobs before proceeding

15. Select 5 View Statement Runs

16. Find run numbers (the first run is a balance forward statement and the second is an open item statement)

The “regular” statements have a P in the ID; the monthly ones end in MM

17. Update statement checklist with the 2 run ID’s

18. Go back to STM-RUN/6 to repeat the procedures for MM statements (month-end only)

19. After generating the statements, proceed to FIN-AR-019 before printing statements. Make sure there are no discrepancies before printing statements.