Accounting Finance:Debit Notes-Confirming RT Debit Notes

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Overview

By the end of this course, you will be able to:

  • Confirming reception note for returns debit note

Confirming RT Debit Notes

Retrieving the Reception Note Number

1. Click Purchase
2. Click Purchase orders
3. Enter 30 into the St (Status) field
4. Enter RT into the OT (Order Type) field
5. Press Enter
6. Double-click the transaction

RTDebit1.png

7. Double-click the first item

RTDebit2.png

8. Note the Rec note number
9. Press Enter

RTDebit3.png

Displaying the Location Balance Enquiry

On another monitor, use MochaSoft

1. Select 2 Start uniPharm Extensions

RTDebit4.PNG

2. Select 1 VA Company (PRODUCTION)

RTDebit5.PNG

3. Select 50 Warehouse menu

RTDebit6.PNG

4. Select 50 Enquiries menu

RTDebit7.PNG

5. Select 1 Location balances

RTDebit8.PNG

6. Enter RET into the Whs field
7. Enter first item # of the RT Debit Note into the Item field
8. Press Enter

(Keep location balance enquiry on a separate monitor and when you are confirming reception note you will enter each item on RT debit note)

RTDebit10.PNG

Confirming RT Reception Notes

On another monitor, use MochaSoft

1. Select 1 Start ASW

RTDebit11.PNG

2. Enter 1 into the UP1:480B uniPharm ASW 4.80B field
3. Press Enter

RTDebit12.PNG

4. Select 2. Supply chain processes

RTDebit13.PNG

5. Select 4. Warehouse

RTDebit14.PNG

6. Select 1. Reception tasks

RTDebit15.PNG

7. Select 4. Confirm purchase order reception notes

RTDebit16.PNG

8. Enter Reception note
9. Press Enter

RTDebit17.PNG

10. Enter Zone RE and location for each item on RT debit note
11. Go back to FIN/AP/DN/09 and enter each item on RT debit note
12. If debit note has an item which is FOC (free of charge) you must change quantity to zero
13. If a note comes up telling you that the available quantity in the location specified is less than your suggested quantity, go back to Location Balance Enquiry and determine what location movement is required
14. Press F8 (Black: sugg. qty) when all locations are entered

RTDebit18.PNG

Entering a Location Movement

1. Select 2 Start uniPharm Extensions
2. Select 1 VA Company (PRODUCTION)
3. Select 50 Warehouse Menu
4. Select 16 Returns menu
5. Select 50 Enter Location Movement

RTDebit19.png

6. Enter RET into the Wh (Warehouse) field
7. Enter Item
8. Enter Quantity
9. Enter RE into the F.Zone (From Zone) field
10. Enter F.Location (From Location)
11. Enter RE into the T.Zone (To Zone) field
12. Enter T.Location (To Location)
13. Press Enter
14. Go back to FIN/AP/DN/16 and complete the confirmation

RTDebit20.png

15. Press Enter

RTDebit21a.png

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