Accounting Finance:General Ledger-Enquire on G/L Transactions

Overview

Through the G/L transaction enquiry you can obtain information on detailed and/or summarized G/L transactions.
When you use this routine the system automatically chooses the most appropriate way of making the enquiry, but the sequencing and selecting also gives you the possibility to make a more specific enquiry.
From the detail G/L transaction you can show all the transactions that belong to the same voucher as the transaction you have selected.
To be able to use this function there must exist a G/L transaction sequence that includes a defined voucher type or voucher number as the first key.

Course Audience

This course has been designed for:

- Accounting (applicable individuals)

Course Pre-requisites

Must have completed the following courses:

-No pre-requisites

Must have:

-User Profile
-B-001 Orientation Training
-B-HTL-001 Basic Hotline Training

Course Components

Classroom training - 15 mins (max)
Practical training - 10 mins
Daily practice (until 'go live')

Course Reference Material

PowerPoint handout (also available on-line)
Workflow diagram

Course Objectives

By the end of this course, you will be able to:

-Understand how to obtain information from your G/L account balances using G/L transaction equiry.

Sign On & Startup

Sign on

Double left-click the ASW icon on your desktop

Sign on to AS400

Click anywhere on screen
Enter your User Name (as assigned by the DMS Technical Administrator)
Enter your password
Click enter

Unity Startup Menu

Enter 1 under option
Click enter

Double-click on uniPHARM ASW 4.80B.

Enquire on G/L Transactions

Under Enquiries (blue side panel)

Select G/L transactions OR Enquiries
Type G/L under search argument and click enter
Mark G/L transactions and click enter

Enter Account parts

Tip: Press F4 to view a list of all the valid accounts

Enter Sequence (optional)

Tip: Press F6 to view the existing sequences

Enter from – to values (optional)

Tip: You can press F2 to print the transactions that you have entered in the selection.

Click enter
If you want to view more detailed information on a transaction, you can mark the transaction and press Details

Select Document (left side blue panel) or click F10 to view document (document details do not always exist).
Click enter

Select Entire Voucher or click F2
To show the entire voucher with all transactions that belong to the same voucher (this is an alternative way to access the panel with all transactions in a voucher without having to access the selection panel again)
Click F12 to leave the panel and make a new enquiry

Exercise #1

Enquiry on general ledger 210000 and drill down to access information on a more detailed level.