Accounting Finance:Standing Order-Work with Manual Standing Order

Overview

• When applying standing orders manually, you manually update the postings in the General Ledger to the selected period.
• You can apply standing orders in all previous open periods.
• A standing order can be scheduled for several or all accounting periods of the year.

Course Audience

• This course has been designed for:

-Accounting (applicable individuals)

Course Pre-requisites

• Must have completed the following courses:

-FIN-GL-007 Working with Standing Orders

• Must have:

-User Profile
-B-001 Orientation Training
-B-HTL-001 Basic Hotline Training

Course Components

• Classroom training - 15 mins (max)
• Practical training - 10 mins
• Daily practice (until 'go live')

Course Reference Material

• PowerPoint handout (also available on-line)
• Workflow diagram

Course Objectives

• By the end of this course, you will be able to:

-Understand how to manually apply a standing order

Sign On & Startup

Sign on

• Double left-click the ASW icon on your desktop

Sign on to AS400

• Click anywhere on screen
• Enter your User Name (as assigned by the DMS Technical Administrator)
• Enter your password
• Click enter

Unity Startup Menu

• Enter 1 under option
• Click enter

• Double-click on uniPHARM ASW 4.80B.

Apply Standing Orders Manually

• Select Home→System Management→Application Setup→Financial Setup Tasks→General Ledger Setup Tasks→G/L Accounting Control Tasks→Standing Order Tasks→Apply Standing Orders Manually

• The system proposes the current period in which to apply standing orders.
• You can change the period to another one, if it is not yet closed.
• Click enter

• Mark the standing order you want to apply
• Click enter

• On this panel you have the option to change the transaction amount before you apply the standing order.
• To change the transaction amount, mark the transaction you want to change and press enter
• The system shows a subsequent panel for you.
• Change the transaction amount and update the information.
• To apply the standing order select apply group or click F8

• If you do not want to apply the standing order group you have selected, you can inactivate it.
• Mark the group with the code for INACTIVATE and click enter OR click F3 to display the update panel

• The system shows the final panel where you enter the printing parameters.
• Click enter to update the postings in the General Ledger

Exercise #1

• Manually update a standing order you have created in FIN-GL-007.
• Manually update the standing order a second time, using a different period, and change transaction amounts.